J-1 Researchers and Professors

Instructions for J-1 Reseachers and Professor Category

All J-1 DS-2019 Requests must be sent to OISSS at least 3 months in advance of the requested start date. Some visa applications may be subject to additional security checks, aka (Administrative Processing).

The Department should complete the DS-2019 Request Form, and submit it to one of the following:
• the Dean of Faculty,
• to the Office of Medical Faculty Affairs (OMFA) for BioMed appointment request, or
• to the Dean of Public Health for all appointments in the School of Public Health. 

The request form is also required for extensions and/or adding dependent(s).  Please submit a copy of the exchange visitor’s CV or resume, english language certification, financial evidence, and a copy of the Exchange Visitor’s passport along with this request.

Please Note:  All Brown University paid postdoctoral appointments in the field of Biology and Medicine should submit the DS-2019 Request form to the Associate Dean of Graduate and Postdoctoral Studies, Box G A-219; fax 401-863-2660.

Note:  Please type or print your form to avoid errors and make sure the information is 100% accurate and matches the information on the scholar's passport.  SEVIS will not allow for making corrections after the form is printed and before a visitor is activated.  Permanent Residency of dependent(s) is a mandatory field in SEVIS, so please add the information in the request form.

  • After the exchange visitor accepts their appointment and returns to the appropriate office the J-1 request together with the letter of appointment and other supporting document will be forwarded to OISSS.
  • Once OISSS receives the J-1 request, we will review and submit it to SEVIS.  Please allow 10 working days to complete Form DS-2019.  Using FsaAtlas and SEVIS, it’s impossible to print a form right away.   Plan ahead and leave sufficient time for processing. When Form DS-2019 is returned and printed, OISSS will notify the department for pick up.  The department will need to send the DS-2019 documentation to the exchange visitor in their home country.
  • The exchange visitor should NOT schedule their visa interview at the U.S. Consulate until their DS-2019 is ready.  Pertinent information on the DS-2019 is needed to schedule an appointment at the U.S. Consulate for a J-1 visa.
  • If the program is funded by the exchange visitor’s government, other organizations or by the individual, a letter of award or a financial statement should be attached with the request form for review.
  •  If the exchange visitor is not eligible for an appointment through the Faculty Personnel Office or Office of Postdoctoral Studies then please contact OISSS.
  • The exchange visitor and the Department should pay close attention to the end date in Form DS-2019 for your exchange visitors.  Extensions must be completed before the expiration date in DS-2019.  Please don’t wait until the last minute to request an extension. 
  • If the visitor will not arrive in the U.S. within 30 days of their anticipated J-1 start date, you must notify OISSS immediately.  OISSS will need to amend the J-1 start date in their SEVIS record accordingly.  Failure to do so will result in termination of their J-1 status.   

Please remind your visitor that upon arrival all Brown University international students and exchange visitors are required to register at the Office of International Student and Scholar Services within 5 business days of arrival on campus.  Failure to do so will result in termination of status. They should obtain a release before they apply for a Brown ID card.  Without a release from the office, the temporary Brown ID card will expire in 30 days.