Non-Regular Faculty Search

Steps for a non-regular faculty search


1) Setting up Interfolio

Once you have started your search in Interfolio, email the Office of Faculty Personnel to request approval.  Do not publish or launch your search until you have received approval from the Dean of the Faculty's office.  Some things to rember:

  • Leave the closing date blank or use the rolling closing date option
  • In the "Internal Notes" section, list your search committee members and identify the Diversity Representative and the Committee Chair
  • (If your department does not use Interfolio, fill out a Hiring Plan.)
Hiring plan for units not using Interfolio.

2) Search Approval

Email DOF Faculty Personnel when your Interfolio setup is ready to be reviewed.  Once you receive approval by email, you can publish the search and set the search status to "accepting applications."  


3) Interim Pool Report

Submit an Interim Pool Report form via the search web portal.  Once it is approved, you may continue with the search process. Units not using Interfolio should use the Pool Report Form. The Diversity Rep should submit the initial Diversity Report at this time using the web portal.  Non-interfolio units can use the link to the right.

Interim Pool Report Form and Diversity Report Form for non-interfolio units.

4) FAF and Compliance Report 

Complete your compliance report (via the portal) and fill out the Faculty Action Form in Workday.  The Diversity Rep should submit the Diversity Update at this time. Units not using Interfolio can use the links to the right.

Compliance report and Diversity Update.

5) Offer Letter

Our office will prepare a formal offer letter once we have received and approved a compliance report and a Faculty Action Form via Workday.  All offer letters are sent to the hiring unit for delivery to the candidate.



6.) Closing the Search

Add a closing date to the search in Interfolio, then change the status to "archive."  Use a closing date before the day you take the action, but after the last application came in.

Information on conducting non-regular faculty preselect hires can be found here.