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Admitted Students & Orientation

Orientation - Fall 2020

In your initial welcome letter from Brown you received information on specific Orientation dates for International, Student of Color, and All-Student Orientations. Our plans have shifted a bit and we do plan to offer all of these Orientations virtually, with both live and recorded sessions and modules. More information about the schedule and offerings will be available in the coming weeks.

Student of Color Orientation: Session dates and topic information.

New Student Email Communications
See the email logs for communications to new students. The first several emails will go to your personal account, after June 1, subsequent emails will be sent to your Brown account.

FALL 2020 UPDATES

For Students in Master's Programs beginning in Fall 2020:
Should it be the case that it is not possible for you to travel by the beginning of the fall semester due to COVID-19 related circumstances, we will allow you to begin your program remotely, and we would expect you to arrive on campus for the spring 2020 term. Alternatively, prior to the beginning of the fall term, you can request to defer your attendance until spring or fall 2021. Please note that students in programs in the School of Public Health can only defer until fall 2021. With regard to student visas, the begin date on the immigration document I-20/DS-2019 will be deferred to the fall semester. Please note that plans for remote learning are subject to additional guidance we receive from relevant authorities. With regard to student visas, the Office of International Student and Scholar Services (OISSS) at Brown is in the process of issuing immigration documents (I-20/DS-2019) in time for the fall semester, assuming all required documents are received in time. 

What to do now

By June 1 (by May 1 for MAT and MPA students)
Check your personal email for instructions to activate your Brown account with your Brown ID. For issues, see the IT Knowledgebase or contact the Computing and Information Services IT Service Center

After activation, we recommend you:

  1. Add a mobile number to Banner. This allows you to reset your Brown password should you forget it, and also ensures you are notified should an emergency occur at Brown. To do this, log in to selfservice.brown.edu and click Personal Information.
  2. Log in to your email. You can simply visit gmail.com and log in with your Brown email address and the password you chose for Google services.
  3. Setup Two-Step Verification. The first time you log in to a Brown service like Banner, you will be prompted to set up a means of verification, such as a phone number. You can log into MyAccount after setup to add additional devices or phone numbers. Read more about two-step verification at brown.edu/go/twostep
    Note for international students: International numbers are acceptable and they should be entered with a + in front of the country code. If you don't plan to get a US cell phone once in the country, you can use the smartphone app over wifi or without a connection, print a sheet of bypass codes from MyAccount, or pick up a token from the IT Service Center.

Optional. 
Explore housing optionsGraduate student housing applications through Auxiliary Housing open in March. 

Read more about Brown University Graduate School: Deans and staff, governance, where we are on social media, and the Graduate Student Council.

What to do before you arrive on campus

By July 1
Submit required health related documentation and learn more about your health services while at Brown. 

By July 31
Learn about your health insurance coverage while at Brown. Waive coverage if you are currently enrolled in a plan with comparable coverage.

By August 1 (earlier if possible)
Visit the Applicant and Student section on Banner to submit a photo for your Brown Identification Card

By August 1
Official transcripts for your undergraduate degree, including degree conferral, must be submitted to the Graduate School:

  • ​​Via mail to Brown University Graduate School Admissions, 47 George Street, Providence, RI 02912
  • Via email from your school's Registrar​'s Office through a​n​ ​electronic​ service to [email protected]

By August 20
Complete the online course on Academic Code & Code of Student Conduct as soon as you receive the links in your Brown email in late June/early July.

Start the I-9 Form process (if you will be receiving a stipend), which can be initated in Workday. If needed, see instructions for completing the I-9

Checkout the pages on AccommodationsParkingMaps & Directions before you arrive.

What to do after you arrive on campus

As soon as possible after arrival on campus (international students must visit OISSS first).
Visit the Brown Card Office, Page-Robinson Hall, room 511. Learn about Brown ID Card services.

Read additional information for international students.

Deadline: within 3 days of arriving on campus.
Visit the Office of International Student & Scholar Services (OISSS): bring your passport, immigration documents, and I-94 printout.

Deadline: approximately 10 days - two weeks after arrival. 
If you are receiving funding from Brown, apply for a Social Security card; provide your Social Security number to the Payroll office.

