Annual Reviews

Annual Review (Tenure and Non-Tenure Tracks)

The following process is completed for all faculty with primary appointments in Departments in the School of Public Health, regardless of track or rank.

Mid-January:  The Faculty Activity Report is opened, and faculty are asked to submit information about their teaching, research, and service in the prior chronological year.  Faculty may also be asked by their Chairs and/or Center Directors to provide a narrative report to them for review along with a CV.

February – March:  Reviews at the Center and Departmental levels are completed by a committee of senior faculty or the full department of senior faculty.  Reviews are provided to faculty and individual meetings are conducted with Chairs (for Tenure track) or Center Directors (for Non-tenure track).  This process should be completed by March 31.

April:  Review ratings and merit pool allocations are entered by Chairs or their designee into the online merit tool.  Chairs should bring equity concerns to the Associate Dean at this time.  This process should be completed by April 30.

May:  Reviews and merit ratings are reviewed by the Associate Dean for Faculty Affairs and discussed as necessary with Chairs and Directors.  The Dean then applies adjustments.

June: Merit statements with annual salaries for the next fiscal year are delivered through Workday.

Untenured Tenure Track Faculty (Assistant Professors) Annual Reviews

Each year, untenured tenure-track (Assistant Professors) faculty are reviewed about their progress in the prior academic year.  This process should begin in June.  Faculty should provide their chairs with an updated CV and other relevant materials, including a statement describing their scholarship, teaching, and service activities. Publications, manuscripts, teaching materials, and other scholarly materials may also be submitted. While the due date for these materials will be determined by the department chair or center director, the department must have these in hand in time to complete and submit a draft review to this office by October 30. Department chairs should submit the draft and final reviews to the Associate Dean for Faculty Affairs.  After the annual review has been vetted by this office, it should be transmitted to the faculty member by the department chair by mid-November.

For more information regarding the annual review process for tenure track faculty, refer to the Handbook of Academic Administration, Chapter 9-Annual Reviews.   Further information can be found on the Dean of Faculty's website.

Tenure-track faculty members requiring reviews:

  • Tenure-track associate professors without tenure and tenure-track assistant professors should be reviewed annually.
  • Faculty members in their first year at Brown need not be reviewed during the current cycle. However, chairs/directors should meet with untenured (Assistant Professor) faculty members at the end of their first year, to talk about progress and to provide informal advice in advance of the forthcoming annual review.
  • In years that the untenured (Assistant Professor) faculty member is to be considered for reappointment, promotion, or tenure, that review may serve as a substitute for the annual review. To request this, the untenured (Assistant Professor) faculty member should write to the Associate Dean for Faculty Affairs (sphfa@brown.edu) and copy the department chair or center director by September 15. When the reappointment, promotion, or tenure case is complete, the chair should prepare a modified version of the review that can be shared with the faculty member.

The process:

  • The department(s) should ensure that faculty under review have been provided with the standards and criteria document for reappointment, promotion, and tenure.  In cases of joint appointments, the units should coordinate the review process.  
  • The annual review of untenured tenure track (Assistant Professor) faculty members will be conducted at a duly called meeting of the tenured faculty of the department. The tenured faculty will review the candidate's CV, statement, and all appropriate materials, such as teaching evaluations, class observations by peers, etc. The written review should present a description of the tenured faculty's assessment of the untenured (Assistant Profess0r) faculty member's performance.
  • The draft of the review should be provided to the Faculty Affairs office. The Associate Dean will return the draft to the chair.
  • The chair of the department will meet with the faculty member under review and present the final written review.  A copy of this written evaluation will be given to the untenured (Assistant Professor) faculty member and will be kept on file in the department and in this office.
  • The untenured (Assistant Professor) faculty member will be asked to sign a confirmation of receipt to verify that he/she received and read a copy of the annual review and discussed the annual review with the department chair. This statement will also confirm that the faculty member under review is familiar with the department's standards and criteria for reappointment and promotion.
  • The untenured (Assistant Professor) faculty member may submit a written response to the annual review.  This response will be kept on file with the annual review itself and will be submitted with the dossier at the time of reappointment, promotion, or tenure review.
  • The final draft, confirmation of receipt, and written response (if any) from the candidate should be submitted by the department chair to this office by mid-November.