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Faculty: Online Portal Instructions for Accommodations Letters

Faculty: Online Portal Instructions for Accommodations Letters

The SAS centralized database has web features that allow students to request accommodation letters online. The student request automatically sends an email notification to course faculty. The message contains a link to an online portal where faculty can review the letters, organized by course or alphabetically by student name.  If faculty have questions about utilizing this portal please reach out to [email protected].

For TA/staff access: If a faculty member would like their TA or departmental staff to have access to accommodation letters via the online system, please email the below information to [email protected] after a student has requested accommodations in your course. SEAS can manually grant the TA/staff person access to all student letters for the course.

  • Course code (ex. CLPS 1234)
  • TA/Staff Name and Email address
  • Brown ID number or Brown username
  • Name of one student in the course who has requested accommodations.

Coming Soon: SAS is working with OIT toward adding additional functionality to make organizing accommodations easier. We are working on a tool where faculty will be able to complete an online form and receive a spreadsheet aggregating student names by accommodation types for individual courses.  SAS is aiming to to make managing course accommodations for students as efficient as possible.  When this new tool is available we will publicize it widely.

Faculty: How to access letters online

SAS Instructor Letters Web Portal Link

The first step is to login via the typical shibboleth screen.  Use your Brown username and password.

The first screen has general information and is the Help option at the top.

Instructor View OneInstructor View One












Faculty can either click on Courses to choose among their classes or can click on Accommodations Letters to see all the letters for students in alphabetical order for all classes.

Instructor View TwoInstructor View Two




Instructor view threeInstructor view three








Then faculty can click on the View Letter button to be able to download a PDF Student letter to review it.

Instructor View FourInstructor View Four

Instructor View FiveInstructor View Five













After using the controls above to view the letter, faculty should then click Submit to acknowledge receiving it.

Instructor View SixInstructor View Six









When finished reviewing student letters, click the Log Out link on the top right and close the browser tab.