Using Preferred Suppliers

Preferred / Approved Suppliers and General Purchasing Guidelines

Purchasing Services has established relationships and negotiated university-wide discount pricing agreements with several suppliers – either directly or through membership in various buying cooperatives. These supplier discount pricing agreements are based on volume purchases and provide the University with the “least total cost” for most commonly ordered products and services. All Brown supplier contracts/agreements should be university-wide through Purchasing Services in order to centrally manage the accounts and services and to ensure consistent and correct pricing based on contract and volume spend of the entire campus.    

To ensure that the University maximizes the value of every dollar of funding, the preferred and contract suppliers listed below should be used when making purchases for those commodities, where a university-wide discount pricing agreement has been implemented.

Preferred Suppliers are Approved Suppliers for which a strategically sourced central contract is in place with price controls and additional favorable terms to the University, such as service level and quality commitments. While competitive bidding is always encouraged, individual purchases from Preferred Contract Suppliers do not require competitive bidding. Wherever applicable, purchases should be directed to Preferred Contract Suppliers to aggregate Brown’s spend and optimize value to the University.

GOOD OR SERVICE CATEGORY

SUPPLIER NAME

SUPPLIER CONTACT

HOW TO PROCURE

RECOMMENDED PROCESS

OTHER INFORMATION

DESKTOP COMPUTING, PRINTING AND SOFTWARE
GUIDELINES FOR COMPUTER & PRINTER PURCHASES:

Computers & "Desktop" Printers: Before buying a computer or desktop printer or, to determine if your current computer meets the minimum requirements to be supported by CIS, please consult with your Information Technology Support Consultant (ITSC) or Departmental Computing Coordinator (DCC) about the solution that is best for your needs.  Please also feel free to contact Purchasing Services at Purchasing@Brown.edu.  

Multifunctional Devices/Printers (MFDs): For MFD-related equipment needs, please contact Graphic Services for guidance.

COMPUTER EQUIPMENT   

DELL

Matthew Hall
Phone: 512-513-0987
Matthew.Hall@dell.com 

After consulting with CIS, your departmental computing staff can create an eQuote with Dell, which your department's financial coordinator can use to create an order in Workday (Biomed departments should contact Biomed Computer Services to make purchases).

Contract “Punchout” Supplier

COMPUTER EQUIPMENT

APPLE

After consulting with your departmental computing staff, “APPLE” Computers can be ordered from the Brown Bookstore Technology Center.  Brown Bookstore Technology Center - Apple


Apple Contract through Brown Bookstore

COMPUTER  PERIPHERALS/ PRINTERS

CONNECTION

Connection offers special educational pricing on all of your day to day IT needs. This special pricing is available to Brown through the E&I Purchasing Cooperative's competitively awarded Connection contract. Registering with Connection will give you access to Brown University's Connection site and this special pricing. Connection is committed to working with Brown on price matching; therefore, should you find products that are not competitively priced, please contact Connection and allow them to work with the manufacturers for deeper discounts.    

Click here for the dedicated Brown site, and create a user name & password (if you have not already done so).

Flyer - Why Connection for technology solutions 

Flyer - Connection is your path to technology 

Contract Supplier - E&I Buying Cooperative
(Dedicated website w/Brown pricing)


COMPUTER PERIPHERALS,

PHOTO / VIDEO / PRO AUDIO

 

 

 

 

B & H PHOTO

Click here to the B & H Main Website to view products offered 


PLEASE NOTE: Prices listed on the main website are not Brown prices.  Brown pricing can be obtained on desired items by requesting a quote directly from B & H for Brown E&I pricing (see Brown account number in column to the right). 

Sam Zaklikofsky
B & H Senior Account Manager for New England
Phone: (800) 947-8003, ext. 7741
samzak@bhphoto.com  

Request quote via email to samzak@bhphoto.com or eandi@BandH.com

Please reference your quote number and the account number 893520 in all your transactions to guarantee your E&I discount.

Contract Supplier – E&I Buying Cooperative

Click here for the E&I Brochure for B & H for more information.

Reference Brown's Account  number: 893520 when ordering.

 

 

CUSTOMS BROKER

JF MORAN Gladys Boornazian
Phone:401-830-5222
Main Line: 401-830-5200
Fax:401-467-6280 
Use this supplier for importing goods or equipment that require US Custom clearance. Contact Gladys Boornazian. 

Have shipping information such as gateway airport - Boston, New York, Providence as well as required airway bill or bill of laden. 

