Faculty Appointments and Other Resources

Academic Tracks

  • (Research)
    • Instructor (Research) (appointment limited to one 2-year term)
    • Assistant Professor (Research) (appointment for indefinitely renewable 3-year terms)
    • Associate Professor (Research)
    • Professor (Research)
  • Teaching Scholar Track
    • Associate Professor, Teaching Scholar Track
    • Professor, Teaching Scholar Track
  • Research Scholar Track
    • Associate Professor, Research Scholar Track
    • Professor, Research Scholar Track

Clinical Tracks

  • Clinical
    • Clinical Instructor
    • Clinical Assistant Professor
    • Clinical Associate Professor
    • Clinical Professor
  • Clinician Educator
    • Instructor, Clinician Educator
    • Assistant Professor, Clinician Educator
    • Associate Professor, Clinician Educator
    • Professor, Clinician Educator

BioMed Faculty Rank & Tracks Info

Important Faculty Rank and Track Notes

  • ALL faculty appointments have an end date of June 30 of the appropriate year. Promotions always begin on July 1.
  • "Junior level" refers to Instructor and Assistant Professor levels. "Senior level" refers to Associate or Professor level.
  • In all tracks, Assistant level appointments are for 3-year terms. Associate and Professor level appointments are for 5-year terms.
  • Appointment as Instructor (not Clinical or (Research)) is limited to two 2-year terms.
  • Appointment at the full-time academic Assistant Professor level (not Clinical and not (Research)) is limited to three 3-year terms.
  • Junior level full-time academic faculty (who are not (Research)) do not need to declare a track until the beginning of their third term at Assistant Professor level.

Adjunct Faculty

Adjunct faculty appointments and reappointments in DPHB must meet the following criteria. This policy was adopted in September 2016.

The Department of Psychiatry and Human Behavior (DPHB) does not offer Adjunct appointments, except under special circumstances. The most common exception will be for researchers for whom a Brown adjunct academic appointment is necessary to conduct research at Brown. For example, the adjunct candidate has a grant, as a PI, administered by Brown University or an affiliated hospital. Special permission may also be granted for adjunct candidates who have an ongoing, regular, and major teaching role in one of the DPHB training programs or who perform a service that is unique and valuable to the department.

Any exceptions to this rule will be determined by the majority vote of the departmental Academic Faculty Appointments, Reappointments and Promotions Committee. 

 

Academic Pre-select Appointments

Junior level:

  • Discuss appointment with service chief. 
  • Appointments can start on the 1st of any month. 
  • Consult faculty ranks & tracks criteria (linked below) and DPHB-specific guidelines (attached below).
  • Most pre-select academic faculty appointments must be pre-approved by the Dean's office. Please let the Manager, Academic Affairs know as soon as you are thinking of requesting a pre-select academic faculty appointment.
  • Once the required materials are submitted, the appointment will be included on the agenda for the next DPHB Academic Faculty Committee meeting (four times a year, usually September, November, March and May). 
  • If approved by the DPHB committee, it will be forwarded to Brown BioMed for processing and official Dean’s approval. 
  • From Committee meeting to Dean’s approval usually takes a few weeks. 

Materials required for junior level full time academic pre-select faculty appointment:

  • Updated CV in Brown format
  • Service Chief letter of justification (explaining how the candidate is uniquely qualified, i.e. justification for why no search took place)
  • 3 letters of support (can be from Brown faculty or outside Brown)
  • Job Description, with percentage of protected time for scholarly activity
  • FPA with CEO signature  (listed under Searches as "Faculty Position Authorization - Clinical Departments")
  • Item #8 (ONLY Item #8) of Compliance Report (listed under Searches)
  • Hospital Support Letter (the Manager, Academic Affairs will request this from the hospital directly)

Senior level:

Must go through CMFA process (similar to promotions).

