If you meet all the eligibility criteria below, you may submit the Child Care Allowance Application.

Child Care Allowance Application - Fall 2018 

Child Care Allowance Application - Spring 2019  

Eligibility

  • You are a RUE student receiving need-based scholarship from the University or are a RUE student who would be eligible to receive need-based scholarship from the University before factoring in outside scholarships or VA Benefits
  • You have a child between the ages of 0 to 6 who is your legal dependent (as defined by IRS regulations), and for whom you are financially responsible in the upcoming year.
  • You are a RUE student enrolled in a degree program at least half-time.
  • You are unmarried or, have a spouse who is:

a. Employed at least part-time or
b. A full-time student or
c. Considered legally disabled or
d. Unemployed but actively seeking employment. (Your spouse must have legal work authorization to work in the United States. If applicable or in some circumstances, a work visa is required and must be attached as documentation).

Frequently Asked Questions


Q. What is the Child Care Allowance for RUE Students?

A.The Child Care Allowance for RUE Students through the Office of Financial aid is an allowance which helps you pay for your child’s care expenses by granting scholarship of up to $4,000 a year per household. The allowance goes toward child care for dependents between the ages of 0 to 6. This allowance helps you explore options and find creative solutions to some of the child care challenges you may face.

Q. How do I know if I am eligible for the Child Care Allowance?

A. You are eligible if you meet the following criteria:

  • You are a RUE student receiving need-based scholarship from the University or are a RUE student who would be eligible to receive need-based scholarship from the University before factoring in outside scholarships or VA Benefits
  • You have a child between the ages of 0 to 6 who is your legal dependent (as defined by IRS regulations), and for whom you are financially responsible in the upcoming year.
  • You are a RUE student enrolled in a degree program at least half-time.
  • You are unmarried or, have a spouse who is:

a. Employed at least part-time or
b. A full-time student or
c. Considered legally disabled or
d. Unemployed but actively seeking employment. (Your spouse must have legal work authorization to work in the United States. If applicable or in some circumstances, a work visa is required and must be attached as documentation).

Q. My spouse is also a(n) employee/student at Brown University. Can they apply too?

A. If your spouse is an employee or graduate student at Brown, you must apply for the University’s Child Care Subsidy.  Information can be found at the following link:  Brown University Child Care Subsidy.

If both parents are enrolled in the RUE program at Brown University, only one parent would be eligible to receive the child care allowance (and the maximum scholarship would remain up to $2,000 total per semester, irrespective of the number of dependents).


Q. Why must my spouse be employed, a full time student, disabled, or actively seeking employment for us to be eligible for the child care allowance?

A. Incurred child care expenses are considered eligible expenses if they allow you and your spouse to work or look for work. If your spouse is unemployed at the time you expect to receive the allowance, you will be required to provide a projection of income for the upcoming year if he or she is actively seeking employment. This amount can be based on the previous year’s tax return or an estimation of salary of his or her given profession. Spouses who are looking for work must have legal work authorization to work in the United States. If your spouse remains unemployed throughout the year, and doesn’t meet one of the other exceptions/conditions (is disabled or a full time student), you will be ineligible for the allowance.

Q. How do I apply for the child care allowance?

A. You must complete and submit a child care allowance application and supporting documentation by the deadline of May 1, 2017 for Fall 2017 and November 1, 2017 for Spring 2018. Applications are not complete until all required documentation is submitted to the Office of Financial Aid. Incomplete applications, including any with missing documentation, will not be considered for the child care allowance.

Q. What documentation do I need to provide?

  • Signed copy of your and spouse’s, if applicable, 2015 Federal Tax Return.
  • A copy of a birth certificate or certificate of adoption for the child receiving the child care allowance.
  • Documentation indicating the child care provider and the monthly payment amount.
  • Work visa, if applicable, for a spouse who is unemployed but actively seeking employment.

Q. My child isn’t due until after the start of the term. Can I still apply?

A. You may apply once your child is born and enrolled in child care. Please contact the Office of Financial Aid at (401)863-2721 or [email protected] to verify your eligibility.

Q. How do I estimate the cost of care? 

A. To estimate your cost of care for the award year, review the child care expenses you had over the last 12 months. If you anticipate a change in the amount or type of care you used, adjust your estimates accordingly. If you anticipate a change in day care costs as a result of a rate increase/decrease and/or a change in your child care provider, adjust your estimates accordingly.

Q. Should I expect the same amount of child care allowance each year?

A. Allowance awards may increase or decrease from one award year to the next based on changes in your eligibility for University need- based scholarship, the age of the child, and child care expenses may also affect the amount of the allowance you receive each year.

Q. Can I estimate how much I might receive?

A. The maximum amount is $2,000 per semester and $4,000 for an academic year.  You will receive a reduced amount if the actual expenses are less than the maximums.

Q. Is there a maximum total amount I might receive?

A. Yes. The maximum child care allowance that any household may receive is $4,000 for an academic year.

Q. How will I be notified about whether I will be receiving a child care allowance?

A. The Office of Financial Aid will notify you via email and you will be able to review the amount awarded on Banner Self-Service.

Q. How will I receive the child care allowance?

A. The child care allowance will be in the form of scholarship funds; the scholarship funds will be posted to the financial aid award and will be applied to the student account.

Q. Can the child care allowance be paid directly to my day care provider?

A. No, child care allowances will be posted to the financial aid award and will be applied to the student account. If there is a credit balance on your account you may apply for a refund from the University and then you can pay your provider.

Q. Does the child care allowance amount show anywhere on my W-2 form and/or is it considered taxable income?

A. No, the child care allowance will not appear on your W-2 Form. The child care allowance will be in the form of scholarship funds. Please consult your tax preparer to determine whether the child care allowance is considered taxable income.

Q. What should I do if I know I will not use all the child care allowance money or if I leave Brown University within an academic year?

A. If you withdraw or take a leave from Brown within a semester that you have received the Child Care Allowance an adjustment may be made based on the date of your withdrawal or leave.

Q. Where can I find out more about the child care allowance or get help with the application?

A. Please contact the Office of Financial Aid at (401)863-2721 or [email protected] with any questions about the child care allowance.