Processing Payments to Foreign Nationals: Prior to receiving any form of payment (i.e. wage, fellowship, supplier invoice, etc.) from the University, Foreign Nationals must register in Sprintax Calculus (replaces FNIS). Please ensure they email [email protected] to request a username and password. See the Foreign National Tax Office for additional information.
PAYMENT CATEGORY | PAYMENT TYPE | STUDENT TYPE | SYSTEM / PROCESS | DEPARTMENTAL STEPS |
WAGES | Hourly Wages | Undergraduate Student | Workday (Payroll) |
|
WAGES | Hourly Wages | Graduate Student (non-exempt) | Workday (Payroll) |
|
WAGES | Stipend Appointments | Graduate Student (exempt) | Workday (Payroll) |
|
WAGES | Supplemental Stipends | Graduate Student (exempt) with Stipend - Related Work |
Workday (Payroll) |
|
WAGES | Stipends for Unrelated Work | Graduate Student (exempt) with Stipend – Unrelated Work |
Workday (Payroll) |
|
FELLOWSHIP * See note below |
A one time fellowship payment (not a Fellowship Appointment) |
Undergraduate Student, or Graduate Student (non-exempt) All students Except Nonresident Aliens Outside of the US |
Workday (Activity Pay) |
|
FELLOWSHIP * See note below |
A one time fellowship payment (not a Fellowship Appointment) |
Graduate Student (exempt) All students Except Nonresident Aliens Outside of the US |
Workday (Payroll) |
|
FELLOWSHIP * See note below |
A one time fellowship payment (not a Fellowship Appointment) |
Undergraduate, and Graduate Students, who are Nonresident Aliens Outside of the US |
Workday (Accounts Payable) |
|
FELLOWSHIP * See note below |
Fellowship Appointment | Graduate Student (exempt), All students, Except Nonresident Aliens Outside of the US |
Workday (Payroll) |
|
FELLOWSHIP * See note below |
Fellowship Appointment | Graduate Student (exempt), Nonresident Aliens Outside of the US |
Workday (Accounts Payable) |
|
FELLOWSHIP * See note below |
Stipends for Brown REU Participants | Undergraduate Students, REU Participants National Science Foundation’s Research Experience for Undergraduates |
UFunds & Workday (Activity Pay) |
|
PRIZES/ AWARDS 1099 reportable if over $600/year |
Prize or Award | Undergraduate and Graduate Students | Workday (Accounts Payable) |
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*Please Note: The above Fellowship payments are not reportable on any tax form. Individuals will not receive a W-2 or a 1099. Students need to maintain a list throughout the year and determine if they are taxable when completing their annual income tax return.
*For IRS guidance on Fellowships, please the following links: