Housing Accommodation Request Process
Due to the health and safety protocols, Residential Life housing cycles and processes are subject to change. If you have additional question related to requesting housing accommodations please reach out to [email protected]
There are three components of a housing accommodation request to submit in order to process your request.
1. Information and Release Form - Students will complete this form to begin the registration process with our office. You only need to complete this form once, if you already have, do not need to submit again.
2. Verification form and/or documentation - Have your medical/health care provider complete this form.We recommend you and your provider review Documentation Guidelines for guidance on helpful information to include in documentation.
3. Online Housing Accommodation Request Form - please complete this form to submit your official housing accommodation request.
Additional questions about this process please feel free to email us at [email protected]
Dates & Deadlines for Housing Accommodation
Housing requests must be renewed on a yearly basis by submitting a new Online Housing Accommodation Request form to SAS and providing updated documentation as needed.
Currently enrolled students: July 5th
First-year students entering Fall 2020: July 5th
Students entering mid-year (Spring 2021): December 15th, 2020
Transfers and readmitting students: July 5th - Fall Semester; December 15th - Spring Semester
Procedures for Applying For Housing Accommodations
In order for disability-related housing accommodation requests to be considered, students must first be registered with the Office of Student and Accessibility Services (SAS).
- Complete and submit an Information & Release Form. (send to [email protected])
- Submit an Online Housing Accommodation Request for which requires a brief written explanation of your particular disability and why it requires some form of specialized housing consideration.
- Fax, deliver, or mail all documentation (a physician’s letter or psychoeducational report or other) certifying the disability and reasons for needing specialized housing accommodations. In addition to documentation, it may be helpful to have your physician complete a Verification form Fax: 401-863-1444
- Be mindful of housing deadlines, which are posted on the SAS website.
- Applications not completed by housing deadlines will be accepted and considered, but there is no guarantee that late requests will be met before the semester begins. Completed applications include all forms and current documentation BEFORE the deadline.
- Please keep in mind that housing accommodations are only based on disability-related needs and are determined on a case-by-case basis. Housing accommodations are not meant to be a means to circumvent the general housing lottery process and are coordinated closely with Res. Life to make sure it's integrity is maintained as much as possible. Our first priority is to accommodate your disability-related needs, while through the collective efforts of departments, we do try our best to meet preferences. Please know our priority is to find housing that fits the need of the student.
- Once housing accommodations are approved, you will be notified by The Office of Residential Life via email of your placement.
Housing Accommodation Policies and Procedures
In compliance with Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Brown University students with documented disabilities may request special housing accommodations within the context of current housing policies.
First-year students are required to live in multiple-person rooms in traditional corridor-type residence halls; roommate selection is based on individual questionnaires distributed to all first-year students during the summer prior to their Fall admission. Transfer students are housed based on availability and are traditionally placed in multiple-person rooms. Residence halls are not air-conditioned. Accessible rooms and restrooms are available in a variety of residence halls throughout the campus. A limited number of accessible spaces are available so priority for these is given to students who need access. Visual alarms and bed shakers can be provided in any residence hall on the campus.
SAS will not have your room assignment information. SAS approves housing accommodations and The Office of Residential Life determines the placements and room assignments. If you have any questions about your room assignment, please reach out directly to Res Life. 401-863-3500 or [email protected]
Who Should Request Housing Accommodations?
Housing accommodations may be needed for students who have a disability need which significantly impacts their living environment. Students are responsible for reaching out to our office within the appropriate deadline cycles. Please make sure you contact SAS as soon as possible to ensure the most effective accommodations can be in place.
Requests are granted specifically for the individual with a disability, per Res. Life guidelines and it may not be possible to place large groups, assign other students to space they are not eligible for based on semester level, etc. The SAS process cannot inherently grant additional accommodations for anyone other than the student with a disability and Res. Life approval is always part of all placements.
All students approved for housing accommodations are eligible to participate in DEEP, the Disability Emergency Evacuation Program. The DEEP list is distributed to Public Safety and, in the event of an emergency, to the Fire Department.
SAS does not approve Off-Campus appeals/permission.
Off-Campus permission requests are a SEPARATE process through the Office of Residential Life.
If you have been denied permission for Off-Campus housing through the Residential Life process, and you have a medical or disability-based need, the next step is to register with SAS and request on-campus housing accommodations.
On-campus accommodations can meet most medical and disability-related needs.
Note: February 5th, 2020 the is the deadline for pre-lottery consideration for FALL 2020 housing accommodations. Applications not completed by housing deadlines will be accepted and considered, but there is no guarantee that late requests will be met before the semester begins. Completed applications include all forms and current documentation BEFORE the deadline. Those who apply after the February deadline will be considered for Summer Assignment at the end of the Summer.
All components (documentation and forms) of your request must be completed and submitted to our office before the February 5th deadline.
Any requests or components submitted after the deadline will be processed in the order it was received.
If you have applied to program housing and need accommodations, please indicate this on your Online Housing Accommodation Form. Housing Accommodation request Deadline is February 5th. Once program housing is assigned for a given year, it will not be possible for it to be re-assigned until the following academic year. It may be possible to designate additional program housing depending on the nature of the programs.
DEEP: Disability Emergency Evacuation Program Enrollment Information
Fire Alarm Building Evacuation Procedures for Students with Disabilities Participating in DEEP
Registering with DEEP will help Brown Public Safety to be aware that in the event of an emergency you may be unable to evacuate, and may still be in the building.
If you are in your residence hall room and are unable to evacuate:
- Call Public Safety (401-863-4111). Make sure they are aware you are still in the building. If there is no answer, leave a message about the alarm, telling them who you are, where you are, and that you need assistance. If the line is busy, proceed to step 2 and call 911.
- If you think no one is aware of your presence, don’t hesitate to call
the Fire Department (dial 9-1-1). Tell them:
- A fire alarm is sounding in your Brown residence hall
- That you have a disability and need assistance
- The name of your building and your room number
- If it is necessary for you to get out of the building, the fire personnel can carry you right from your room or bed. Be prepared to explain the quickest way to disengage any equipment to facilitate the evacuation and give any other necessary instructions. Evacuation will occur only if necessary.
Note: Public Safety will be provided the room numbers of students with disabilities registered with DEEP. The fire department will conduct the rescue or evacuation if necessary.
If you are in your own room and believe you can safely exit without using an elevator, feel your door before opening it.
- If the door is hot, do not open it. If possible, place a towel under the door and wait by the window so you will be spotted by anyone attempting to see if the room is occupied.
- Place a bright object in the window to attract attention but do NOT break the window.
- If you are able to safely leave, please make sure Brown Public Safety is aware that you are okay and out of the building.
- If the fire alarm is sounding, NEVER use the elevators, as they are not operational during fire alarm activations.
If you are not in your room and use a wheelchair or another mobility vehicle or device:
- If you cannot safely reach a ground floor and exit, go to the nearest outside stairwell. Stay on the landing, off to the side.
- As a last resort, go to the nearest interior stairwell.
- If a fire alarm is sounding, NEVER use the elevators.
- Establish a "buddy system" for your residence hall and each of your classes. Your "buddy" can assist you in evacuating quickly or notify emergency personnel of your location in the event that you cannot leave the building without additional assistance.
Notes On Outfitting of Residence Hall Rooms
Rooms are equipped with local smoke detectors---these are room specific and will not activate the system (building) fire alarm; the fire department will not be dispatched. A local smoke alarm consists of a high pitched squeal. If these alarms are accidentally triggered, open windows and fan smoke out of the room.
Local smoke detectors are equipped with a red or green light, which flashes to indicate that the battery is functioning. If the light is not flashing, the battery is dead. Please call Residential Life (401-863-3500)/Facilities Management (401-863-7800), and the battery will be replaced within 24 hours.