Creating a Reservation:
Frequently Asked Questions
What is Space Reservations@Brown?
Space Reservations@Brown is Brown University's new, online scheduling interface. This user interface allows for quick booking of departmental meetings, colloquia and lectures. Departmental approvers can easily approve or deny requests for use of their space and can enter reservation requests for University space. Space Reservations@Brown allows authorized members of the Brown community to request, approve and deny the use of University space 24 hours a day, seven days a week from any computer with internet access.
Who can access Space Reservations@Brown?
Anyone with an active Brown user id and password can log in to Space Reservations@Brown to request a reservation. Your privileges in the system are dictated by the security role to which you are assigned.
What are the recommended browsers?
Mozilla® Firefox® for Windows® (recommended)
Google Chrome for Windows (recommended)
Microsoft Internet Explorer for Windows
Apple® Safari® for Windows and Macintosh
Mozilla Firefox for Macintosh
Also available on mobile devices:
Google Chrome for Apple and Android devices
Apple® Safari® for iOS mobile devices
Space Reservations supports the latest version for each of these browsers. Minor display variations may occur between browsers.
Open the Space Reservations url: space-reservations.brown.edu from one of the recommended browsers. The link is also on the Scheduling Office homepage: www.brown.edu/scheduling.
You will then use your Brown user id and password to log in. If you have any issues with this user id and password, call the Help Desk at (401) 863-HELP (4357) or email them at firstname.lastname@example.org.
How do I request space?
When you log in, you are placed on the My Reservations page, showing you a list of your current and outstanding requests. Click “Make a Reservation” from the top right. This link is also available on the My Spaces page.
The space I want to book is not showing up in the locations list.
You may be in the request form and choosing a time when the location you are interested in using is not available. Try selecting a different start time, or choose another location.
I put in a space request. How will I know if my space is confirmed?
You will receive email confirmation from the University Scheduling Office or departmental approver. We may not be able to confirm your reservation right away, especially if you are requesting classroom space before the academic schedule has been finalized. However, if you have not heard back from the Scheduling Office and are trying to plan ahead for a large lecture or event, please email email@example.com, or call us at (401) 863-6217. We also recommend that you print a copy of your reservation details.
How do I cancel a reservation?
To cancel your reservation in Space Reservations@Brown, click on My Reservations. When you find the reservation, there is a “Cancel” button on the right hand side. If you created your reservation in 25live, you need to email firstname.lastname@example.org to cancel, or find the reservation in Space Reservations on the My Reservations page and click Cancel.
How do I book space for an outside group?
Space reservations for external organizations need to be coordinated through University Events. You can email them at email@example.com or call them at (401) 863-3100.