Housing Accommodation Policies and Procedures
In compliance with Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Brown University students with documented disabilities may request special housing accommodations within the context of current housing policies.
First year students are required to live in multiple-person rooms in traditional corridor-type residence halls; roommate selection is based on individual questionnaires distributed to all first-year students during the summer prior to their Fall admission. Transfer students are housed based on availability and are traditionally placed in multiple-person rooms. Residence halls are not airconditioned. Accessible rooms and restrooms are available in a variety of residence halls throughout the campus. A limited number of accessible spaces are available so priority for these is given to students who need access. Visual alarms and bed shakers can be provided in any residence hall on the campus.
Who Should Request Housing Accommodations?
Housing accommodations may be needed for students who feel that living in the traditional setting described may not work, for those who will need something additional in that setting, and for all students who need accessible rooms. Please make sure you contact SEAS as soon as possible to ensure the most effective accommodations can be in place.
All students approved for housing accommodations are eligible to partipate in DEEP, the Disability Emergency Evacuation Program. The DEEP list is distributed to Public Safety and, in the event of an emergency, to the Fire Department.
Dates & Deadlines for Housing Accommodation
Housing requests must be renewed on a yearly basis by submitting request to SEAS.
First year students entering-Fall:
July 5th - Fall Semester
First year students entering-mid-year:
December 15th - Spring Semester
Transfers and readmitting students:
July 5th - Fall Semester; December 15th - Spring Semester
Currently enrolled students:
February 8th - Next Academic Year
Procedures for Applying For Housing Accommodations
In order for student disability-related housing accommodation requests to be considered, students must first be registered with the Office of Student and Employee Accessibility Services (SEAS). In order to register with SEAS you must complete the following process:
- Contact SEAS and complete an "Information & Release Form".
- Submit a Housing Accommodation Request form which requires a brief written explanation of your particular disability and why it requires some form of specialized housing consideration.
- Fax, deliver, or mail all documentation (a physician’s letter or psychoeducational report or other) certifying the disability and reasons for needing specialized housing accommodations. Fax: 401-863-1444 (Attention: SEAS Asst. Director)
- Schedule a brief meeting with the SEAS Director to discuss housing needs. Telephone appointments can be arranged. Please call (401) 863-9588.
- Be mindful of housing deadlines, which are posted on the SEAS website.
- Applications not completed by housing deadlines will be accepted and considered, but there is no guarantee that late requests will be met before the semester begins.
- If you'd like to request to be housed with/near friends or in a specific location on campus, you may submit your request in writing to the SEAS Assistant Director.
- Please keep in mind that housing accommodations are only based on disability-related needs and are determined on a case-by-case basis. Housing accommodations are not meant to be a means to circumvent the regular housing lottery for you or your friends. Our first priority is to accommodate your disability and we'll do our best to try and get you close to friends (there are no guarantees). If you have a question about this policy please ask the SEAS Director for clarification.
- Once housing decisions are made, you will be notified by email of your placement.
Off-Campus Permission as an Accommodation
All students are typically required to reside on campus for six semesters. Permission to reside off-campus is granted for students in accordance with procedures established by the Residential Life Office. Students who want to request off campus permission as an accommodation must be fully registered with SEAS. They also must submit a Housing Accommodation Request form for the approriate academic year and provide enough information about their specific needs that we can determine whether or not their needs can be met on campus.