Engaging in Outside Activities – General Guidance

  • An outside activity or interest should never interfere with your University duties and responsibilities.

  • We recommend that you have a written agreement for all personal outside activities you undertake.

  • When engaging in a personal activity, the University is not a party to an agreement between you and the external organization that is hiring you for the activity. Since the University is not a party to any such agreement, it shall therefore have no obligations or potential liability under such an agreement.

  • You should discuss any proposed personal activity and anticipated time commitment with and, if necessary, get approval from your department chair/supervisor.

  • We recommend that you consult with your own legal counsel to ensure adequate review of the legal terms and condition of any agreement you sign, including liability and indemnification clauses, and to ensure that the agreement is consistent with University policies.

  • University policy permits faculty members who are full-time University employees to devote no more than one day per normal work week, on average, to outside professional activities and interests.

  • Brown University facilities, personnel and equipment may not be used for personal activities except in a purely incidental way.

  • When providing personal consulting services to an outside entity, you may not provide to this entity preferential access to research results, materials or products generated from University teaching or research activities.

  • Confidential information acquired through conduct of University business or research activities may not be used for personal gain, or to grant unauthorized access to others.

  • Brown University's IP policy stipulates that any discovery or invention conceived during or developed from research conducted as part of the faculty member's University duties, or from research which is wholly or partly paid from University funds or from funds administered by the University, or which has been developed in whole or in part through the more than incidental use of University resources, must be assigned to the University. Any publication, invention, discovery, or other intellectual property that results solely and directly from the faculty member's outside activities/services either alone or with employees of or other consultants or advisors to the external organization and that were not made or conceived under circumstances involving more than incidental use of University facilities and resources, are not subject to the University's IP policy.

  • Your engagement by the external organization/outside entity does not give the organization/entity the right to use the name and logo of the University. If the external organization/outside entity wishes to use the name and logo of the University, it must seek explicit permission from the University.

  • If you are listed as an author on any publication resulting from performance of your personal consulting services, a disclosure should be included stating that "Dr./Prof. [Your Name]'s contribution to this publication was as a paid consultant, and was not part of his/her Brown University duties or responsibilities."