Employment Eligibility Verifications (20.032)

Introduction 

Brown University complies with all laws and regulations related to verifying employment eligibility. As a federal contractor, Brown is an E-Verify employer. 

Policy Statement 

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Accordingly, Section 1 of the Form I-9 must be completed on or before an employee's first working day and all new employees will be required to complete fully the I-9 verification process and produce the appropriate documentation within three business days of starting work. All offers of employment are contingent upon a candidate's fulfillment of this requirement and a failure to do so will result in termination.

As an E-Verify employer, Brown will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employment eligibility verification through E-Verify will also be required for current employees who begin work on covered federal grants or contracts but who previously have not been entered into E-Verify. 

Responsibilities 

Applicant to whom an offer of employment has been made. Offers are contingent upon satisfactorily completing the Form I-9 prior to the commencement of work with Brown.

University Human Resources and Human Resources for the Division of Biology and Medicine (BioMed HR). Verify that prospective employees have satisfactorily completed Form I-9 prior to commencement of Complete I-9. 

Procedures 

I-9 verifications for staff employees should be completed by visiting the Brown Business Center.

Brown will comply with the requirements of E-Verify and will resolve Tentative Non-Confirmation results. 

Forms/Instructions
Frequently Asked Questions

Question: I have a Visa, am I eligible to work for Brown University in the United States?
Answer: Contact the Office of International Student and Scholar Services in the J. Walter Wilson Building, Room 510, located at 69 Brown Street, phone 401.863.2427, fax 401-863-7543. Email the office at oisss@brown.edu. 

Policy Owner
Approved by 
Vice President for Human Resources
Contact(s) 

Toni Lenz Tinberg
Director of HR Services
University Human Resources
Brown Office Building, 3rd Floor
Toni_Tinberg@Brown.edu
401-863-1082 

Revision Date:  Wed, 2017-10-04 16:32