Providing Academic Accommodations for Students with Disabilities

Providing Academic Accommodations for Students with Disabilities

Fall 2015

Starting this fall, the Student and Employee Accessibility Services (SEAS) office has changed the system students will use to deliver their academic accommodation letters. Please review this information to learn about how the changes will work and to get reminders about the academic accommodation system.

How the new electronic academic accommodation letter delivery system will work:

  • Once students are approved for academic accommodations, students will make their letters available to faculty if they plan to request accommodations in a course.
  • Faculty will get an email letting them know a letter has been made available to them through the online system.
  • Faculty can view student requests for academic accommodations by logging in to our online system using your Brown login and password: https://seasonline.brown.edu/ClockWork/user/instructor/default.aspx.
  • Accommodation letters can be viewed by the course once they have been submitted, making it possible to make a list of all students who need accommodations for an upcoming exam.
  • If a student requests a note taker, please make an anonymous announcement that a volunteer is needed and direct the person that volunteers to the SEAS website to sign up; more information is available in the new system under Help.
  • Students will meet with faculty to discuss how their accommodations will work in the particular course.

How faculty can facilitate the academic accommodation process:

  • Have a syllabus statement and make an announcement encouraging students with disabilities to speak with you about accommodations (see our brochure or website for sample text).
  • Maintain and respect confidentiality around disability.
  • Inform teaching assistants involved in exam administration of the approved accommodations.
  • Meet with students during office hours or other arranged times to discuss accommodations.
  • Arrange exam accommodations for your courses.
  • Consult with SEAS if you have a question and before denying an accommodation.
  • If a student’s performance in your course suggests a possible learning disability or other difficulty, please refer the student to us.
  • If a student requests an accommodation without providing a letter from SEAS, please refer the student to us at 401-863-9588 or seas@brown.edu.
  • For more information about how faculty can work effectively with students with disabilities, please visit:  http://www.brown.edu/campus-life/support/accessibility-services/teaching-students-disabilities

SEAS support to faculty can include (but is not limited to):

  • Consultation if you have a question or concern about a student’s needs or accommodations.
  • Back up assistance with exam accommodations; contact seas-exams@brown.edu if you need assistance providing a laptop, finding a proctor or securing a space to administer an exam with accommodations.
  • Information about making courses and Websites accessible.

Student responsibilities/things we tell them:

  • Take an active role in the process, including registering with SEAS.
  • Send their SEAS Academic Accommodation to their professors electronically.
  • Meet with professors in a timely way to discuss how accommodations will work in each course.
  • Accommodations should be requested as soon as possible, preferably at the start of the semester.
  • Requests must be timely and allow for professors to have enough notice to put them in place.
  • Accommodations can be requested at any point in the semester but are not retroactive.

Please contact us at seas@brown.edu or 863-9588 if you have any questions, concerns or suggestions. Thank you for working with us to make Brown courses accessible!

SEAS Staff: Catherine Axe, Asst. Dean/Director; Stephanie Vece, Associate Director; Jon Corey, Assistant Director;  Karol Gaitan, Coordinator; and Erin Karalekas, Administrative Coordinator