Housing Accommodations

FALL 2021

Frequently Asked Questions: FALL 2021

Upper-class pre-lottery deadline to request accommodations for housing: Friday, June 4th, 4:59pm EST (upper-class students includes: Transfers, Sophomores, Juniors and Seniors).

Upper-class students can still submit a housing accommodation late request and SAS will still review and process. However, the Office of Residential life cannot guarantee placements for late requests as it is dependent on the availability of space.

First-Year 2025 deadline to request accommodations for housing: Thursday, July 15th, 4:59pm EST

Request Accommodations for Housing

Due to this unprecedented year, housing accommodation cycles will vary from a traditional academic year. The Registration and housing accommodation request process will remain the same. See below for more information about deadlines and next steps. Due to the health and safety protocols, Residential Life housing cycles and processes are subject to change. If you have additional question related to requesting housing accommodations please reach out to [email protected] . Each academic year (or housing cycle), students must submit a request through the  online housing accommodation request form.

Who Should Request Housing Accommodations 

Students with a disability-related need experiencing functional limitation which significantly impacts access in their living environment. Students are responsible for reaching out to our office within the appropriate deadline cycles. Please make sure you contact SAS as soon as possible to ensure the most effective accommodations can be in place.

Requests are granted specifically for the individual with a disability. In reference to the Office of Residential Life guidelines, it is not possible to place large groups, assign other students to space they are not eligible for based on semester level, etc. The SAS process cannot inherently grant additional accommodations for anyone other than the student with a disability and the Office of Residential Life determines room assignments and placements.

How to Request Accommodations for Housing 

1. Information & Release Form - Complete this form to begin the registration process with our office.

2. Verification Form -  your provider will complete this form and email or fax it to us from their office. Documentation Guidelines: you and your health provider should review these guidelines together to provide our office with the information we use to assess for accommodations. EMAIL: [email protected] FAX: 401.863.1444.  

The documentation should be able to answer some general questions like:

  • What are the functional limitations of the disability?
  • How do the functional limitations impact the living environment?
  • What is the student unable to access or what is the barrier preventing the student from accessing their living environment?

3.  Online housing accommodation request form - This is to submit your official housing accommodation request, and also provides you an opportunity to share some information regarding your particular disability and how it impacts your living environment.

Helpful Information:

  • Each academic year or housing cycle all students must submit a request through the Online housing accommodation request form.  Similar to Residential Life's Intent form, we need to know if you require accommodations for the upcoming academic year.  There are many reasons why students may need accommodations one year and do not need them the next. Students could be taking leave, studying abroad, living off-campus, or the accommodation might have been for a temporary disability. Without this form, we will not be aware of your residential intentions or if you wish to include housing accommodations. This is why it is important to complete the online housing accommodation request form for each housing cycle or academic year.
  • Be mindful of housing deadlines, which are posted on the SAS website and located on the online housing accommodation request form.
  • Incomplete requests are unable to be processed.  Completed requests include all forms and current documentation BEFORE the deadline.
  • Please keep in mind that housing accommodations are only based on disability-related needs and are determined on a case-by-case basis. Housing accommodations are not meant to be a means to circumvent the general housing lottery process and are coordinated closely with the Office of Residential Life to make sure it's integrity is maintained as much as possible. Please know our priority is to find housing that fits the need of the student.
  • We approve the accommodations and then send the approved list of accommodations to Residential Life. We do not make any decisions on the student's housing assignments.


Housing Accommodation Policies and Procedures

In compliance with Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Brown University students with documented disabilities may request special housing accommodations within the context of current housing policies.

Room Assignments

SAS will not have your room assignment information. SAS approves housing accommodations and The Office of Residential Life determines the placements and room assignments. If you have any questions about your room assignment, please reach out directly to The Office of Residential Life 401-863-3500 or [email protected]

SAS does not have the authority to grant off-campus permission

Off-Campus permission requests  are a SEPARATE process through the Office of Residential Life.

If you have been denied permission for Off-Campus housing through a Residential Life process, and you have a medical or disability-based need, the next step is to register with SAS and request on-campus housing accommodations. On-campus accommodations can meet most medical and disability-related needs.

Program Housing

 If you have applied to program housing and need housing accommodations, please indicate this on your Online Housing Accommodation Form. Accommodation requests must be completed BEFORE your internal housing. Please check in with the Student Activity Office (SAO) for internal lottery dates of your program house. 

If you are exploring the option of the new residential experience at 450 Brook Street, please see more information about it on their website, or you can contact the Office of Residential Life at [email protected]. SAS cannot overide the application process. Residential Life will only be able to place you in the Wellness building if have applied and been accepted into this program. SAS does not oversee the Wellness housing program application process, please visit their website for more information.

DEEP: Disability Emergency Evacuation Program Enrollment Information

Fire Alarm Building Evacuation Procedures for Students with Disabilities Participating in DEEP

Registering with DEEP will help Brown Public Safety to be aware that in the event of an emergency you may be unable to evacuate, and may still be in the building.

DEEP Enrollment Form

If you are in your residence hall room and are unable to evacuate:

  1. Call Public Safety (401-863-4111). Make sure they are aware you are still in the building. If there is no answer, leave a message about the alarm, telling them who you are, where you are, and that you need assistance. If the line is busy, proceed to step 2 and call 911.
  2. If you think no one is aware of your presence, don’t hesitate to call
    the Fire Department (dial 9-1-1). Tell them:
    • A fire alarm is sounding in your Brown residence hall
    • That you have a disability and need assistance
    • The name of your building and your room number
  3. If it is necessary for you to get out of the building, the fire personnel can carry you right from your room or bed. Be prepared to explain the quickest way to disengage any equipment to facilitate the evacuation and give any other necessary instructions. Evacuation will occur only if necessary.

Note:  Public Safety will be provided the room numbers of students with disabilities registered with DEEP. The fire department will conduct the rescue or evacuation if necessary.

If you are in your own room and believe you can safely exit without using an elevator, feel your door before opening it.

  • If the door is hot, do not open it. If possible, place a towel under the door and wait by the window so you will be spotted by anyone attempting to see if the room is occupied.
  • Place a bright object in the window to attract attention but do NOT break the window.
  • If you are able to safely leave, please make sure Brown Public Safety is aware that you are okay and out of the building.
  • If the fire alarm is sounding, NEVER use the elevators, as they are not operational during fire alarm activations.

If you are not in your room and use a wheelchair or another mobility vehicle or device:

  • If you cannot safely reach a ground floor and exit, go to the nearest outside stairwell. Stay on the landing, off to the side.
  • As a last resort, go to the nearest interior stairwell.
  • If a fire alarm is sounding, NEVER use the elevators.
  • Establish a "buddy system" for your residence hall and each of your classes. Your "buddy" can assist you in evacuating quickly or notify emergency personnel of your location in the event that you cannot leave the building without additional assistance.

Notes On Outfitting of Residence Hall Rooms

Rooms are equipped with local smoke detectors---these are room specific and will not activate the system (building) fire alarm; the fire department will not be dispatched. A local smoke alarm consists of a high pitched squeal. If these alarms are accidentally triggered, open windows and fan smoke out of the room.

Local smoke detectors are equipped with a red or green light, which flashes to indicate that the battery is functioning. If the light is not flashing, the battery is dead. Please call Residential Life (401-863-3500)/Facilities Management (401-863-7800), and the battery will be replaced within 24 hours.