Brown University shieldBrown University

Closing a Search/Hiring a Candidate - Clinical and Biology Departments

In order to close a search and hire a candidate, the documents listed below should be submitted via email to [email protected].

BMFA will route required approvals as follows:

  • Relevant Senior Associate Dean
  • Vice President of Institutional Diversity and Inclusion (Note that OIED approvals can take up to 2 weeks, so please plan accordingly)

Please note that once the final candidate has been approved the search can then be closed in Interfolio.



Documents Required

Chair Letter
  1. Justification for the hire
  2. Appointment rank
  3. Effective dates
  4. Funding sources

Chief Letter (if applicable) - Clinical Departments
Justification for the hire

Hospital Support Letter (if applicable) - Clinical Departments
  1. Must have name, rank and effective dates of appointment
  2. (Research) must state contingent upon the availabilty of external funding
Sample Hospital Support Letter
Compliance Report
  1. Must have exact salary
  2. Must be signed by Department Chair
  3. Must have effective dates of appointment
Compliance Report
  1. In Brown format
  2. DOB and gender on separate sheet
CV Format
Letters of Recommendation
  1. Three letters required for Instructor/Assistant Professor level - can be from within Brown
  2. If senior level, candidate must be reviewed by the Committee on Medical Faculty Appointments (CMFA)
Faculty Recruitment Information Form (for all Biology recruits and applicable Clinical recruits)

Please see description here

Faculty Recruitment Information Form