EQUIPMENT MAINTENANCE CONTRACTS

SPECIALTY UNDERWRITERS

Elaine Wilson
Phone:  800-558-9910
Cell:  262-939-0269
Fax:  414-216-0344
Ewilson@su-group.com

To obtain a quote for a service contract, contact  Elaine Wilson, Business Manager.

Typical savings are in the 15-20% range over the manufacturer’s contract. For a list of eligible items click here.

Contract Supplier – E&I Buying Cooperative

Specialty Underwriters provides educational institutions with a proven process to manage and reduce their equipment maintenance expense.

FACILITIES /

INDUSTRIAL SUPPLIES

  • Janitorial
  • Lab
  • Lighting
  • Electrical
  • Material
  • Handling
  • Plumbing
  • Safety
  • Security
  • Storage
  • Tools

GRAINGER

Click the link below to the Grainger Main Website to view products offered
www.grainger.com

PLEASE NOTE: Prices listed on the main website are not Brown prices.  Brown pricing can be obtained on desired items by requesting a quote directly from account manager, Jose Samayoa (see contact info. In column to the right).

Jose A. Samayoa
Account Manager
Phone: 401-256-0103
jose.samayoa@grainger.com   
Grainger Branch Phone Number: 401-467-9160

 

For product inquiries, price quotes, and order placement, contact account manager, Jose Samayoa.

It is possible to create website usernames for e-commerce purchasing for those with that ability. Contact Account Manager, Jose Samayoa, for more information on account set-up (if you do not already have one).

Contract Supplier – E&I Buying Cooperative

 

GUIDELINES FOR FURNITURE PURCHASES:  Brown has established relationships with the service-oriented, commercial furniture suppliers/dealers listed below. Each of the suppliers listed below are the authorized dealer for one primary furniture line (Herman Miller, Teknion, Steelcase); however, each of them are also able to source numerous open lines of high-quality, warrantied furniture at various price points.  These suppliers are aware of Brown’s policies and requirements regarding health and safety, delivery/installation/assembly, and building standards.  Departments can directly contact the representatives listed below for small furniture purchases (e.g. task chair, file cabinet, bookshelf); all furniture purchases should be made via purchase order.  

Larger projects (project-related / capital furniture purchases are managed by Facilities and should be directed to Joanna_Saltonstall@Brown.edu.  

To inquire about the availability of surplus items, please email surplus@brown.edu

FURNITURE WB Mason Interiors 
(Commercial Furniture Division) 

John Deblois
Account Executive
John.Deblois@wbmason.com
Phone 888-926-2766 ext 1585
Cell:401-640-6394 

Contact account representative, John Deblois, for individual options and quotes, and submit purchase requisition through Workday with quote attached. Contract Supplier

WB Mason Interiors carries a full line of ergonomic furniture, including document holders and keyboard trays. Environmental Health & Safety (EHS) has collaborated with WB Mason Interiors to ensure product quality and compatibility with Brown University workstations. 
FURNITURE Creative Office Interiors / Creative Office Pavilion (Authorized Herman Miller Dealer)

Dyanne Vileno
Account Representative
Phone: 401-274-2444 x236
DVileno@cop-inc.com

Cynthia Bartley
Account Representative
Phone: 401-274-2444 x248
cbartley@cop-inc.com

Contact account rep for options and quotes, and submit purchase requisition through Workday with quote attached. Contract Supplier - U.S. Communities Buying Cooperative

FURNITURE

PANNELLO SYSTEMS
(Authorized Teknion Dealer)

Craig Custer
Account Representative
Phone:401-766-2183
craigc@pannellosystems.com


Contact account rep for options and quotes, and submit purchase requisition through Workday with quote attached.


FURNITURE

RED THREAD
(Authorized Steelcase Dealer)

Alyson Bishop
Sales Coordinator 
for individual options & quotes
Phone: 617-439-7202
abishop@red-thread.com

Contact sales coordinator, Alyson Bishop for individual options and quotes, and submit purchase requisition through Workday with quote attached.

Account Representative for large projects, bids & room configurations: Beth Negri, bnegri@redthread.com, 617-443-6648
Of note, these types of projects must go through Facilities Management 

Contract Supplier – E&I Buying Cooperative



HOTELS

Local Prefered Hotels & Rates 



Travel Portal




Club Quarters

N/A

Use the Supplier Invoice process for the Hotel Reservation Agreement Form when Brown University is paying the hotel directly. Only the hotels listed on the Local Prefered Hotels & Rates form have agreed to this process.

If you have individual visitors who need to book hotels and Brown is not paying directly, please direct them to the Travel Portal.

