Processing Payments to Foreign Nationals: Prior to receiving any form of payment (i.e. wage, fellowship, supplier invoice, etc.) from the University, Foreign Nationals must register in Sprintax Calculus (replaces FNIS).  Please ensure they email [email protected] to request a username and password.  See the Foreign National Tax Office for additional information.

PAYMENT CATEGORY	PAYMENT TYPE	STUDENT TYPE	SYSTEM / PROCESS	DEPARTMENTAL STEPS
WAGES	Hourly Wages	Undergraduate Student	Workday (Payroll)	Create Requisition and Post Job Add Job Screencasts and job aides available in  Workday Learning Additional Information on Student Employment website Paid bi-weekly
WAGES	Hourly Wages	Graduate Student (non-exempt)	Workday (Payroll)	Create Requisition and Post Job Add Job Screencasts and job aides available in  Workday Learning Additional Information on Student Employment website Paid bi-weekly
WAGES	Stipend Appointments	Graduate Student (exempt)	Workday (Payroll)	Grad Student Appointment initiated by Department in GSIM Stipend Initiated by the Graduate School Paid monthly
WAGES	Supplemental Stipends	Graduate Student (exempt) with Stipend - Related Work	Workday (Payroll)	Department amends Graduate Student Appointment in GSIM Stipend Initiated by the Graduate School Paid monthly
WAGES	Stipends for Unrelated Work	Graduate Student (exempt) with Stipend – Unrelated Work	Workday (Payroll)	Submit brief job description to [email protected] Create Position and Requisition for approved exempt positions only Add job Screencasts and job aides  available in Workday Learning Paid monthly
FELLOWSHIP * See note below	A one time fellowship payment (not a Fellowship Appointment)	Undergraduate Student, or Graduate Student (non-exempt) All students Except Nonresident Aliens Outside of the US	Workday (Activity Pay)	Fellowship requests should be submitted via UFunds Student needs to complete an I-9 with the HR Service Center in order to receive a payment through Activity Pay
FELLOWSHIP * See note below	A one time fellowship payment (not a Fellowship Appointment)	Graduate Student (exempt) All students Except Nonresident Aliens Outside of the US	Workday (Payroll)	Fellowship requests should be submitted via UFunds If the graduate student is not overseas at the time of payment AND  holds an exempt position in Workday, enter a one-time payment through Payroll.  This must be approved before payroll deadlines
FELLOWSHIP * See note below	A one time fellowship payment (not a Fellowship Appointment)	Undergraduate, and Graduate Students, who are Nonresident Aliens Outside of the US	Workday (Accounts Payable)	Fellowship requests should be submitted via UFunds Have the student complete Brown University Supplier and Individual Payee Registration Form only  if they will be located overseas at the time of payment OR if they hold a non-exempt position in Workday Complete the Brown University Student Fellowship Form
FELLOWSHIP * See note below	Fellowship Appointment	Graduate Student (exempt), All students, Except Nonresident Aliens Outside of the US	Workday (Payroll)	Grad Student Fellowship Appointment initiated by Department in GSIM Fellowship payments initiated by Graduate School Paid monthly
FELLOWSHIP * See note below	Fellowship Appointment	Graduate Student (exempt),   Nonresident Aliens Outside of the US	Workday (Accounts Payable)	Grad Student Fellowship Appointment initiated by Department in GSIM Fellowship payments initiated by Graduate School Have the student complete Brown University Supplier and Individual Payee Registration Form only  if they will be located overseas at the time of payment OR if they hold a non-exempt position in Workday Complete the Brown University Student Fellowship Form
FELLOWSHIP * See note below	Stipends for Brown REU Participants	Undergraduate Students, REU Participants National Science Foundation’s Research Experience for Undergraduates	UFunds & Workday (Activity Pay)	Regardless if your department is supported by Financial Operations or not, please email Sarah Peri at: [email protected].  Sarah and her team will assist in setting up the appropriate UFunds application for the department.  Stipend payments are made via Activity Pay as an undergraduate Fellowship payment initiated in UFunds.   See “REU Guidance” slides for more information
PRIZES/ AWARDS 1099 reportable if over $600/year	Prize or Award	Undergraduate and Graduate Students	Workday (Accounts Payable)	Have the student complete the  Brown University Supplier and Individual Payee Registration Form One student is registered, attach form to Supplier Invoice in Workday

*Please Note:  The above Fellowship payments are not reportable on any tax form.  Individuals will not receive a W-2 or a 1099.  Students need to maintain a list throughout the year and determine if they are taxable when completing their annual income tax return.