Filing a Student Conduct Complaint

Filing a Complaint

Members of the University community may file written complaints and reports of information that allege violations of the Code of Student Conduct with the Office of Student Life.

  • Complaints may be submitted online.

  • The complaint needs to include, in writing, the name(s) of all witnesses or others who may have information concerning the alleged offense(s). 

When a complaint or report of information is filed more than sixty (60) days after the alleged incident, the Dean of Students will determine whether circumstances support a late filing of charges. 

What Happens to a Complaint

The Dean of Students or his/her designee(s) review the complaint and determine whether the complaint, if substantiated, would constitute a violation of the Code of Student Conduct. 

Preliminary Review. Some incidents are not clearly defined when the Office of Student Conduct & Community Standards receives initial reports. For such cases, a Preliminary Review may be conducted to gather more information. This may include meeting with involved parties or witnesses and requesting statements and/or documents that will help determine whether charges, a formal investigation, or no actions are warranted.

Investigation. A formal investigation is utilized when the Office of Student Conduct & Community Standards receives allegations that, if substantiated, could warrant a student’s (or organization’s) separation from the University. The investigation, which includes interviews with the parties and relevant witnesses and a collection of all relevant documents and other evidence, will culminate in a comprehensive investigation report that will be reviewed by the Dean of Students. If the complaint is not complex in nature, it may be investigated by collecting statements and documents from complainant(s), respondent(s), and any relevant witnesses before a summary and packet of information are provided to the Dean of Students for review. After review, the Dean of Students will determine whether there is a basis to file charges against a student (or organization) and at what level, if any, the matter should be resolved.

The possible resolution recommendations from the Dean of Students are as follows:

  1. Disciplinary, Higher Level. Matters that may result in a sanction of suspension or above will be resolved through an Administrative Hearing or a Student Conduct Board Hearing.
  2. Disciplinary, Lower Level. Matters that will not result in a sanction of suspension or above may be referred to Letter Adjudication, a Dean’s Hearing, or a Student Organization Hearing.
  3. Non-disciplinary Actions/Referrals.  If it is determined that a hearing is not necessary, the matter may be addressed with a warning letter or a dean’s conference or may be referred to mediation, counseling, alcohol/drug education, or other referrals as appropriate.
  4. No Action. If there is no basis to file charges and no follow up is warranted, the Dean of Students may recommend that the Office of Student Conduct & Community Standards close the case and take no action.
  5. Withdrawing Charges.  The Dean of Students has the authority to withdraw charges once they have been made.