Standards, Criteria, and Reviews

Departmental Standards and Criteria and Reviews of Untenured Faculty


Standards and Criteria

Under the Faculty Rules and Regulations, all untenured faculty have a right to a written statement of their academic unit's criteria for recommending reappointment, promotion, or tenure. This standards and criteria document must be detailed, clear, objective and manifestly fair, and must indicate the relative importance ("weight") given to each criterion - research, teaching and service. The standards and criteria document should also specify, in the clearest possible terms, the procedures and electorate for each type of faculty action (reappointment, appointment, promotion) for every rank held in that academic unit.

Academic units should regularly review their standards and criteria, updating them to ensure they are in compliance with University rules as described in the Faculty Rules and Regulations. The faculty in the academic unit should discuss and vote on any changes to the standards and criteria. The eligible voting body will vary, depending on context. For example, untenured faculty would not be eligible to vote on changes in tenure criteria. The most current version of the standards and criteria document will be shared with newly hired faculty, with untenured faculty at the time of annual or mid-contract review, and with faculty who may be candidates for reappointment, promotion, or tenure in the near future.

Annual and Mid-contract Reviews

All Assistant Professors, tenure-track Associate Professors without tenure, and Lecturers are reviewed annually by their department.  Senior Lecturers and Distinguished Senior Lecturers are reviewed once in the middle of the term of appointment, and more frequently if requested by the faculty member or deemed necessary by the department.

Faculty members under review should provide their department chair with an updated curriculum vitae, and may wish to refer to the cv guidelines posted below.  Faculty under review should also provide a statement on research, teaching, and service, recent publications, and teaching materials, including access to online materials. A recent recommendation from the Tenure, Promotions, and  Appointments Committee (TPAC) is for departments to conduct a peer observation of teaching to coincide with and be incorporated into the review (see Guidelines for Peer Observation of teaching, below).

Annual and mid-contract reviews are directed by the chair of the unit or her/his designee (a senior faculty member) and conducted at a meeting of the tenured faculty of the department. Annual and mid-contract review drafts are first approved by the division’s dean, before being shared with the faculty member.

Annual reviews are due to the Dean's office in mid-October.  The Dean will comment on the review, after which the chair should meet with the faculty member and provide him or her with a written copy of the review and a confirmation of receipt form (see below), which should be signed and returned to the Dean's office.

Explicit instructions for conducting the annual review can be found in chapter nine of the Handbook.