Return to Campus Plans and Guidelines

Brown University’s first priority is the health and safety of every member of the Brown community, and that priority has guided and will continue to guide all of the University’s decisions and response to COVID-19.

Guiding Statement 

Brown is committed to upholding local, state, and national public health authority guidance and directives in response to COVID-19. Brown University’s Campus Safety Policy and any other University policies that govern the return to campus ensure that work on campus will be carried out in full compliance with public health guidelines and directives. Unless and until communicated otherwise, everyone who can work remotely should continue to do so.

Return to Campus Process

Brown has developed three separate return to campus processes. The purposes of return to campus plans are to document and obtain approval to resume onsite operations in cases when work cannot be performed remotely.

Plan Type

Applicable to

Developed by

Oversight

Resuming Lab-based Research

Faculty, staff, postdocs, graduate students, undergraduate students, and academic affiliates performing laboratory based research which requires them to come to campus.

 

To submit a plan & for further details click here

Principal Investigator (PI)

 

Support: Department Manager, HR Business Partner

Approved by: Provost and Executive Vice President for Finance and Administration

 

Reviewed by: Research Continuity Committee
E-mail: [email protected]

Academic Units and Non-Lab-based Research

Faculty and staff in academic units who perform work which requires them to come to campus. For academic units to request access to academic spaces on campus for non-lab based research and preparation purposes, or regular/semi-regular/or sporadic office visits. Approval is also required for safe instruction in lab, performance, and studio courses.

 

To submit a plan and for further details click here.

Chair/Center Director

 

Support: Department Manager, HR Business Partner

Approved by: Provost and Executive Vice President for Finance and Administration

 

Reviewed by: Non-Lab Return to Campus Review Committee (Provost’s Office, Office of EVP, Finance and Administration, FM, EHS, UHR, DPS, OGC, Real Estate, Mail Services)
Email: [email protected]

Administrative Department Plans

Staff in administrative departments who perform work which requires them to come to campus.

 

To submit a plan and for further details click here.

Department Head

 

Support: Department Manager, HR Business Partner

Approved by: Provost and Executive Vice President for Finance and Administration

 

Reviewed by: Department Return to Campus Committee (UHR, FM, EHS, Mail Services and Real Estate, DPS, OGC)
Email: [email protected]

Plan Submission and Approval

The appropriate oversight committee reviews the submitted plans and contacts the department/PI for additional information, when necessary. The plan review process requires Facilities Management to assess density and square footage guidelines and Environmental Health & Safety to assess safety requirements; and may require review by other offices, such as Mail Services, Department of Public Safety, Real Estate, University Human Resources (UHR), and Office of General Counsel. The committee notifies the Plan Developer, Department Manager and HR Business Partner once the plan is approved by the Provost and EVP, Finance and Administration. The Department Manager then submits the Essential Designation Template to UHR, and UHR will update the essential designations in Workday. 

Post-Approval Process

  • Plan Developers and Department Managers will be informed of the outcome of the review. 
  • Managers must notify impacted employees of their essential designation, expected return to campus date, and on campus work schedule and go over the safety protocols and mandatory training/acknowledgment form. 
  • Prior to returning to campus, FM must ensure that the specified floors and rooms are ready for occupancy.

Compliance with Completion of the Training and Acknowledgement

Department heads are responsible for ensuring that all employees have completed the required training(s) in Workday and signed the acknowledgment (s). HRBPs and UHR are responsible for ensuring departments are meeting compliance requirements and will escalate non-compliance issues to senior leaders as necessary. The Monitoring Workplace Safety Training Requirements for Employees Onsite or Returning to Campus document outlines Workday reports to use to verify that employees (including supervisors) have completed mandatory workplace safety training and acknowledgment requirements. 

Resources

Essential Designation Assignment Process

Essential Designation Template

Return-to-Campus Plan: Administrative Departments

Return to Campus: Academic Units & Non-lab Based Research