Important Notices

New Online System for SAS Accommodation Letters

Student Accessibility Services (SAS) is pleased to share the launch of a new online process for faculty to access student accommodation letters. Instructors will now receive an email notification from SAS with a link to retrieve electronic student accommodation letters through the SAS portal.  This will replace the current process of students emailing instructors copies of their accommodation letters. 

Once students are approved for academic accommodations, they will be directed to go to the SAS portal to request a letter be made available for instructors in each of the courses where the student needs accommodations. Instructors will then receive an email, with instructions on how to view these accommodation letters by logging onto SAS’s online portal using their Brown login and password. Instructors will then be able to access accommodation letters at any time during the semester. 

Students should continue to communicate with instructors about the implementation of their accommodations. It is important for instructors to remember that they can ask questions on how to best ensure access in class. However, students are not obligated to disclose their diagnosis, disability, or any other protected medical information. 

In preparation for final examinations, we are requesting all students registered with SAS to log into the portal and request instructor letters, even if the letters of accommodation were downloaded at the beginning of the semester.

During the upcoming Summer semester, SAS will launch a portal feature that will allow professors to run aggregate reports with student names sorted by accommodation type. Our goal is to reduce instructor work by organizing class accommodations by type. SAS will send a notification with this update when this feature is active.

We hope these new features will allow instructors earlier access to important information and streamline communication between students and instructors regarding students’ needs. If you have suggestions for further changes that can improve this process, or any questions about the new system, please email [email protected]  

To learn more about the retrieval process for student letters of accommodation please visit our website http://brown.edu/go/letters. For instructions for instructors to retrieve the letters of accommodation from the SAS portal, please visit http://brown.edu/go/instructors