Brown University is a member of Club Quarters. Click here for more information.



Hotel Reservation Agreement Form

 

GUIDELINES FOR SCIENTIFIC PURCHASES:  

  • Workday Fisher Scientific Punchout should be used for the ordering of supplies only - NOT equipment.

  • A PO is required for equipment purchases.


LAB SUPPLIES

FISHER SCIENTIFIC

Vanessa Van Schaik
Sales Representative
Cell:860-391-9511
vanessa.vanschaik@thermofisher.com


Bio Med Departments order lab supplies through the Workday Fisher Scientific Punchout.

Questions/Issues:  Purchasing@Brown.edu

Contract “Punchout” Supplier


CORP BROTHERS
Compressed Gasses

Christa Alkas
Phone: 401-331-8020
Cell: 860-707-9180
Fax: 401-331-2896

Online – Contact Corp Brothers for setup.

Contract Supplier

GUIDELINES FOR OFFICE SUPPLY PURCHASES:   Purchasing Services has negotiated contract pricing with Office Max (soon to be Office Depot) that is based on volume spend of the top 600 commonly purchased office supplies that are ordered by most campus departments across the University. Standard office supply purchases should be made with this preferred contract supplier through the Workday punchout.


ITEMS UNDER CONTRACT: Please note that 600+ standard office supply items under Brown University's contract are identified as “Best Value” and are listed by category in the “My List” menu option (top of page). These items are aggressively-priced based on high-usage by Brown. When searching for a product, Best Value items appear at the top of the selection list (of 400 or fewer items). 

 Furniture, Printers and Technology items are restricted items that cannot be ordered from the punchout site. The error message, “Sorry, no results found for your request" will appear if ordering is attempted.  Refer to the Furniture and Desktop Computing, Printers and Software sections above for information on ordering these items. 

Should you have any questions on using the Office Depot punchout or Brown preferred suppliers, please contact Purchasing Services at 401-863-2206.   Should you have any questions on orders placed with Office Depot, or their delivery, please contact Marie Cordeiro at Marie.Cordeiro@officedepot.com.  For customer service please call 1-888-777-4044.

OFFICE SUPPLIES

OFFICE MAX (OFFICE DEPOT)

Marie Cordeiro
Marie.Cordeiro@officedepot.com
Phone: 401-524-0912

Customer Service: 888-777-4044


 

 

Order standard office supplies using the Workday Office Max Punchout.

Questions/Issues:  Purchasing@Brown.edu

Contract “Punchout” Supplier

OTHER PURCHASES

AMAZON BUSINESS

Contact Purchasing Services Purchasing@brown.edu with questions or assistance with set-up on Brown’s Amazon Business account/platform.

Purchasing has established an Amazon Business account for the University.  Institutional Amazon purchases are to be made through Brown’s Amazon Business account.  

Departments who wish to make purchases through Amazon should contact Purchasing for assistance with access to, and set-up on, Brown’s Amazon Business Account Platform.   

*Individuals are not authorized to establish their own  Amazon Business accounts on behalf of Brown. In addition, Brown University email addresses are not to be used for individual Amazon Prime memberships.

Please note that purchases made on Amazon should not include any items already covered under another  Brown contract (e.g., standard office supplies, furniture, computers or printers).  

Benefits of Amazon Business:
- One University-Wide Account
- Save Money:
  *No membership fees
*Special higher ed pricing 
 *Additional discounts on over 4 million products (not available on individual consumer Prime accounts)
- Free 2-day shipping
- Spend Visibility: Clear insight into how your department is spending on Amazon (supports Brown’s strategic sourcing goals)
- Greater access to inventory and suppliers - 7 million additional products from commercial sellers (not available on consumer Prime accounts)


ATLANTIC COFFEE

(Compass Group)

Ed Baggesen
Customer Service Manager
Phone: 401-439-8255
ebaggesen@atlanticcoffee.com

Atlantic Coffee – PCard

View the Product Catalog 

*Purchasing Services has negotiated special, university-wide pricing that is not listed in the product catalog.  Contact Purchasing Services or Atlantic Coffee for pricing and questions.

Contract Supplier

GUIDELINES FOR SCIENTIFIC PURCHASES:  

  • Workday Fisher Scientific Punchout should be used for the ordering of supplies only - NOT equipment.

  • A Purchase Order is required for equipment purchases.

SCIENTIFIC EQUIPMENT

FISHER SCIENTIFIC

Fisher Scientific VAS (Value Added Services) Customer Service Team
Phone: 866-884-2019

A PO is required for equipment purchases.

