October 24, 2017
Dear Graduate Students,
As Brown prepares for the launch of the new [email protected], I am writing to encourage you to read the new email digest. [email protected] replaces Morning Mail and has additional features — you will receive information that you traditionally have received from the Graduate School, as well as the Office of the President, Office of the Provost, the Vice President for Campus Life and other offices that now come to you in separate emails.
We encourage you to read [email protected] to avoid missing important communications.
Messages marked “priority” at the very top of this new daily email digest will allow you to quickly identify important information. The new format allows you to open the email, quickly look at the top for articles marked “priority” for some of the more targeted messages, and then choose to read the remainder of the digest.
[email protected] contains the following types of “priority” messages:
- programs and new initiatives benefiting graduate students;
- fellowships announcements and grant workshops;
- campus events;
- changes in transportation and other University operations;
- University leadership appointments and other administrative changes;
- other information relevant to graduate students; and
- important all-campus announcements from the University leadership.
As this digest replaces Morning Mail, [email protected] is now the place where other announcements and events also will appear. The overall goal is to make it easier for staff and other members of the campus community to access information in one place.
The [email protected] email does not take the place of emails targeted to specific groups of graduate students. You will continue to receive email from the listservs to which you subscribe.
If you have not had an opportunity to do so, please read the email below sent last week by the Office of University Communications, Computing and Information Services and President Paxson’s Chief Digital Adviser, all of whom have been collaborating to bring this new approach to campus communications. Please direct questions to those offices, or email [email protected].
Andrew G. Campbell
Dean of the Graduate School
Begin forwarded message:
From: "Cliatt, Cass" <[email protected]>
Subject: New approach to important campus information
Date: October 18, 2017 at 12:45:32 PM EDT
To: [email protected]
Cc: Ravi Pendse <[email protected]>, Ciaran Bossom <[email protected]>
Dear Members of the Brown Community,
We’re excited to share that, beginning Oct. 25, many of the important messages that students, faculty and staff currently receive via email will instead appear in a new daily email digest of campus community news and information called [email protected]
This includes messages from the Office of the President, Office of the Provost, Dean of the College, the Graduate School, Campus Life, the Registrar and other University offices that send communications that need to reach large segments of the Brown community. You can expect to rely on [email protected] as the primary source of information on such topics as important deadlines, funding and fellowship opportunities, budget information, new initiatives, compliance and policy guidance, and other areas relating to academic and campus life, as well as University operations.
[email protected] also replaces Morning Mail as a daily digest for announcements and events around the campus community. Information will be submitted through an updated online form and segmented to reach 18 specific audiences, as is the case currently with Morning Mail.
The immediate goals of [email protected] are responsive to three common concerns that arose from surveys and conversations with students, faculty and staff:
- Begin to reduce the large number of emails that students, faculty and staff receive daily.
- Make it easier to find important, high-priority information that is essential to the work of a student, faculty or staff member.
- Introduce structure to the volume of information community members receive to make it easier to scan and digest.
Brown is aligning with best practices in higher education by moving toward this more unified approach to campus communications.
The future vision for [email protected] is to create a daily digest that allows greater personalization and choice for the information you feel is most useful for you. To build it, Brown is taking a phased approach that allows the entire campus community to help shape it. The 1st Release of [email protected] contains an initial set of features, while subsequent releases will add further improvements informed by campus feedback.
We hope the entire campus will enjoy the benefits of the daily digest and contribute to testing and building a campus communications tool that is right for Brown.
Cass Cliatt, Vice President for Communications
Ravi Pendse, Vice President for Computing & Information Services and CIO
Ciaran Bossom, Chief Digital Adviser