Brown defines its mission, in part, as "educating and preparing students to discharge the offices of life with usefulness and reputation." This does not happen only in a classroom and through formal coursework, but also through employment, volunteerism, scholarly awards, and student leadership opportunities.
Due to the federal and state regulations regarding whether or not a student opportunity creates an employee/employer relationship between the University and the student, it is critical that student opportunities are classified into categories that enable us to ensure that Brown is in compliance. A student who is considered an employee of the University is entitled to hourly wages, while a student who is given the opportunity to participate in activities that further their own learning and development may be unpaid, or may be provided with a stipend.
- Performance of services to the benefit of the employing department and devoted to carrying out the duties and responsibilities of the department. The work is necessary to conduct department objectives and the University is the primary beneficiary of the work, which creates an employer/employee relationship. This category should be considered the "default" option for any kind of student work.
- Expectation of the University is that the employment is not to exceed 10-12 hours a week during the academic year. If the student works more than 40 hours in one week, overtime is applied. Hourly rate must meet university minimum wage standards.
- Teaching Assistant, Research Assistant, Reception Attendant, Office Assistant, Lifeguard, Student Caller with the Annual Fund, Dining Services worker, Course Grader, Lab Technician/Aid, Course Assistant, Computer Lab Monitor.
Method of Payment:
Hours must be reported weekly through Workday Time Tracker. Students must be paid for actual hours worked each pay period including overtime when applicable (exceeding 40 hours in a Sunday through Saturday work week).
- Compensation Plan: Brown Student Hourly Plan, Biweekly Payroll
- I-9 is required
- Student Receives W-2
- Earnings are taxable
- For additional details, please consult the Employer Handbook and the Workday Job Aids
Note: Short duration assignments (e.g. playing piano at commencement) must follow the same procedure as all other student employees.