Promoting Your Event
Now that you've worked hard to plan your event, ensure people know about it. Begin by using the many free ways Brown has to promote your event.
Banners, Displays, and Information Tables
The following spaces connected with the Student Activities Office are available for groups to hang publicity banners:
- Sharpe Refectory, in front between 2 poles (2 spaces)
- Andrews Dinning Hall, off of the balcony over the dining hall (3 spaces)
Groups are only allowed to reserve one space in any of the given banner areas. There is a one week per semester per group limit; however, groups can get additional time if the space is available.
Banners must be no wider than 5’ nor deeper than 9’ and must be secured with rope or string at all four corners. NO BOTTLES MAY BE USED. Approved banner locations have eyelets available for securing the bottom of the banner, as well as the top. Bottles will blow in a strong wind and have broken windows in both buildings. Your group will be charged for the replacement cost of the window – please make sure to follow this guideline. When tying banners in the courtyard, do not tie top of banner to top railing as this is a mobility-impaired entrance to Stuart Theatre.
Events where alcohol will be served may only use the Sharpe Refectory banner spaces.
In addition to banners, there are several display boards available for reservation in the J. Walter Wilson mailroom -- like a banner only behind glass. Four such boards are in the mailroom area of J. Walter Wilson, each measuring 28” x 41.” To reserve a board, contact the Student Activities Office.
Displays operate on similar policies as banners (above), including being reserved for alcohol-free events and programs only.
There are also display boards in the Stephen Robert '62 Campus Center and J. Walter Wilson for general flyers. Copies of flyers can also be dropped off at the Information and Welcome Center for posting in the display cases of the Stephen Robert '62 Campus Center and J. Walter Wilson. One copy of each poster can also be dropped off at the Information and Welcome Center for posting in the Arch of the Stephen Robert '62 Campus Center. Flyers and posters will be stamped to indicate that they have met the guidelines for postings.
Several locations exist for student organizations to be physically present to sell tickets, distribute information, or advertise programs.
JWW/Mailroom Lobby & Lower Lobby of the Campus Center
Student groups may reserve table spaces in the lobby of the University mailroom (J. Walter Wilson building) and, for special events, may set up information tables in the lower lobby of the Stephen Robert '62 Campus Center. To reserve space, please e-mail or stop by the SAO. Groups receive half of a six foot table and may reserve a space 1 week at a time. PLEASE NOTE: The J. Walter Wilson and Stephen Robert '62 Campus Center lobbies are public spaces and, in response to a theft attempt in March 2008, additional protocolshave been developed for those selling items.
Contact Dining to check about having a table near the entrance to the Refectory.
In addition to signing up for mailroom tables, there are three table spots by the Bear statue in front of the Stephen Robert '62 Campus Center. To sign up, stop by or e-mail the SAO.
In addition, on a limited basis, displays, exhibits, and informational programs may also be held on one of the University's many green spaces; such requests should submit an on-line form.
Table slips (small slips of paper distributed onto tables in dining halls) are arguably one of the best ways to reach students. Information and procedures available.
Postering is also an option for promoting your event on-campus. When postering, it is important to remember Brown's Postering and Publitity Guidelines.