To participate in Commencement, eligible undergraduate students need to take several steps:
1. Multiple Concentrators: Notify the Registrar’s office which ceremony you will be attending by Monday, February 29th, at 5 pm. This only applies to graduates who have more than one concentration and individuals in interdepartmental concentrations.
The Registrar’s Office contacts multiple concentrators via campus mail in early February to indicate where their diploma will be routed. Students must attend that specific Diploma Ceremony. Students who would like to make any changes and attend a different ceremony associated with one of their other concentrations must notify the Registrar’s Office by February 29th, 2016. No changes will be made after this date.
2. Check the Commencement website for weekend details
Graduating Seniors are encouraged to check the Commencement website for details pertaining to the schedule of events, procession, guest seating, special needs accomodations and other items related to the weekend overall. Seniors can also look at a presentation that gives a full overview of the weekend.
3. Submit Diploma Information via Bannerweb by April 1st
This required step allows you to do two things:
- Change the way your name will appear on your diploma if you would like it to be different than how it appears on your transcript on Banner Self Service;
- To provide a summer mailing address if you are not planning to attend Commencement or your diploma needs to be re-issued post Commencement (i.e. concentration honors/magna)
Log into the Secure Student Records menu in Bannerweb to provide this information.
NOTE: This is a required step for undergraduates.
4. Pick up your academic regalia
You must wear regalia appropriate for your degree to participate in Baccalaureate, the procession, and ceremonies. There are no exceptions to this rule. You can purchase your academic regalia at the Brown Bookstore beginning May 1st, 2016. No pre-order is needed.
5. Make arrangements for your guests with special needs by Friday, May 1, 2016
Request accommodations for guests with special needs who will be attending Commencement weekend with as much advance notice as possible. An online form should be submitted for handicapped parking passes and drop off passes by May 1st, 2016. Handicapped parking passes are first come, first serve and only a limited number are available. Drop off passes for the Sunday events are often more useful and can be requested in advance or obtained onsite at the Commencement Welcome Desk in the Stephen Robert '62 Campus Center starting on Friday, May 27, 2016.
If your guests have additional disability related needs, please contact Student and Employee Accessibility Services (SEAS) at 401-863-9588. Requests for interpreting or wheelchair access for departmental programs, forums or other events should be made with as much notice as possible but no later than May 1st, 2016. After this date, SEAS will continue process requests, but cannot guarantee accommodations can be made.
6. Attend Baccalaureate on Saturday, May 28, 2016 (optional).
Baccalaureate is an optional event for undergraduate students, but members of the graduating class are encouraged to attend. Line up for the procession begins at 1:30 PM on Waterman Street in front of the Stephen Robert ’62 Campus Center. Encourage your family and guests to find comfortable seating on the Main Green to view the procession and ceremony. Guests are not permitted on the grounds of the First Baptist Church.
7. Line up for the Procession on Sunday, May 29, 2016, promptly at 9:30 AM.
Line up for procession no later than 9:30 am on Sunday, May 29, 2016. Encourage your family and guests to find comfortable seating on the Main Green for the College and University ceremonies which immediately follow the procession.
8. Attend your Diploma Ceremony on Sunday, May 29, 2016
Check for the location of your Diploma Ceremony online. All Diploma Ceremonies are held after the University Ceremony concludes.
Other Important Information:
Collegiate Video's Commencement programs have been an institution with Brown graduates for over 20 years. Families can choose between professionally edited videos on DVD, Blu-ray discs, or, for the first time, USB Flash Drive which contains a high definition file for archiving to personal computers or uploading to cloud accounts. The cost of any format is $70 plus $7 shipping and handling. Visit the Collegiate Video website to to learn more about the contents of their unique programs or call them at (802) 365-4414 for more information.