Our Fees, Rates and Policies

STUDENT GROUPS: Please meet with the Student Activities Office to plan your event. The information that follows only pertains to departments at Brown. 

DELIVERY FEES

Effective September 1, 2019

A $55 delivery fee will be assessed, per delivery, on all equipment orders (such as tables, chairs, risers, coatracks, AV, sound systems, etc.) from our preferred outside vendors. There may be exceptions. Please email [email protected] or call x3-7820 for more information. 
$55/delivery Sunday-Saturday (5:00AM to11:00PM)
$75/delivery Time Specific/less than 2 hours
$250/delivery Sunday-Saturday (11:00PM to 5:00AM) and holidays

EXPEDITING FEE

An Expediting Fee of $150 will be assessed on all orders placed less than 10 calendar days before the start of the event.

GREENS FEES

Effective August 30, 2015

A Greens Fee will be assessed for events having tents which are more than 350 sq. ft. in size. This fee will help to restore the greens to the beautiful condition in which they can be enjoyed by all. The fee will be 5% of the total square footage of the tent (or tents) with a cap at $500.

CANCELLATION POLICY

Cancellations must be received in writing via email to [email protected]. Events cancelled less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 cancellation fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.

CHANGE POLICY 

Changes must be received in writing via email to [email protected]. Changes requested less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 expediting change fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.

ROOM RENTAL FEES

Room rental fees are not assessed to events or programs co-sponsored by a University department who is to covering expenses for the event.  Events or programs sponsored by an organization that is external to the Brown community will be assessed room rental fees.  Room rental fees vary based on the size and scope of a program.

UNION LABOR RATES

Effective September 1, 2019

Rates are subject to periodic changes. Technician labor is billed at an hourly rate which includes travel, set-up and strike-down time. Currently the hourly rates are as follows:

Carpentry - Division 1

$69.00

Electrical - Division 3

$77.00

Custodial - Division 4

$60.00

Set Up/Trucking - Division 4

$60.00

Grounds - Division 5

$50.00 Straight Time    $63.50 Overtime*     $82.50 Double Time*

A 2 hour minimum may apply during evening, weekend and holiday assignments.

*Overtime constitutes any time after 3:00pm on a regular business weekday, all weekends and holidays.