ERAF 12/20/2018: How to Validate and View/Print your Coeus Forms Before Routing for Review

A best practice to ensure the completeness and accuracy of your proposal, you should validate and view/print the forms in the Coeus window.  

When a proposal is linked to a Grants.Gov opportunity, Coeus will pull in all mandatory and optional forms affiliated with the opportunity. validations confirm that mandatory forms have completed data based on rules.  Note - *Agency specific validations are not run in ​Coeus.

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ERAF 11/20/2018: Java 8 is Now Mandatory for Coeus Premium Users

Due to recent updates to Coeus Premium, Java 8 is the only Java version that will support Coeus Premium.  If you are on a prior version, you may experience an inability to log in to Coeus Premium. Please update today to ensure proper functioning of Coeus on your computer.  

Not sure which version of Java is on your Windows or Mac computer?  Please see this Java article  for information on how to check.

ERAF 10/19/2018: NSF Corrects Display of UNKNOWN and 1900 in High Degree Information on Cover Page

On October 20th, NSF will correct the display of UNKNOWN and 1900 in the high degree information that is currently displayed incorrectly on the Cover Page within FastLane.  

However, NSF has changed how it will display the High Degree field.  It will truncate that field at 6 characters.  As a result, any High Degree greater than 6 characters; e.g.,  Doctor of Philosophy, will display only the first 6 characters; e.g.,  Doctor.  In these cases, the complete high degree name is stored as Doctor of Philosophy.   We are working with NSF to resolve this issue.

ERAF 10/19/2018: Upcoming InfoEd Lab Animal Module Webinars

The Research Administration Information Systems & Reporting team and the Animal Research Protection Program team will host two webinars to go over tips and best practices when using the LA Module in InfoEd:


  • Creating and Submitting Administrative Changes, Amendments, and Continuations

  • Creating Concurrent Submissions

  • Locating Your Latest Approved Submission

  • Locating Thing to Do (Action Items)

  • Navigating Reviewer Comments

ERAF 10/19/2018: Replacement of the Manager Budgetary Balance Report

The Manager Budgetary Balance Report (MBBR) is scheduled to be decommissioned on November 1st.

The Manager Budgetary Balance is the name of the MBBR’s replacement report; the new report name does not include ‘Report’.

Since this is a new report any saved filters on your MBBR will not be carried over to the new report; i.e., you will need to rebuild your filters in the new report.  We recommend taking a screenshot of any filters to assist with rebuilding the filters in the new report.

ERAF 10/19/2018: New Award User Interface

The latest Workday release delivered a new award user interface to the View Award page. You will see a new, tabular view with all the essential award information always available on the award header.  When viewing an Award, the information will now be sorted by tab as shown below.

Award Header

Provides related Sponsor information for the award.


Click the Tab to display the associated Sub-Tabs.