Reserve an Instrument

Signup during the COVID-19 pandemic


Single occupancy.
All microscope rooms are designated as single occupancy.  This poses a challenge in the following rooms with multiple microscopes and / or microtomes.  When reserving these rooms, please reserve all equipment and enter "Social Distancing (no charge)" for all equipment that you do not use.  This can be entered in the ‘Payment Information’ in the signup calendars.

  • SFH105:  1) TEM, 2) Leica Ultramicrotome, 3) Reichert Ultramicrotome.
  • SFH113:  1) Zeiss LSM710 confocal, 2) Zeiss Lumar fluorescence microscope.
  • LMM111: 1) Nikon fluorescence, 2) Zeiss Axiovert 200m fluorescence microscope.

Buffer.  The iLab calendars automatically leave a 30 min gap or buffer between reservations. The microscope rooms should be unoccupied during this time.  


Reserve a microscope using the iLab calendars


Starting August 10th, 2020, microscopes in the Leduc Bioimaging Facilty can be reserved using iLab calendars.  
All facility users are invited to use the system, which requires a one-time registration.

To register for an iLab account:

1. Go to our facility's iLab site:
    https://brown.ilab.agilent.com/service_center/show_external/5278/bioimaging_facility
2. In the upper-right-hand corner of the screen click ‘Sign In,’ and select to sign in using Brown University credentials 
3. You will be directed to an authentication page where you will enter your Brown University credentials
4. Once you have entered your credentials, click the ‘Login’ button
5. You will be directed to an iLab Registration page where you will select your PI/Lab and verify your contact information. 
6. Once your registration has been submitted, your PI will receive a notification that you have requested membership to their lab in iLab.  They will need to approve your membership.
7. Your training status needs to be updated.  This is done on a rolling basis by Eric Olson ([email protected]) and Sandra Van Wagoner ([email protected]).   Alternatively, you can email [email protected] or [email protected] asking for an update of the training status in iLab, listing the microscopes that you have been trained on in the Leduc Bioimaging Facility. 

To Create an Equipment Reservation:

When registration is completed (including step 6-7), you can schedule equipment using the iLab calendars.
1. Navigate to the core page: 
    https://brown.ilab.agilent.com/service_center/show_external/5278/bioimaging_facility 
2. In the upper-right-hand corner of the screen click ‘Sign In,’ and select to sign in using Brown University credentials
3. You will be directed to an authentication page where you will enter your Brown University credentials
4. Once you have entered your credentials, click the ‘Login’ button
5. Select the Schedule Equipment tab and click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time frame you would like to schedule your reservation for.
6. A window will pop up that will allow you to verify your reservations details and provide payment information before saving the reservation.

When it is time to use the microscope

1.  Open iLab and select 'Go to Kiosk'
2.  Start end End microscope session (Start is needed to run the microscope) 

Additional help

More detailed instructions can be found on the Help Site by clicking on the “HELP” link in the upper right hand corner. For any questions not addressed in the Help site, click on the “HELP” link in the upper right hand corner and submit a ticket, or email [email protected].

 


 

 

 

OLD GOOGLE CALENDARS (discontinued Aug 9th, 2020)

Viewing/Adding Calendars & Reserving Time

 

  • To VIEW the calendar for an instrument, choose the instrument you are interested in from the list below.
     
  • To ADD the calendar for an instrument to your Google calendar, choose the instrument you are interested in from the list below, click the "+Google Calendar" button in the bottom right, and select "Yes, add this calendar."  (do this to add new Olympus FV3000 calendar)

    *Note for External Users: You need a Brown Google account to reserve an instrument using the online calendar. External users who would like to sign up should contact Geoffrey Williams (401-863-1674) or Robbert Creton (401-863-9646).

  • To RESERVE an instrument, visit Google Calendar while logged in to your Brown Google account.
  • Click the red "Create" button to the left of the calendar.
  • Title field: enter your first and last name (e.g. Eric Johnson) 
  • Description field: enter PI's last name (e.g.  Smith)
  • To the right of the "Where" field, select "Rooms, etc."
  • Scroll all the way down and click on "Other Resources."
  • Scroll down to the group of resources beginning with "BM MCB" and click "Add" next to your desired instrument (the name of the instrument will now appear in the "Where" field). Please sign up on the correct microscope -- for example, if you want to use the Confocal at Sidney Frank, do not sign up for the Ship Street Confocal. Thank you!
  • Select "Find a Time" (above the "Where" field) and highlight the time slot you would like.
  • Click "Save" (at the top of the page). You will now be returned to your calendar.

When you first return back to the calendar, your appointment may appear twice in the time slot. This is because you are looking at two calendars, yours and the resource's. Select to display only one of the calendars.

Sign Up Guidelines: You may reserve two days and sign up for 1-3 hours per day (between 8am - 5pm). You may sign up for longer blocks of time when it is quiet on a microscope (typically in the evenings or weekends).  Unique and occasional deviations in the guidelines can happen, please email justification and request to Geoff Williams ( [email protected] ), prior to signing up, for authorization and approval. 

Cancellations: If you need to cancel or edit a session, go to your calendar and edit the reservation. Hit Edit and Save or Delete and the resource will update or become available again.

Late Cancellations: If you cancel late (on the day that you are signed up), please contact the person signed up before or after you so they can use the cancelled time. This is particularly important because the person signed up before you will need to shut the system down. CALL the Facility to inform the user that you are cancelling.

Instrument Calendars


Sidney Frank Hall for Life Sciences
Laboratories for Molecular Medicine

 

Signup during the COVID-19 pandemic

 

Single occupancy. All microscope rooms are designated as single occupancy.  This poses a challenge in the following rooms with multiple microscopes and / or microtomes.  When reserving these rooms, please reserve all equipment and enter "Social Distancing (no charge)" for all equipment that you do not use.  This can be entered in the ‘Payment Information’ in the signup calendars.

 

SFH105:  1) TEM, 2) Leica Ultrmicrotome, 3) Reichert Ultramicrotome.

SFH113:  1) Zeiss LSM710 confocal, 2) Zeiss Lumar fluorescence microscope.

LMM111: 1) Nikon fluorescence, 2) Zeiss Axiovert 200m fluorescence microscope.

 

Buffer.  The iLab calendars automatically leave a 30 min gap or buffer between reservations. The microscope rooms should be unoccupied during this time.