Presenting papers in-person or virtually at professional conferences is important to graduate students' academic careers and growth as professionals, and is relevant experience for all career paths. Graduate students presenting at academic conferences, in person or virtually, can apply to the Graduate School for up to $650 to cover registration, travel, and other related expenses. Given funding limitations, an application does not guarantee support. Some programs have independent funds to support such travel; students should check with their Director of Graduate Studies (DGS) for more information.
Doctoral students in years 1 - 6 or on a COVID Appointment Extension; Master's students
Students are eligible to apply for conference travel funding if, at the time they apply and at the time they use the funding (i.e. when they ask for reimbursement), they are a doctoral student in years 1-6, a doctoral student on a COVID Appointment Extension, or a Master’s student. Students on leave are not eligible. Students enrolled in degree programs in the Division of Biology and Medicine are not eligible; please see the BioMed Travel Awards.
Presenting, either in-person or virtually, at a conference
Students must show proof that they have been invited to present at a conference. This can be an official email or letter of invitation to present at the conference or a program from the conference with the student’s name and presentation title listed. The Conference Travel Fund is available for both domestic and international conferences. Awards will not be granted for merely attending a conference.
Receive up to $650 in Conference Travel Funds per fiscal year
Students can receive up to $650 per fiscal year (July 1 through June 30) as determined by the end date of the travel/conference. This can be used for one conference or split among more than one. There is no limit on the number of times a student can apply for funding.
Apply at least 14 days before the start of your conference or travel
Applications must be submitted through UFunds at least 14 days before the start of travel or the start of the conference. Students not able to make this deadline should email [email protected] to see if an exception can be made. This requirement allows the Graduate School time to process applications and notify students whether they will receive funding or not prior to the start of travel or the start of the conference.
Provide an approved Safety Plan, if applicable
All students are required to register their travel plans in TravelSafe (for both domestic and international travel). In addition, some international travel destinations require completion of a Safety Plan in TravelSafe and approval from the Global Travel Risk Assessment Committee (GTRAC). Check Brown’s current travel guidelines and requirements on the International Travel Risk Management webpage or the Travel Policies webpage to determine if GTRAC approval is required for travel to your intended destination.
Using your Conference Travel Fund award
The Conference Travel Fund award is processed as a reimbursement through a student’s home department. Prepaid expenses such as airfare, conference registration, and prepaid hotel rooms can be submitted for reimbursement prior to travel. Expenses that are not paid for in advance, as well as per diem meals, can be submitted once the student returns from travel or the conference concludes. All documentation should be submitted to a student’s home department within 30 days of the completion of travel.
Please refer to the Graduate Travel Fund Reimbursement Guidelines for details about the reimbursement process and what documentation to submit.
Other Funding Opportunities