ERAF 6/14/2019: S2S User Attached Forms Compatible With Coeus

Currently there are four forms available for Coeus that are compatible for submission to solicitations by Federal sponsors. Some sponsor solicitations list optional forms that may be required due to inclusions needed on your specific proposal.  

The four available optional forms for S2S Coeus submissions include:

  1. PHS Assignment Request Form 2.0

  2. Project Abstract Form 1.2

  3. Attachments Form 1.2

ERAF 4/16/2019: InfoEd Grants Planning and Configuration Underway

InfoEd Grants module planning and configuration is currently underway.  RAIS, in conjunction with CIS and InfoEd, is now configuring the Pre-award Proposal Development (PD) module in Grants.  

Representatives from the departments and central offices across Brown’s research administration community are also continuing their collaborative work with the Grants Working Group (GWG) advisory team.  This working group continues to explore the streamlining of sponsored projects’ processes as we prepare to transition Grants from Coeus to InfoEd.

ERAF 4/16/2019: Coeus New ‘Special Review’ Approval Value- Do Not Use

We have created a new value for the Approval Status on the Special Review tab on the Coeus proposal record.  This is for Office of Research Integrity business purposes only.


The value in the dropdown list is “Terminated-ORI only” and should never be selected on a proposal record.  We are unable to enforce a validation on this field and, if used, it will cause an S2S submission error resulting in failure of your submission.

ERAF 4/16/2019: InfoEd Lab Animals Webinar Series

Don't miss out on upcoming InfoEd Lab Animals Module Webinars!

The Research Administration Information Systems & Reporting (RAIS) team and the Animal Research Protection Program (ARPP) team are hosting webinars to go over tips and best practices when using the Lab Animals (LA) Module in InfoEd.

• April 25: Submitting new protocols and 3-year renewals; copying protocols; navigating task assignment windows (3:00 pm)

ERAF 4/16/2019: NIH Now Enforcing Error Validation on Attachment File Name Character Limits

NIH is now enforcing the following Attachment File Name Rule

• Save all document attachments with descriptive filenames of 50 characters or less (including spaces).

 The new validation will be part of the business rules checked by ASSIST or the Preview Grantor Validation if using Workspace.

For Coeus S2S Submissions, the Narrative Type selected is the file name that is used.


ERAF 2/18/2019: Referencing the Prior Submission in a Changed/Corrected Application to NIH

There are 3 fields in the Coeus record that capture details about the prior submission for a Changed/Corrected application:  Previous Tracking ID, Original Proposal, and Sponsor Proposal No.  Below are detailed instructions for each field:

Previous Tracking ID - This field must reference the latest tracking ID assigned to the proposal you are correcting.

  • How to locate the previous Tracking ID:

ERAF 2/18/2019: NSF S2S Submissions Update - New Versions of the Senior Key Person Profile and Cover Page Forms- Effective 2/25/2019

To align with the release of NSF’s new Proposal & Award Policies & Procedures Guide (PAPPG), NSF is updating their form packages to include new versions of the following forms effective 2/25/19: Senior Key Person Profile (Expanded) version 1.2 and Cover Page version 1.9.

The changes on each form are outlined below:

NSF Senior/Key Person Profile Form:

ERAF 12/20/2018: How to Update Senior Key Personnel Profile Information on System-to-System Submissions

The personnel table in Coeus is updated nightly with the personnel data from Workday. This personnel table automatically populates information on the Research & Related Senior/Key Person Profile (Expanded) form; e.g., contact information, agency credentials, title.

To update Senior Key Personnel Profile:

  1. Navigate to the the Proposal Personnel Section - go to Edit > Proposal Personnel

  2. Select the person you wish to update and go to Edit > Person Details

ERAF 12/20/2018: InfoEd Project Update

Over the past year, the Infoed project team, in conjunction with members of the Offices of the Vice President for Research and Computing and Information Services, have implemented the Lab Animals module and began planning the Grants module (proposal development, proposals, awards) implementation.

Laboratory Animals Module Go Live:

The InfoEd Laboratory Animals (LA) module went live on July 16, 2018. All active protocols have been converted from Coeus to InfoEd and all protocol submission and review activity is being processed in InfoEd.