Chair's Calendar

In response to the request of department chairs/center directors, the Office of the Dean of the Faculty has created a informational website for chairs and directors. The website lists important dates and actions, links to other relevant websites, and provides a month-by-month guide as well as an alphabetized list of data resources for chairs and directors.

While created and maintained by the DoF, the website is meant for use by department chairs and center directors in all divisions of the university, excluding the Medical School.

October


  • Annual reviews of untenured faculty due to the office of the Dean of the Faculty.

  • Reappointment or promotion dossiers for TPAC due for some faculty. (Some will be due in the spring.)

  • Graduate student evaluations and appointment projections due via GSIM.

  • Course proposals due to meet November pre-registration publication deadline

  • Final exam report on course offerings for fall is distributed

November


  • Graduate program appointments for semester II are due

  • Clearance forms for probable December graduates are due.

  • Deadline for creating or modifying online course evaluations in Banner

  • Preliminary reports for the Humanities Research Fund for the coming year are due to OVPR.

  • Begin Building Course Offerings for the next AY  in Banner Web

  • Proposals for College Course Development Funding for the next AY available in UFunds.

December


  • Teaching assignments for the following year are typically made. (Deadlines for inclusion in Banner are set by the Registrar. New course approval deadlines are set by the CCC.)

  • First-year seminar course proposals for next academic year are due.

  • DoF asks faculty to update their professional information in the Faculty Activity Report for the salary increase process

  • Dossiers for promotions are due to TPAC

January


  • Course syllabi for spring semester due one week before classes begin (https://coursetools.brown.edu) 

  • Sabbatical/other leave requests and course buyout forms submitted to chairs 

  • Chairs submit faculty leave requests to the DOF

  • Dossiers for tenure cases are due to TPAC

  • Nominations for named fellowships for incoming graduate students are due.

  • Tenure Process Workshop for junior faculty members

  • Budget templates are sent out to chairs, directors and department managers of academic units 

  • Graduate student degree conferral for February graduates

February


  • Chairs are provided with the online faculty salary increase tool

  • Budget templates are due the first week of February, and reviewed by Dean, Deputy Dean, and DOF Senior Analyst 

  • Call for teaching excellence and advising award nominations sent to chairs and directors 

  • Chairs meet individually with the Dean to review their salary submissions for their department faculty (this takes place from February through April) 

  • Staff self-appraisals launch in Workday

  • Chairs are asked to designate first-year, sophomore, concentration advisors, and directors of undergraduate studies to the College (30% of their roster FTEs).

  • Graduate School Meeting with Chairs and DGSs

  • Mid-February Deadline for Course Offerings to appear in University Bulletin/CAB 

  • Mid -February edits to University Bulletin due


  • February-March: 

    • Course proposals due to meet April pre-registration publication deadline


March


  • Teaching and advising award nominations are due to the Dean of the Faculty

  • Chairs are asked to submit requests for faculty searches in the next year.

  • Dossiers for senior lecturer reappointments and reappointments of assistant professors with January 1 start dates are due.

  • Call for applications for faculty development funds and lectureship funds are sent to faculty 

  • Call for nominations for Named Assistant Professorships and Royce Professorships sent to chairs and directors 

  • Performance appraisals launch in Workday

  • Graduate student Dissertation Completion Proposals are due

  • Summer appointments for graduate students are due to the graduate school

  • Program applications for new semester I proctorships are due to the graduate school.

  • Final exam report on course offerings for spring are distributed

April

  • Graduate school admission offer notification deadline.

  • Deadline for creating or modifying online course evaluation forms.

  • Applications for faculty development funds and lectureship funds are due (from individual faculty)

  • Nominations for Named Assistant Professorships and Royce Professorships are due

  • Performance appraisals due to UHR

April-May: 

  • Staff salary review process takes place.

  • Departments are notified about search approvals for the following year.

  • Departments are notified about their budget/special funding requests.

  • Chairs typically arrange for administrative assignments (DUS, DGS, etc,) for the following year

May


  • Excellence in Research Mentoring for Undergraduates Nomination due to the College

  • Deadline for graduate programs to notify the graduate school of a new DGS, and set an online application cutoff for graduate admissions for the following year.

  • Fall appointments for graduate students due to the graduate school.

  • All graduating students’ final grades are due.

  • Faculty proof for candidates for degrees distributed.

  • Commencement

August
  • Reports of Humanities Research Funds due to OVPR.
  • Deadline to notify graduate students of the potential for removal from program before the start of the spring semester.
September


  • Course syllabi for fall semester due one week before courses begin (https://coursetools.brown.edu)

  • Graduate school meeting with Chairs and Directors of Graduate Study

  • Monthly Provost meetings and DoF lunches begin.

  • TPAC workshop for chairs and department managers 

  • Reappointment dossiers for lecturers and assistant professors (with July 1 start dates) are due to TPAC

  • Faculty Search Committee training sessions for faculty hosted by DOF and OIED 

  • Graduate student degree conferral for October graduates