Grades and Transcripts
Parents are naturally interested in their students' academic choices, performance, and progress toward the degree. We encourage you to speak regularly with your student about his or her academic experiences, choices, and goals. Ideally, such conversations begin prior to your student's arrival at Brown. Regular conversation will allow you to support your student and may alert you to potential issues that are best addressed proactively.
Parents or legal guardians can gain access to a student's Internal Academic Record (IAR) -- which includes information about course enrollment, final grades, and academic standing notations entered upon the IAR -- by requesting that the student establish an email address as a 'Proxy' in the student's Banner Web account. Please note that in compliance with federal Law only the student can grant proxy access to their Internal Academic Record, and can establish and delete as many proxies as they wish. If your student establishes you as a Proxy to their record, you will receive an email with instructions on how to set up your ability to view the information. Additional information about academic records is available on the Registrar's website.
When a student’s academic progress fails to meet University expectations, he or she is placed on Academic Warning, Serious Warning, or Academic Suspension. In such cases, the Dean of the College office notifies the student's parents or legal guardians. Students on academic warning, serious warning, or suspension are assigned to academic deans who help them develop a plan for returning to good standing.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that ensures the privacy of student education records. The rights delineated under FERPA transfer from the parent to the student when the student reaches the age of 18 or attends a school beyond the high school level. FERPA also limits universities' rights to share information about students with anyone, including parents. Generally speaking, Brown expects students to communicate details about their academic and personal experiences to their parents. However, the University will contact parents or guardians in emergencies, if a student's academic standing is in jeopardy, or if personal circumstances warrant such communications.