By September 1
Complete the forms online through the Workday

Tips:

  • On the right hand side of the page, select "Workday Access".  Once logged in, check your Workday inbox for required tasks to complete.
  • Staff at the Brown Business Center can also help students review their records and assist with the completion of these forms.

Meet the program leadership, administrators, and your advisor. Consult with your advisor prior to registering for courses.

On September 4, 2020
Register online for courses through self-service Banner.
Check out the Registrar's calendar for important dates and deadlines.

By August 29
Complete the I-9 Form process (if you will be receiving a stipend), which can be initiated in Workday before arriving on campus and completed at the Brown Business Center,  Page-Robinson Hall, room 213. If needed, see instructions for completing the I-9. Also, see a list of acceptable documents.

Campus Resources

Library and Research Support
The Brown University Library offers a wealth of information for graduate students, from traditional books and journals to original manuscripts and photographs, full-text databases, digital images, data sets, and streaming multimedia. Learn more about the locations, materials, and resources available to the Brown community. Also be sure to set up a meeting with your Subject Librarian.

Professional Development
Learn about the many offices and centers that can help you develop skills to succeed in both the academic and non-academic worlds after Brown.

Teaching
Whether you pursue a career inside or outside of higher education, developing the necessary skills to communicate your knowledge, ideas and research to others is critical. Learn about the offices and programs available to help develop teaching and communication skills.

Writing Center
Take advantage of this free academic service. The Center is staffed with experienced writers and teachers who offer support to graduate student of varying writing abilities.

Bookstore
Visit the Brown Bookstore for all your supplies and technology needs. The Bookstore offers a full line of electronic products, including iPads, software, peripherals, and related supplies. There also house an in-store authorized Apple and Dell Service, Repair, and Consultation Center, and a broad selection of collegiate and casual clothing. 

Computing & Information Services
The Computing and Information Services IT Service Center offers technical support to members of the Brown community. Learn more about all aspects of network access, computer use, software, printing, and technology training on campus.  

Dining Services
Read about flexible eating plans and the dining facilities on campus. Dining Services offers a variety of options related to students’ tastes, preferences, and hectic lifestyles.

Mail Services
Learn more about mail and package delivery on campus and how your mail should be addressed.

Public Safety (DPS)
Learn more about services offered to students (emergency phones, Safewalk, Campus Watch) and tips for staying safe on campus. Police and Public Safety Officers patrol the campus 24 hours a day, seven days a week in patrol vehicles, on bicycles, and on foot and the Communication Control Center can be accessed 24 hours a day.

Student & Employee Accessibility (SEAS)
SEAS coordinates services and accommodations for students who may need accommodations related to medical, physical and psychological concerns as well as assisting students with Attention Deficit Disorder, learning disabilities, sensory conditions and more. 

Transportation
Learn how to get around on and off campus with a variety of services offered by the Transportation Office. Brown offers evening and onCall ride programs, weekday campus transport for students with disabilities, a daytime shuttle service, free bus service through RIPTA and more.

Title IX Office
Find out about assistance and services offered by the Title IX office and campus coordinators. 

Athletics
Find out more about the recreational offerings (club sports, fitness classes, personal training) and the many on-campus facilities available to all students through the recreation fee.

Chaplains & Religious Life
Brown’s Chaplains are a multi-faith team—Muslim, Jewish, Catholic, and Protestant—who are available to consult with all students. Reach out to them for questions or discussion that can be voiced and explored openly, whether these concerns originate within religious, philosophical, ethical, or spiritual practice.

Counseling and Psychological Services (CAPS)
CAPS is a good resource to visit if you are experiencing difficulty coping, are faced with making difficult decisions, or managing other emotional or psychological problems. Records are confidential and there is no charge for their services.  

Family Resources
In this section, read about family-related policies, campus and external resources for families and children.

Student Activities
Learn about the nearly 500 recognized student groups, including a number of graduate student specific organizations on BearSync, which are supported by the Student Activities Office.

Beyond the Gates: An introduction to Rhode Island, Providence and beyond. Learn what’s nearby (banks, shopping, food), where else you can visit in the state, and how to get there.