Timesheets: Submitting and Approving Time
Students are responsible for submitting accurate time worked on a weekly basis via Time Tracking in Workday. Supervisors and/or Department Timekeepers are responsible for reviewing and approving time each week to ensure student workers are paid for hours worked.
- Direct Deposit
Sign up to have your future paychecks automatically deposited to your bank account.
The Immigration Reform and Control Act of 1986 requires all employers to verify the employment authorization and identity of each person hired on or before the first day of employment. The student must visit University Human Resources in person to complete sections 1 and 2 of the I-9 form. The student must bring with them the original appropriate documentation (i.e. passport, birth certificate, etc), as required by federal law.
It is your responsibility to Submit W-4 (Federal Income Tax Withholding) * information within the Payroll system known as WORKDAY – Go to “All About Me” then “Pay” then “Withholding Elections”. This information instructs the University of your desired tax withholding status. For those students who do not submit W-4 information, the maximum withholding status will be applied. For advice on withholding status, please consult a family member or a tax advisor. University representatives are prohibited from providing students advice on tax issues. Both Federal Work-Study and Non-Federal Work-Study earnings are considered taxable. Note: International Students must consult the Office of International Student & Scholar Services (OISSS) for tax treaty information.
* Visit the Payroll Office to complete your Rhode Island W-4 Form.