  • Discuss appointment with service chief. 
  • Appointments can start on the 1st of any month. 
  • Once the required materials are submitted, the appointment will be included on the agenda for the next DPHB Academic  Faculty Committee meeting (four times a year,, usually September, November, March and May). 
  • Once initially approved by the Committee, referee letters will be solicited. 
  • Once the required 8 referee letters are received, the senior-level appointment will be included on the agenda for the next DPHB Academic Faculty Committee meeting. 
  • If the referee letters are approved, the senior-level appointment dossier will be forwarded to Brown BioMed for the appropriately scheduled CMFA meeting (a slot at a CMFA meeting has been reserved in advance). 
  • If CMFA approves the senior-level appointment, the appointee will be notified by the DPHB Chair. 

Materials required to begin process for preselect senior-level academic faculty appointment:

  • Updated CV in Brown format
  • Service Chief letter of justification (explaining how the candidate is uniquely qualified, i.e. justification for why no search took place)
  • 3 letters of support (can be from Brown faculty or outside Brown)
  • Job Description, with percentage of protected time for scholarly activity
  • FPA with CEO signature
  • Item #8 (ONLY Item #8) of Compliance Report   
  • Hospital Support Letter (this comes from Hospital CEO office)

Full time Academic Appointment from a Search

The DPHB processes for closing a search & appointing a candidate is the same as for pre-select (submit materials to Holly Wilker, will be on agenda for next DPHB committee meeting, then if approved, forwarded to Brown BioMed)

Junior-level clinical faculty appointment information --

  • Interested clinician with a teaching role should discuss possible DPHB faculty appointment with service chief and/or training director. 
  • Contact Holly Wilker, Manager of Academic Affairs ([email protected], 455-6432) with questions, for requirements, due dates, etc.
  • For Clinical track, must have 100 hours of teaching within the Brown system per year.
  • For Clinician Educator track, must have 200 hours of teaching within the Brown system per year.
  • Appointments can start on the 1st of any month. 
  • Clinical Instructor appointment are for two-year terms. Those appointed at Clinical Instructor will be evaluated for "promotion" to Assistant level after one year. 
  • Assistant level clinical faculty appointments are for three-year terms.
  • Once the required materials are submitted, the appointment will be included on the agenda for the next DPHB Clinical Faculty Committee meeting (four times a year, usually September, November, March and May). 
  • If approved by the DPHB committee, it will be forwarded to Brown BioMed for processing and official Dean’s approval. 
  • From Committee meeting to Dean’s approval usually takes a few weeks. 
  • See Clinical Appointments Process document below for more details.

CLINICAL APPOINTMENTS PROCESS DOCUMENT

 

Materials required for Clinical Instructor faculty appointment:

  • Letter from the candidate briefly addressing his/her current & future teaching role, # of teaching hours, and the availability of teaching evaluations. Addressed to Steve Rasmussen, MD, Chair.
  • Updated CV in Brown format
  • Service Chief memo of nomination (service chief should ensure a teaching role exists). Service chief can also use this Google form

Materials required for Assistant Professor clinical faculty, junior level promotion (or appointment, with exception):

  • Letter from the candidate briefly addressing his/her current and future teaching role, # of teaching hours, and the availability of teaching evaluations. Addressed to Steve Rasmussen, MD, Chair.
  • Updated CV in Brown format
  • Service Chief memo of nomination (service chief should ensure a teaching role exists). Service chief can also use this Google form
  • One additional letter of support from a DPHB faculty member
  • Evidence of participation in one teaching development activity (must be activity presented by DPHB or Alpert Medical School's Program in Educational Faculty Development office)
  • Copies of teaching evaluations (DPHB requests that candidates have one year of documented teaching within the Brown system.)

For senior-level clinical faculty appointment:

Must go through CMFA process (similar to promotions).