All Fisher Scientific equipment purchase orders are to be sent via email - directly to Matt Gower 
matt.gower@thermofisher.com  

Contract Supplier

 

SHREDDING SERVICES

SHRED-IT

Lisa Lynne
Phone: 847-205-5883
Lisa.Lynne@stericycle.com 

Shred-It is the only approved supplier for shredding services (document destruction)  Shred-it is certified NAID

Contract Supplier

SURVEY SOFTWARE

QUALTRICS

Stephanie Obodda, CIS
Phone: 863-7371
Stephanie_Obodda@brown.edu

https://Brown.qualtrics.com

For more information click here 

Stephanie Obodda, CIS 863-7371

Free to members of the Brown Community through CIS licensing agreement.

TEMPORARY EMPLOYMENT SERVICES NEXT SOURCE /UNIQUE ADVANTAGE Ashley Kosman
Phone: 401-215-4869
akosman@nextsource.com 
For more information, visit the Human Resources website.

TRANSPORTATION SUPPLIERS


Please attach quotes for transportation services to requisitions in Workday.  


For specialty, executive, or non-local transportation needs, please contact Purchasing Services for guidance or referrals.   

TRANSPORTATION

Car Rental

ENTERPRISE / NATIONAL RENTAL CAR

For Brown University business rentals, we have excellent negotiated rates for Enterprise and National car rentals that include collision damage and liability coverage. When you rent for business and make use of the Brown contract for Enterprise or National, you will not need to worry about selecting insurance coverage for your business rental.   Personal/leisure rentals are also available through these rental companies but do not include insurance coverage in the rate.  Be sure to select business or leisure/personal when making your reservation.

Business rates through Enterprise and National car rentals are provided through the University’s strategic alliance partner for collaborative buying services, E&I Cooperative Services.

Use this link to access the rates through Brown’s contract numbers: XZ49501 for business rentals or XZ49502 for personal/leisure rentals.

With this new partnership, you are eligible to receive complimentary Emerald Club membership. Emerald Club members are recognized at both National and Enterprise and allow for a faster, more convenient rental experience.

Contract Supplier – E&I Buying Cooperative

Through E&I Buying Cooperative, Brown has access to contract pricing from Enterprise Rent-A-Car and National Car Rental. Enterprise is the largest car rental company in North America and now owns National Car Rental. The contract offers exceptionally low rates and the ability to choose from two rental programs based upon the individual’s needs and requirements.

TRANSPORTATION

Car Rental

ZIPCAR

Contact Purchasing Services Purchasing@Brown.edu for questions or assistance.  

Click here for more information

Contract Supplier – E&I Buying Cooperative


Brown has partnered with Zipcar to offer Brown community members an alternative to driving or bringing a car to campus. Zipcar is an internet-based service that allows you to rent a car for an hour or two or for an entire day. It is a turnkey program that includes everything - vehicles parked right on campus, online reservation system, gasoline, insurance coverage, and billing.  

TRANSPORTATION

Charter Bus

ACADEMY BUS

CONWAY TOURS (touring buses)

Tony D'Arcangelo
Sales Account Representative
Phone: 508-446-4154

Contact Brown Account Representative Helen Castro directly at 401-828-4100 ext 3281.

Clearly state association with Brown University to get preferred rate.

Three weeks to one month in advance of use is preferred.

Contract Supplier


 

TRANSPORTATION

Brown Shuttle Service /Charter Bus Rentals

FIRST TRANSIT

Travis Mills, General Manager
Travis.mills@firstgroup.com
Cell:  401-309-5094

For charter bus rentals, contact Travis Mills directly for a quote and to secure arrangements; submit purchase requisition through Workday with quote attached.    

Contract Supplier

Brown Shuttle Service /Charter Bus Rentals

TRANSPORTATION
Shuttle Service (economy - school buses)

FIRST STUDENT

Rosie Rios
Regional Charter Coordinator
Location 11720
3 Ricom Way
Providence, RI 02909
Phone: 401-464-4350 x 118
Rosie.Rios@firstgroup.com

For economy - school bus rentals - contact Rosie Rios directly for a quote and to secure arrangements; submit purchase requisition through Workday with quote attached.  


*Separate contact from First Transit, affiliated company.


Rate is $65 per hour as of March 2016

USE OF BROWN LOGO (Use of Licensed Suppliers Required - See Code of Conduct for Licensees) LEARFIELD LICENSING Click here to go to the Learfield website.  Use the link for Licensee & Product List to find licensed suppliers for branded merchandise.