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International Travel Fund Reimbursement Process

Within 30 days of return from travel, the applicant should submit the following documents to their home program’s administrator for electronic processing of conference or research travel reimbursements (travel expense reports): 

  1. Proof of conference presentation (letter of invitation to present or program from the conference with the student’s names and presentation title), or research summary for research travel (one-page summary of research outcomes)
  2. Travel receipts: all receipts should show proof of payment. Paper receipts must be attached to an 8 1/2 X 11 sheet of blank paper to facilitate processing into Workday. Per diem meals are allowed for reimbursement.
  3. Itineraries from the airline and credit card statements are not sufficient; be sure to print the payment receipts before exiting the airline website.
  4. A copy of the DGS Approval Form (if applicable).
  5. Completed travel reimbursement should be submitted no later than 30 days after completion of travel; those submitted after 45 days will not be reimbursed.
  6. Note: International receipts must include currency converter printouts showing the conversion to USD on the date of the transaction.

If you have questions about the process, please email graduate-travel@brown.edu.