Postdocs

Postdoctoral Research Associates and Fellows are individuals in the preparatory or learning stages of their careers who are appointed to meet particular and defined needs of a project or program under the supervision of a regular faculty member.

Postdoc Appointments

Criteria

According to the Handbook of Academic Administration, Chapter 4, postdoc appointments must meet the following criteria:

  1. Be hired for at least 12 months

  2. Hold a PhD or equivalent degree

  3. Have fewer than 5 years postdoc experience

  4. Be paid through Brown University or external funding.

Postdoc Titles

Postdoctoral Research Associates are employees of the University: they receive a salary and all employee benefits for which they are eligible, and the grants which support them are assessed accordingly. Individuals are appointed to terms of one to three years, and may hold postdoctoral positions at Brown for a maximum of five years.

Postdoctoral Fellows are in residence to conduct research supported by fellowships; they are normally paid stipends. Most Postdoctoral Fellows are not Brown employees, but they may participate in a University health and dental plan. Individuals are appointed to terms of one to three years, and may hold postdoctoral positions at Brown for a maximum of five years.

Postdoc Search

Step Documents Required
Faculty Position Authorization (FPA) FPA
Search Plan Sample Search Plan
Advertisement Sample Advertisement
Recruitment Letter Sample Recruitment Letter
Interim Pool Report
  • To be submitted once the committee has agreed upon a short-list of candidates for invitation to campus.
  • Submit an Interim Pool Report form by attaching it to Interfolio in the "Internal Notes" section of your search. 
Interim Pool Report
Compliance Report
  • Once you have chosen your finalist you can submit the Hiring Report.
  • The Hiring Report should include the following: 
  • Compliance Report
  • Final ranking of candidates
  • Justification of rankings including reasons for excluding candidates deemed to be below the bar
  • Minutes from relevant faculty meetings
  • Additional letters that have arrived since the Interim Pool Report
Compliance Report
Offer Letter
  • After all steps in the hiring process are completed.
  • Financial details of offer letters must be approved by the Dean of the Faculty and the offer letter itself will be written by the Dean.

Closing the Search
  • After an offer has been accepted.
  • Add a closing date to your search in Interfolio, close the apply now page, close the position with the final candidate and finally change the status to "archive."

Postdoc Hire

Step Documents Required
Chair Letter

Faculty Position Authorization (FPA)
FPA
CV CV
Letters of Recommendation - 3

Minutes of the department meeting on the candidate along with the faculty vote.
Proof of PhD - Acceptable formats:
  • Documentation from authorized official of the degree-granting institution certifying all degree requirements have been met and that the thesis has been turned in (signed, dated, on letterhead)

  • Photocopy of doctoral diploma

  • Memo from graduate mentor or Department Chair attesting to completion of requirements and that the thesis has been turned in (signed, dated, on letterhead) 

  • Note: On first day of work, postdoc must provide either 1 or 2 if not provided when paperwork was processed.

Offer Letter
  • After all steps in the hiring process are completed.
  • Financial details of offer letters must be approved by the Dean of the Faculty and the offer letter itself will be written by the Dean.