Employee Vaccinations

In order to provide and maintain a safe work environment, Brown will require COVID-19 vaccinations of all employees. All employees must either 1) provide proof that they have received a full course of a U.S. Food and Drug Administration (“FDA”) or World Health Organization (“WHO”) authorized COVID-19 vaccine or 2) obtain a medical or religious exemption approved by Brown with a reasonable accommodation. Employees who do not fulfill one of these two requirements will be placed on leave without pay, family and medical leave, or other employment status, and their status will be evaluated periodically.

All vaccination records will be stored confidentially in Workday and can be loaded via the Vaccine Management link in the Benefits app on your Workday landing page. For more information regarding uploading your vaccination card to Workday, please visit this online guide. Employees may also email a pdf or jpeg to [email protected]. If submitting via email, please use Virtru to email it securely. All vaccination records will be stored confidentially in Workday and can be loaded via the Vaccine Management link in the Benefits app on your Workday landing page.

exemptions

Medical

To request a medical exemption for receiving the COVID-19 vaccination, please follow these steps in Workday.

Download medical exemption form to be completed by employee and employee's medical provider (a licensed physician, physician’s assistant or nurse practitioner). All medical documentation must be submitted via fax (863-2830) or email [email protected] and must come directly from the provider’s office. Employees are not allowed to submit their own medical documentation.

Requests for medical exemptions will be reviewed by a panel of physicians. 

Religious

To request a religious exemption for receiving the COVID-19 vaccination, please follow these steps in Workday.

Requests for religious exemptions will be reviewed by UHR in consultation, as necessary, with the Office of Institutional Equity and Diversity. 

 

All information regarding requests for and granting of exemptions, including the grounds for an exemption, will be kept confidential by University Human Resources. 

wellness reward

Eligible employees who have submitted proof of COVID-19 vaccination in Workday can earn $50 toward 2021 Wellness Rewards. Wellness Rewards is the voluntary wellness incentive program designed to help faculty and staff maintain and improve their overall well-being. Additionally, for those needing sick time to support their vaccine recovery, Brown will credit up to two sick days (up to one per each vaccination day), as needed. Credit for time off will be updated once per month upon updating your vaccine status in Workday.

FAQ's

COVID-19 Vaccine Frequently Asked Questions

Vaccine Card & Recovery Time Frequently Asked Questions