There are 3 fields in the Coeus record that capture details about the prior submission for a Changed/Corrected application:  Previous Grants.gov Tracking ID, Original Proposal, and Sponsor Proposal No.  Below are detailed instructions for each field:
 

Previous Grants.gov Tracking ID - This field must reference the latest Grants.gov tracking ID assigned to the proposal you are correcting.

• How to locate the previous Grants.gov Tracking ID:

To align with the release of NSF’s new Proposal & Award Policies & Procedures Guide (PAPPG), NSF is updating their Grants.gov form packages to include new versions of the following forms effective 2/25/19: Senior Key Person Profile (Expanded) version 1.2 and Cover Page version 1.9.

The changes on each form are outlined below:

NSF Senior/Key Person Profile Form:

Brown’s Annual Conflict of Interest (COI) cycle for faculty, instructors, post-docs, and researchers commenced on Thursday, February 7, 2019, and runs through Monday, March 11, 2019.

Brown’s COI Policy for Officers for Instruction and Research includes details regarding who is required to complete and submit an Annual COI Assurance form.

The personnel table in Coeus is updated nightly with the personnel data from Workday. This personnel table automatically populates information on the Grants.gov Research & Related Senior/Key Person Profile (Expanded) form; e.g., contact information, agency credentials, title.

To update Senior Key Personnel Profile:

1. Navigate to the the Proposal Personnel Section - go to Edit > Proposal Personnel

2. Select the person you wish to update and go to Edit > Person Details

Over the past year, the Infoed project team, in conjunction with members of the Offices of the Vice President for Research and Computing and Information Services, have implemented the Lab Animals module and began planning the Grants module (proposal development, proposals, awards) implementation.

Laboratory Animals Module Go Live:

The InfoEd Laboratory Animals (LA) module went live on July 16, 2018. All active protocols have been converted from Coeus to InfoEd and all protocol submission and review activity is being processed in InfoEd.

Want to learn more about Coeus; visit the Coeus Knowledge Center for guides, webinars, online classes, Frequently Asked Questions (FAQs) and more.

Accessing the Coeus Knowledge Center webpage:

• From the Brown University homepage -  enter “coeus knowledge center” in the Custom Search box.

A best practice to ensure the completeness and accuracy of your proposal, you should validate and view/print the forms in the Coeus Grants.gov window.  

When a proposal is linked to a Grants.Gov opportunity, Coeus will pull in all mandatory and optional forms affiliated with the opportunity. Grants.gov validations confirm that mandatory forms have completed data based on Grants.gov rules.  Note - *Agency specific validations are not run in ​Coeus.
 

Navigate to the Grants.gov Window:

The 'Original Proposal' field (shown below in Coeus Premium) is used to identify the institute proposal number associated with the proposal submission that is being revised by the revised budget proposal you are preparing.

Example as follows:

On the first business day of each month, an automated process will change the status of any Pending proposals that has not been funded 18 months after submission. The status will automatically be changed to ‘Not-Funded’.  This process previously updated the status to ‘Not-Funded’ after 2 years.

The Investigator Conflict of Interest certification question 1 in Coeus and on the Investigator Disclosures & Assurances Form has been modified.  The revised wording is noted below:

• Have you filed a COI Reporting form within the last 12 months, as required by Brown's Conflict of Interest Policy for Officers of Instruction and Research AND is it up-to-date? https://www.brown.edu/research/COIpolicy