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Admitted Students Guide: The University Bill

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Bursar's Office

Office: South Street Landing, 3rd floor
Annex: Page-Robinson Hall, 2nd floor, 69 Brown Street
(401) 863-2484
[email protected]

Billing and Payment Information
The University Bursar is responsible for handling all billing questions. For information, deadlines, or forms related to tuition, billing, payment plans and refund policies, refer the Bursar’s website.

Billing Credits
Actual credits, authorized financial aid and memo items on the student account reduce the balance due. Any Brown funding administered by the Graduate School and intended to reduce tuition/fee costs will appear as authorized credits on the student account statement. Authorized credits are disbursed to the students account when classes begin.

Any authorized financial aid received from a source other than the Graduate School, which has been verified to be forthcoming, is also posted as an authorized credit in advance of payment. This form of credit disburses to the student’s account when classes begin. Authorized credits include Federal Direct Stafford and PLUS loans. Until the student has completed all loan requirements, such as entrance counseling and completion of promissory notes, the authorized credit will not be disbursed into the student’s account. Since the time to obtain a loan approval varies with the type of loan, students are encouraged to apply for loans well in advance of student billing due dates. Loan applications submitted after the semester payment due date will not result in the waiver of late payment charges.

Memo items do not disburse to a student’s account until the student takes action to expedite payment, or resolve the issue delaying payment. Approved private student loans and installment payment plan commitments will appear as memo credits on the student’s account.

Outside scholarships known to the Office of Financial Aid can be posted as a memo credit on the student account, in advance of payment. Students should contact Financial Aid Office at [email protected] to report the resource so it can be properly posted as a memo credit on the bill. Students who require an invoice to a sponsor for payment of their tuition and fees should contact the Bursar’s Office for information and instructions.

The Student Account Statement
Students are billed on a semester basis (with Health Insurance Fees billed in semester I). The student account itemizes all charges and/or credits submitted by University departments.

Electronic billing (E-Bill) is Brown University’s official method of billing. No paper statement will be sent. The student account statement for the fall semester is produced in late June and payment is due August 1.  The statement for the spring semester is produced in mid-November and payment is due January 1.

A link to the E-Bill and Payment website, will be sent to the student’s Brown email address when the semester billing statement is produced. This website allows students to:

  • View/print statements and account activity
  • Save the statement as a pdf document and email it to others
  • Make a payment via a U.S. personal checking or saving account
  • Enroll in an Installment Payment Plan
  • Set up authorized users to view and make payments on your account
  • Add an alternative email address where notices will be sent
  • Add your electronic refund banking information
  • View/print a 1098T Education Tax Credit Benefit form
  • Add a mobile phone number where text messages are sent when a new statement is available