Meetings and Deadlines

Full Board Review

2018 Meeting and Deadline Dates

2019 Meeting and Deadline Dates

Researcher Attendance

General Guidelines

Attendance Logistics

Full Board Review

Deadlines apply to projects needing Full Board review only. New applications and other submissions that are ready for review (meaning all required protocol elements are present) and received by 5:00 p.m. the day of the deadline will go to the next scheduled committee meeting. All other submission types are reviewed in the order in which they are received, with the exception that submissions tied to the release of funding take priority.

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2018 Meeting and Deadline Dates

SUBMISSION DEADLINE                         MEETING DATE

September 4, 2018

September 20, 2018

October 1, 2018

October 18, 2018

October 31, 2018

November 15, 2018

December 3, 2018

December 13, 2018

2019 Meeting and Deadline Dates

SUBMISSION DEADLINE                         MEETING DATE

January 2, 2019

January 17, 2019

January 31, 2019

February 21, 2019

February 28, 2019

March 21, 2019

April 1, 2019

April 18, 2019

April 30, 2019

May 16, 2019

May 31, 2019

June 20, 2019

July 1, 2019

July 18, 2019

July 31, 2019

August 15, 2019

September 3, 2019

September 19, 2019

September 30, 2019

October 17, 2019

October 31, 2019

November 21, 2019

December 2, 2019

December 12, 2019

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Researcher Attendance 

The IRB welcomes PI attendance at IRB meetings when the PI’s study is under review to enable the investigator to answer questions in real time about the protocol.  Attendance can be in person or via telephone.  The process allows for increased transparency and communication and may help streamline the IRB communication and review process.

When a new human research application is assigned to a Full Board IRB agenda, the PI will be notified by email of the meeting date and time and will be invited to be available should the IRB have questions.

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General Guidelines

  • The PI will be notified of date of review when the application is assigned to a meeting and start time of the meeting

  • It is not possible to guarantee the precise time during the meeting that an application will be reviewed, though every effort is made to limit the time a PI is asked to wait. A typical meeting lasts approximately two to three hours

  • PIs will be asked to wait outside the IRB meeting room or to be available by telephone to answer any of the Board’s question

  • The PI making himself or herself available is not a requirement or obligation

  • The PI making himself or herself available does not guarantee the Board will invite the PI to come into the IRB meeting room to answer any questions

  • If a PI makes himself or herself available, an IRB staff member will inform the PI when the Board has concluded its review of the protocol (so that the PI is not left to wait any longer)

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Attendance Logistics

  • Only the PI may attend (exception: for graduate student protocols, the faculty advisor may attend)

  • PIs are required to RSVP to confirm attendance

  • IRB staff will inform the Board about the PIs who have communicated an intention to wait

  • IRB staff will remind the Board of PI attendance at the time the application is reviewed

  • IRB staff will invite the PI to come into the meeting to answer questions, if applicable

  • If a PI is waiting, but has not been invited to answer questions, IRB staff will inform the PI that review of his or her project has ended

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