Use of [email protected] for Recruitment

New Faculty / staff onboarding program

"One Application" Policy

Administrative Acceptance

[email protected] for Recruitment

The HRPP is pleased to announce a new resource for human subjects research recruitment! Effective immediately, solicitations through [email protected] for human subjects research recruitment are permitted for Brown research faculty if the study is supported by sponsored funding and has IRB approval to use this recruitment procedure. Exempt studies are excluded from this opportunity at this time as we assess total volume of requests and subsequent impact on our partners in University Communications.

  • For existing studies, you must submit an amendment to add use of [email protected] as a new recruitment procedure.

  • For new studies, describe your intent to use [email protected] just as you would any other recruitment method in your IRB application.

After approval by the IRB, investigators who wish to use [email protected] must:

  • obtain a letter from the HRPP affirming that the IRB/HRPP has approved the use of [email protected] as a recruitment tool for a specific study; and
  • e-mail the approval letter to [email protected] on the same day as their submission to [email protected]; and
  • include the following copy in the [email protected] submission message: “Use of [email protected] for recruiting participants has been approved by Brown’s Human Research Protection Program.”

ORI's Quality Assurance/Quality Improvement program is pleased to announce a new onboarding offering for new faculty conducting human subjects research and their support staff. These one-on-one, in-person on-boarding sessions provide hands-on orientation to the HRPP’s/IRB’s website, forms, processes and policies. The goal is to facilitate a more efficient and timely IRB application review and approval process. These sessions can also be provided to new research teams and are not limited to one-on-one; if a new faculty member is onboarding to Brown, but still at another institution, this offering can also be provided via phone or Zoom. Contact Christiana Provencal, QA/QI Administrator, to schedule a session!


The HRPP is pleased to announce that we will begin transitioning to a "one IRB-approved application" approach. Gone will be the days of trying to piece together which version of your application is the most recently IRB-approved version!

Starting with the November Full Board IRB protocols, the HRPP is instituting the one-application policy. In accordance with Title 45 CFR 46.115 (Health and Human Services, IRB Records) and Title 21 CFR 56.115 (Food and Drug Administration, IRB Records), the IRB-approved protocol should reflect current study procedures with all modifications included. Every Brown University research study will maintain a single, active application that incorporates all IRB-approved amendments. Any changes to an approved application will now be made via "track changes" (in Word) or highlighted (in Adobe Acrobat), and integrated directly into the protocol document upon IRB approval. Stay tuned for further details as we continue to roll out this process for all new protocols and protocols with a limited number of amendments!

Administrative Acceptance 

This new form should be used when submitting changes to an already approved expedited or full board study that are considered administrative in nature as they do not affect the research design, study procedures, populations enrolled into the study, study aims, or risk.  Additional guidance may be found here

additional assistance

Need assistance with preparing a new IRB protocol or an amendment? Determining if a proposed project requires IRB review? Applying IRB-related policies or procedures?

Contact an appropriate HRPP team member to set up a time to discuss.

Learn more about the *NEW* centralized submission, review, negotiation and approval process for Data Use Agreements here!


Did you know about NIH's New Funding Opportunities for Basic Experimental Studies Involving Humans? Read more here.