Q. What is the Brown Home School Tuition Policy?
The Corporation of Brown University established a fee structure for study abroad, allowing all eligible students to study abroad on essentially the same terms as on-campus study. As a result, all students who began their matriculation at Brown after July 1, 2006 will be charged Brown University tuition (Home School Tuition) while studying abroad for academic credit.
This fee structure was designed to make study abroad more “transparent”, as students will pay the same tuition at home and abroad, allowing students to choose their overseas programs based on academics rather than cost. Financial aid can be applied toward the cost of a study abroad program if all financial aid application requirements are met. In most cases, students are considered enrolled full-time at Brown and not required to take a leave of absence while studying abroad.
Detailed Study Away Instructions and Forms are available on our website.
Q. How will I be billed for a Study Away program?
A. Charges work differently when you are on a Study Away program. Home school tuition will be charged to your Brown Student Account and all other expenses (i.e. room and board) will be charged directly to you, in most cases by your host institution.
Your financial aid award will be applied to your Brown student account, and you will be responsible for paying any remaining balance due. If your financial aid exceeds the home school tuition charge, a credit balance may be created. If that is the case, you may have the refund sent to whomever you designate on the Refund Request Form. This refund may be used for indirect expenses, such as airfare, room and board, books and/or personal expenses while studying away. Together with your Expected Family Contribution, your refund should cover both your direct and indirect expenses. Please note that refunds will not be processed until you have submitted all required Study Away and Financial Aid materials.
Q. How is financial aid awarded for International study away programs?
A. Financial aid for International study away programs, which includes Brown Sponsored, Approved Alternative, or Petition Alternative Programs, is calculated and awarded in primarily the same manner as it is when a student is attending Brown for the semester. The equation used to determine a student’s eligibility for financial aid is Cost – Family Contribution = Need. Brown tuition will be charged for all programs (Brown Sponsored, Approved Alternative, and Approved Petition programs). However, other expenses will likely vary. The program cost will be determined by including both direct charges (tuition and fees), as well as indirect charges (airfare, books, room and board, etc.) Please submit the Study Away Budget Form (located in the Forms section) to communicate your program’s cost to the Office of Financial Aid. Your family contribution does not change based on your decision to study away. As the cost of the program changes, your need changes, therefore, your financial aid award changes.
Q. What if the Study Away Cost of Attendance is greater than the Brown Cost of Attendance?
A. Based on the variance of living, travel, and miscellaneous expenses, the Study Away Cost of Attendance may be different than the Brown Cost of Attendance. In cases where the study away total budget is more expensive than if you were to be on campus at Brown, additional loan may be available to assist you with these costs. Students cannot receive more scholarship for a study away program than he/she would have received for study at Brown for the same semester.
There are some programs that have a significantly higher living and miscellaneous cost than a semester or year at Brown. Students who choose to attend one of these higher cost programs should seriously consider the amount of this additional expense. Students may not have enough loan eligibility to meet both the higher cost of the program and replace their work study with need based loan funds. In this case, students will need to use other family resources or consider borrowing from private loan sources. Please note that private loan sources may not have the same benefits as need based loan programs (i.e. interest accumulates while the student is in school) and students should be mindful of how a more expensive study away semester will affect their total loan indebtedness.
Q. If applicable, when will I receive my refund?
A. Refunds are processed 7 to 10 days after the start date of your Study Away program. In order for your refund to be processed, all financial aid study away application materials must be submitted. Since the refunds will not be sent until 7-10 business days after the first day of classes, you should make plans to cover your expenses until your refund has arrived or contact your program and request that the bill due date be deferred until your refund is received. For questions regarding your Brown Student Account and/or the refund process, please contact the Bursar’s Office at email@example.com or (401) 863-2484.
Q. What happens to my work-study or campus employment award when I study away?
A. Work-Study, including Campus Employment, cannot be offered during any study away period. With the absence of a work component, an individual’s financial aid package may contain unmet need since the work component will not be replaced with additional scholarship. However, a student may choose to replace this unmet need with additional student loan, if funds are available. If you are interested in covering this unmet need with additional loan, check “YES” on the final question on the Study Away Budget Form.
Q. What happens to my meal plan when I return to Brown?
A. Depending on the timing of your return from Study Away and when student accounts are generated for the upcoming semester at Brown, a student may find that he/she has not been billed for a meal plan. Dining Services assumes that students are no longer on the meal plan when they return to campus. Therefore, it is crucial that students inform Dining Services at (401) 863-3343 as soon as possible if they wish to participate in a meal plan when they return from their study away semester(s).
Q. When do I sign Promissory notes for my student loan?
A. A promissory note for a first-time Federal Direct Subsidized Loan (DSL), a Perkins Loan, and/or a University Loan should be completed with the Brown University Loan Office before leaving for your study away program. The Loan Office will send the student an email notifying them that they need to complete a Master Promissory Note (MPN) and provide them with instructions on how to complete the MPN. These will be emailed from May through August for fall semester or full year programs, and in December for spring semester programs. (Keep in mind that if you submit your study away paperwork after the deadline, these dates for MPN mailings will not apply). It is the student’s responsibility to ensure that the MPN(s) are completed and received by the Loan Office before departure. Information will not be mailed if you have not completed your financial aid application.
Loan borrowers of University funding (Brown loans only) must visit the Loan Office in person to complete a promissory note and additional required documents. For questions, please contact the Loan Office at firstname.lastname@example.org or at (401) 863-3296.
Q. Will I receive financial aid if I study away domestically during the academic year?
A. Students will NOT be considered for Brown University Scholarship and/or Federal Perkins loan if they study away domestically. The ONLY financial aid awarded will be the Federal Pell Grant and/or Federal Direct loan, if a student is eligible.
There are only 2 domestic study away programs where students can be considered for Brown University Scholarship: the Urban Education Semester and the Tougaloo College study away programs .
Q. Would I be eligible for financial aid if I study away during the summer through a Brown Sponsored program through the Office of International Programs (OIP)?
A. Yes. Brown students who receive Brown University Scholarship during the academic year are eligible to apply for the OIP Summer Grant. Visit the OIP website for more information about the OIP Summer Grant and how to apply. Students who wish to receive loan consideration should submit the Loan Application for Summer Study Away through OIP (available in May 2016) to the Office of Financial Aid.
Q. Would I be eligible for Financial Aid if I Study Away during the Summer on a Domestic or International program that is not through OIP?
A. The ONLY financial aid that is offered for summer domestic or international study away programs that are not through OIP is the Federal Direct Subsidized loan, if a student is eligible. International students participating in summer domestic or international study away programs that are not through OIP are not eligible for University Loan.