GELT Information for Faculty

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Eligibility
Applicants must:

  • Be salaried members of the Brown faculty. All regular members of the Brown faculty are eligible. Non-regular faculty members must be paid by Brown (i.e., not an independent contractor) and must have an appointment term that extends through the expected semester of course travel. 
  • Have experience with teaching or conducting research in the proposed host country.
  • Demonstrate established relationships with colleagues at a university, cultural/historical organization, NGO, for-profit, or government entity in the proposed host country.
  • Adhere to Brown's Travel Warning Policy.

Preference will be given to faculty who have experience leading an education abroad course and to faculty who are able to communicate in the language of the host country.

Repeat GELT Applications: Unsuccessful applicants are welcome to re-apply during any cycle. Applicants who have already received GELT Phase II funding cannot re-apply in the year immediately following their GELT course implementation, but may do so after one year has passed. Priority may be given to first-time applicants.


Application Process

Applications for Phase I and Phase II will open in UFunds in mid-December. Please select the appropriate phase before beginning your application. Note: Applicants who are interested in offering a destination course during Wintersession must apply via the Wintersession application in UFunds.

Phase I - Curriculum Development
This option is best for faculty who need time and resources to fully develop the international component of the course. Important: Recipients of a Phase I grant must commit to applying for a Phase II grant in the following year. Phase I recipients from the current application cycle will apply for Phase II funding in Spring 2018 to offer the course during AY 2018-2019.

Application Deadline: 11:45 p.m. on February 24, 2017 
Selection Decision Date: March 24, 2017

Phase II - Course Implementation
This option is best for faculty who have developed a strong international component and want to offer the course during Fall 2017, Wintersession 2018, or Spring 2018. Applicants may apply directly to Phase II if Phase I funding and development is not needed. 

Application Deadline: 11:45 p.m. on February 24, 2017 
Selection Decision Date: April 7, 2017


Application Components

 
  • Syllabus
  • Travel Component Rationale (1-2 pages)
  • Statement of Experience in Country (1 page)
  • Sample Itinerary
  • Budget
  • Letter(s) of Support (Department Chair)
  • Phase II Only: Student Application Process + Host Country Letter


 Sample Application Documents

Note: More guidance will be provided within UFunds regarding what the proposal and budget should include. These samples are intended merely as a reference.


Payment of Grant Funds

Phase I funds will be transferred to the faculty member’s academic department.

Phase II funds will be transferred to the faculty member’s academic department during the semester immediately preceding the course implementation. Faculty are required to adhere to the post-selection requirements listed below as a condition of their course funding. Faculty and participating students with on-site expenses can request a travel advance before departure.  


Overview of Faculty Responsibilities

  • Develop an application process for undergraduate students.
  • Design itinerary.
  • Make travel arrangements.
  • Assist students with their visa applications, when required.
  • Ensure the travel component fits the course learning objectives.
  • Schedule a pre-departure health and safety orientation and lead an on-site orientation.
  • Prepare and, if necessary, implement an emergency action plan.
  • Support students with both academic and personal needs for the duration of the program.

 
Phase II Post-Selection Requirements

  • Submit the syllabus to the course proposal system with an instructor override required and a cap of 12 undergraduate students.
  • Upload the near-final syllabus to courses.brown.edu for student access via Courses@Brown
  • Determine an application process for interested students. Following selection, send the list of student names to the Manager of Curricular Programs.
  • Make travel arrangements through FCm (preferred agency). Note: The DOC does not assist with travel arrangements or with visa applications.
  • Complete a Health and Safety Orientation with the Manager of Curricular Programs.
  • Along with the Manager of Curricular Programs, provide a Pre-Departure Orientation for students.
  • Submit signed travel waivers to the Manager of Curricular Programs.
  • Enroll students in the international health insurance plan, HTH, and with the travel assistance company, International SOS.
  • Ensure students are enrolled in Sojourn Abroad.


Phase II Post-Trip Requirements

  • Complete a report of the GELT course.
  • Submit a budget summary.


Contact Information

For questions not addressed on the website, please contact GELT@brown.edu or the Senior Associate Dean for the Curriculum.