  • Discuss possible appointment with service chief and/or training director. 
  • For Clinical track, must have 100 hours of teaching within the Brown system per year.
  • For Clinician Educator track, must have 200 hours of teaching within the Brown system per year
  • Appointments can start on the 1st of any month. 
  • Once the required materials are submitted, the appointment will be included on the agenda for the next DPHB Clinical Faculty Committee meeting (four times a year, usually September, November, March and May). 
  • Once initially approved by the Committee, referee letters will be solicited. 
  • Once the required 5 referee letters are received, the senior-level appointment will be included on the agenda for the next DPHB Clinical Faculty Committee meeting. 
  • When/if the referee letters are approved, the senior level appointment dossier will be forwarded to Brown BioMed for the appropriately scheduled CMFA meeting (a slot at a CMFA meeting has been reserved in advance). 
  • The appointee will be notified of the CFMA decision by the DPHB Chair. 

Materials required to begin process for senior-level clinical faculty appointment:

  • Updated CV in Brown format
  • Service Chief letter of nomination
  • Copies of teaching evaluations

Useful resources:
Brown BioMed Info

Brown BioMed Faculty Ranks & Tracks Info

The general process for faculty reappointment is the same for Clinical and Academic tracks. 

Faculty members will be notified by Manager, Academic Affairs when their reappointment materials are due. 

  • For clinical faculty, you are notified in July or August of the year before your term ends. 
  • For academic faculty, you are notified the summer before your term ends.

When you are notified, you will be asked to submit:

  • Updated CV in Brown format
  • A brief letter indicating your interest in reappointment that outlines your teaching and/or research activities over the past few years (since your last appointment term began).
  • Service chief letter supporting your reappointment
  • Copies of teaching evaluations or teaching evaluation summary (if appropriate)
  • For clinical faculty only, evidence of participation in one teaching development activity in the past term of appointment is required (must be activity presented by DPHB or Alpert Medical School's Program in Educational Faculty Development office).

Once the required reappointment materials are submitted, your reappointment will be included on the agenda for the next appropriate DPHB faculty committee meeting. If approved, it will then be sent to the BioMed Faculty Affairs office for processing and Dean’s approval. The reappointment candidate will then receive an official letter from the Dean indicating approval.

If your reappointment is NOT approved, you will be notified in advance, either via letter or by discussion with service chief or training director.

Annual and Midterm reviews are requested ONLY of academic faculty.

  • Annual reviews for junior (Instructor and Assistant Professor level) academic faculty are requested every year. 
  • Reviews for senior level (Associate & full Professor level) academic faculty are requested at the “mid-term” point of their term of appointment (typically 2 years into the 5 year term). 
  • These reviews are requested by the Manager of Academic Affairs. 
  • The request for reviews is sent to the DPHB service chiefs, with a list of those faculty members for whom they are responsible. 
  • The reviews/evaluation forms are then filled out by the service chief & faculty member, along with participation from the mentor, and then submitted back to the Department. 
  • The DPHB Academic Faculty Appointments, Reappointments & Promotions Committee then discusses the reviews and offers feedback in written format as to whether or not the faculty member is “on track” for promotion and performing productively. 
  • That feedback is then sent back to the mentor and/or service chief for communication with the faculty member.

Download the Brown CV format

TIPS --

It is imperative that you ensure your CV is updated and error-free. This is your responsibility as a faculty member.

  • Double-check your faculty title on your CV to ensure it is accurate.  
  • CVs must be submitted in Brown format. Please note there is some flexibility with the Brown CV format. As long as all the required information is included, you can create more specific categories, add more information, etc. to make it suit your needs.
  • Make sure the date is in the upper right-hand corner of the first page. 
  • In the Grants section, make sure to include ALL the required information, including grant type, total cost, role, dates, etc.
  • Items in each section of the CV should be listed in chronological order (oldest to newest).
  • In the Invited Presentation section, please break out into separate sub-headings of Regional, National and International Presentations.
  • Additional guidelines for a promotion CV here (CMFA CV guidelines).