The Research Administration Information Systems & Reporting team and the Animal Research Protection Program team will host two webinars to go over tips and best practices when using the LA Module in InfoEd:

Agenda:

• Creating and Submitting Administrative Changes, Amendments, and Continuations

• Creating Concurrent Submissions

• Locating Your Latest Approved Submission

• Locating Thing to Do (Action Items)

• Navigating Reviewer Comments

The Manager Budgetary Balance Report (MBBR) is scheduled to be decommissioned on November 1st.

The Manager Budgetary Balance is the name of the MBBR’s replacement report; the new report name does not include ‘Report’.

Since this is a new report any saved filters on your MBBR will not be carried over to the new report; i.e., you will need to rebuild your filters in the new report.  We recommend taking a screenshot of any filters to assist with rebuilding the filters in the new report.

The latest Workday release delivered a new award user interface to the View Award page. You will see a new, tabular view with all the essential award information always available on the award header.  When viewing an Award, the information will now be sorted by tab as shown below.

Award Header

Provides related Sponsor information for the award.

Click the Tab to display the associated Sub-Tabs.

GRANTS MANAGEMENT DASHBOARD FOR INVESTIGATORS

The Grants Management dashboard in Workday is available to all Investigators with active awards. This dashboard displays real time information of an award's financial position and provides the ability to drill to award and expense details.  

Reports Included on the Grants Management Dashboard:

On 10/11/18, Coeus was updated to be able to process Grants.gov’s new S2S communication header.  

Action needs to be taken if you created and connected your Coeus proposal record to a Grants.gov opportunity on or before 10/11 and you are submitting it via S2S. You will need to disconnect and reconnect it from the Grants.gov opportunity to update the header.  If this is not done, your submission will fail.

Steps to take to disconnect and reconnect your Coeus proposal record from the Grants.gov opportunity:

Support Tickets v. Access Tickets for Coeus and InfoEd

To ensure the timely handling of all tickets, please file the correct request type for your needs.  

Choosing the correct ticket type:

• Coeus technical support requires the choice of ‘COEUS/INFOED Support’.  

• Coeus access for someone new, or a change to roles access for an existing user, should be done via ‘ACCESS Request’

  • then choose sub-category ‘Coeus Access Request’

The Sponsored Proposal and Award Activity by Investigator report was recently distributed to Department Chairs, Center Directors,  and Department Managers/Administrators.

GRANTS MANAGEMENT DASHBOARD FOR INVESTIGATORS

The Grants Management dashboard in Workday is available to all Investigators with active awards. This dashboard displays real time information of an award's financial position and provides the ability to drill to award and expense details.  

Reports Included on the Grants Management Dashboard:

Coeus Online Class Now Available in Workday Learning + FAQ’s/Webinar(s)

We are in the process of transitioning Coeus classes to an electronic format in Workday Learning.  Currently, there is an online Coeus class available to take at any time in Workday Learning:

Coeus:  Navigating Proposals & Award Basics (online course)

InfoEd Grants - Planning Phase Updates

RAIS is currently in the planning phase of InfoEd Grants which will eventually replace Coeus as the electronic research administration system at Brown.  We will be working on modules related to Grants- Proposal Development (PD), Proposal Tracking (PT) and Award Tracking (AT).