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Conference Travel

Presenting papers at professional conferences is important to graduate students' academic careers and growth as professionals, and is relevant experience for careers both inside and outside of academe. The knowledge gained from attending a conference, when shared with peers at Brown, contributes to the scholarly development of the entire campus.  Graduate students who present at academic conferences can apply to the Graduate School for up to $650 to cover related travel expenses. Given funding limitations, application does not guarantee support.  Some programs have independent funds to support such travel; students should check with the Director of Graduate Study (DGS) for more information.

Eligible doctoral and master’s students will be approved and reimbursed through the Conference Travel Fund for a maximum of one conference per fiscal year (July 1 through June 30) as determined by the end date of travel; reimbursement will not be granted for merely attending a conference.

In order to ensure that the Graduate School's limited conference-travel funds are distributed as equitably as possible, only doctoral students in their first through fifth years of study and master’s students are automatically eligible to apply for conference travel funding. On a case-by-case basis, the Graduate School will consider applications from sixth-year doctoral students, but the application must be signed by the student’s DGS and must include a brief statement from the DGS regarding how the conference will assist the student in the timely (i.e. within the 6th year) completion of graduate studies.

Conference travel funding application

Completed application forms should be saved in PDF format for submission to the Graduate School.  (You need not seek a Graduate School signature; if your request is approved, that signature will be added and a copy returned to you.) Applications must be received by the Graduate School 30 days prior to travel. Conference travel application forms and related questions should be submitted to via email. 

Note: All students in the Division of Biology & Medicine must also have prior approval for conference travel requests; please see BioMed's Conference Travel Funding Policy.

The Graduate Student Council offers additional conference travel funding of up to $200-300 to cover costs for students who have exceeded their eligibility for conference funding through the Graduate School and their department.

Instructions for conference travel fund reimbursement.