As a best practice recommendation, we encourage anyone working on proposals to work exclusively in Coeus Premium. Some proposal functions are not available in Lite. Coeus Premium has a complete and robust set of functions to address your proposal preparation needs. (Lite is most often used by Human Subjects Protocol/IRB end users to view and work on protocols.)
Have a report request outside the parameters of the reports you currently utilize? Now you can simply create a ticket, fill in a few fields and submit the report request to the RAIS team.
RAIS will handle all future reporting requests by ticket. The tickets will allow RAIS to track requests, frequency and time to resolution.
To create a report request simply visit: https://ithelp.brown.edu/new-ticket
To ensure that your ticket is submitted properly, be sure to log in first. Very important.
NIH recently issued NOT-OD-19-128 regarding changes to proposed Human Fetal Tissue (HFT). Please see the notice for full details of the agency’s requirement changes.
Proposals including HFT costs will need to be submitted via an alternate submission method (Workspace/ ASSIST/other) instead of Coeus S2S. (Due to the upcoming InfoEd Grants implementation in 2020, there will not be updates made to Coeus regarding this NIH HFT change.)
To request a Workday Grant Manager or Grant Financial Analyst role in your department, it’s as easy as requesting it at the same time as your Coeus Access roles. Simply visit: https://ithelp.brown.edu/new-ticket
Be sure to log in first- Very important so that your ticket is submitted properly.
Then choose Access Request and Coeus Access Request:
If you need to disconnect a Grants.gov Funding Opportunity Announcement (FOA) on a record from a previously connected FOA, please follow the recommended steps listed below.
1. If you are copying a PD record, a message appears reminding you to disconnect the old FOA by using ‘Delete Opportunity’ from the Grants.gov window.
Whether or not you are using a copied record, the FOA that is connected will appear in the record like this:
Currently there are four forms available for Coeus that are compatible for submission to Grants.gov solicitations by Federal sponsors. Some sponsor solicitations list optional forms that may be required due to inclusions needed on your specific proposal.
The four available Grants.gov optional forms for S2S Coeus submissions include:
PHS Assignment Request Form 2.0
Project Abstract Form 1.2
Attachments Form 1.2
InfoEd Grants module planning and configuration is currently underway. RAIS, in conjunction with CIS and InfoEd, is now configuring the Pre-award Proposal Development (PD) module in Grants.
Representatives from the departments and central offices across Brown’s research administration community are also continuing their collaborative work with the Grants Working Group (GWG) advisory team. This working group continues to explore the streamlining of sponsored projects’ processes as we prepare to transition Grants from Coeus to InfoEd.
We have created a new value for the Approval Status on the Special Review tab on the Coeus proposal record. This is for Office of Research Integrity business purposes only.
The value in the dropdown list is “Terminated-ORI only” and should never be selected on a proposal record. We are unable to enforce a validation on this field and, if used, it will cause an S2S submission error resulting in failure of your submission.
Don't miss out on upcoming InfoEd Lab Animals Module Webinars!
The Research Administration Information Systems & Reporting (RAIS) team and the Animal Research Protection Program (ARPP) team are hosting webinars to go over tips and best practices when using the Lab Animals (LA) Module in InfoEd.
• April 25: Submitting new protocols and 3-year renewals; copying protocols; navigating task assignment windows (3:00 pm)
NIH is now enforcing the following Attachment File Name Rule
• Save all document attachments with descriptive filenames of 50 characters or less (including spaces).
The new validation will be part of the business rules checked by ASSIST or the Preview Grantor Validation if using Workspace.
For Coeus S2S Submissions, the Narrative Type selected is the file name that is used.
