Meetings and Deadlines

Full Board Review

2017 Meeting and Deadline Dates

2018 Meeting and Deadline Dates

Other Submission Types

Researcher Attendance

General Guidelines

Attendance Logistics

Full Board Review

Deadlines apply to projects needing Full Board review only. New applications and other submissions that are ready for review and received by 5:00 p.m. the day of the deadline will go to the next scheduled committee meeting.

For protocols to be reviewed by the full Board, please submit the signed original protocol plus 15 copies to the HRPP Office at 2 Stimson Ave, 3rd Floor.  Please see below regarding investigator attendance at convened IRB meetings during which his/her protocol is being reviewed.

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2017 Meeting and Deadline Dates 

Meeting Date

Deadline for Receipt of Protocols

January 19, 2017

January 3, 2017

February 16, 2017

January 31, 2017

March 16, 2017

February 28, 2017

April 20, 2017

April 3, 2017

May 18, 2017

May 1, 2017

June 15, 2017

May 31, 2017

July 20, 2017

July 3, 2017

August 17, 2017

July 31, 2017

September 21, 2017

August 31, 2017

October 19, 2017

October 2, 2017

November 16, 2017

October 31, 2017

December 14, 2017

November 30, 2017

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2018 Meeting and Deadline Dates

Meeting Date

Deadline for Receipt of Protocols

January 18, 2018

January 2, 2018

February 15, 2018

January 31, 2018

March 15, 2018

February 28, 2018

April 19, 2018

April 2, 2018

May 17, 2018

April 30, 2018

June 21, 2018

May 31, 2018

July 19, 2018

July 2, 2018

August 16, 2018

July 31, 2018

September 20, 2018

September 4, 2018

October 18, 2018

October 1, 2018

November 15, 2018

October 31, 2018

December 13, 2018

December 3, 2018

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Other Submission Types

All other submissions (e.g. expedited and exempt new protocols, minor amendments, etc.) will be reviewed in the order in which they are received. For Exempt and Expedited protocols, submit only one signed original protocol, either in hard copy delivered to our office or by email. When submitting by email, please ensure the entire protocol is contained within one PDF file. If you are unsure which type of review your project needs, please call the Human Research Protection Program for assistance.

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Researcher Attendance 

The IRB welcomes PI attendance at IRB meetings when the PI’s study is under review to enable the investigator to answer questions in real time about the protocol.  Attendance can be in person or via telephone.  The process allows for increased transparency and communication and may help streamline the IRB communication and review process.

When a new human research application is assigned to a Full Board IRB agenda, the PI will be notified by email of the meeting date and time and will be invited to be available should the IRB have questions.

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General Guidelines

  • The PI will be notified of date of review when the application is assigned to a meeting and start time of the meeting

  • It is not possible to guarantee the precise time during the meeting that an application will be reviewed, though every effort is made to limit the time a PI is asked to wait. A typical meeting lasts approximately two to three hours

  • PIs will be asked to wait outside the IRB meeting room or to be available by telephone to answer any of the Board’s question

  • The PI making himself or herself available is not a requirement or obligation

  • The PI making himself or herself available does not guarantee the Board will invite the PI to come into the IRB meeting room to answer any questions

  • If a PI makes himself or herself available, an IRB staff member will inform the PI when the Board has concluded its review of the protocol (so that the PI is not left to wait any longer)

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Attendance Logistics

  • Only the PI may attend (exception: for graduate student protocols, faculty advisor may attend)

  • PIs will be required to RSVP to confirm attendance

  • IRB staff will inform the Board about the PIs who have communicated an intention to wait

  • IRB staff will remind the Board of PI attendance at the time the application is reviewed

  • IRB staff will invite the PI to come into the meeting to answer questions, if applicable

  • If a PI is waiting, but has not been invited to answer questions, IRB staff will inform the PI that review of his or her project has ended

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