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Important Dates & Deadlines for Programs

SEPTEMBER 2015

September 1 Online application opens
September 17 
Fulbright Fellowship initial application (internal) deadline at 4:00 pm
September 23 DGS/Program Administrator  Orientation, Petteruti Lounge, Robert Center, 3-5 pm
September 25 Fulbright campus interview 
Date TBD Graduate School Meeting with Chairs and DGSs

OCTOBER

October 1 Student evaluations and appointment projections via GSIM:

  • End of period for updating prior term progress evaluations
  • Begin entering projected appointments for 2012-2013 through October 15

October 5 Brown final submission deadline (internal) for Fulbright Fellowship at 4:30 pm
October 14 DAAD applications due to Associate Dean John Tyler at 4 pm (internal deadline)
October 15 Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the spring semester)
October 30 
Deadline for program applications for new proctorships for Semester II

NOVEMBER

November 1 Deadline for students on leave to notify the Graduate School of a desire to return in the spring. November 1 Deadline for students on medical leave to submit materials for readmission, for spring semester, to the Office of Student Life.
November 6 Horace Mann Medal nominations to Graduate_Dean@brown.edu
November 13 Application deadline for Brown Executive Scholars Training (BEST) Program
November 13* Spring term bills generated
November 16 Spring term appointments due to Graduate School via electronic system

JANUARY 2015

January 1 Spring term bill due date
January 11 Banner-based Application to Graduate open to students who expect to complete in May (Registrar's requirement)
January 29 Nominations for Deans’ Faculty Fellowships due
January 29 Deadline for students to submit DCPs and DEPs to their programs
January 29 Deadline for students to submit Interdisciplinary Opportunity Applications to Graduate School
January 29 Nominations due for named fellowships at 5 pm (including the Presidential Fellowship) for incoming doctoral students 
January 30 Deadline to notify student of potential for removal from program before the start of the summer 

FEBRUARY

February 12 Open Graduate Education deadline
February 12 Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the fall semester)
February 12 Deadline for programs to submit DCP package to Graduate School
February 29 Application deadline for Joukowsky Summer Research Award
Date TBD
Graduate School Meeting with Chairs and DGSs 

MARCH

March 4 Brown Institutes/Centers notify Programs, Graduate School, and Students of their selection for sixth-year interdisciplinary opportunities 
March 11 Program notifies Graduate School and Students of sixth-year funding match option commitment 
March 11 Program submits DEP materials to Graduate School
March 15* Super Monday
March 31 Program notifies Students of sixth-year funding
March 31 Summer appointments due to the Graduate School
March 31 Program applications due for new Semester I Proctorships

APRIL

April 1 Nominations due for:

April 15 CGS-set deadline on offer notification (by receipt date)

MAY

May 1 Deadline for students on leave to notify the Graduate School of a desire to return in the fall.
May 1 Deadline for students on medical leave to submit materials for readmission, for fall semester, to the Office of Student Life.
May 12 
Deadline for each program to:

  • Communicate change in chair and DGS for next academic year
  • Set online application deadline cutoff for next admission cycle
  • Request other application changes (e.g., requirements or program-specific
    questions)

May 2 Thesis and dissertation submission deadline
May 2 Deadline for graduate students to register to participate in Commencement (Graduate School requirement)
May 6 Deadline for student to submit Application to Graduate via Banner (Registrar's requirement)
May 16 
Bills for summer-start programs, such as UEP and MAT are generated (aid entered before this date will be reflected)
May 16 Fall appointments due to the Graduate School
May 28 Graduate School Commencement rehearsal and reception
May 29 Commencement
May 29 Deadline to notify student of potential for removal from program before the start of the fall semester

SUMMER 2016

JUNE

June 2 GSIM: on-going data entry for advisors, progress evaluations, and milestones
June 15* Fall term bills generated
June 30 GSIM Appointment Management closed for changes for fiscal year end. Via GSIM:

  • Add and/or update progress evaluations in the current term with prior term performance through October 1
  • Update of milestones
  • Update advisors (current and prospective terms)

AUGUST

August 1* Fall term bill due date
August 21 Deadline to notify student of potential for removal from program before the start of spring semester

SEPTEMBER

September 2 2016-2017 Graduate Student Orientation

*Tentative date