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Conference Funding

Presenting papers in-person or virtually at professional conferences is important to graduate students' academic careers and growth as professionals, and is relevant experience for careers both inside and outside of academe. The knowledge gained from attending a conference, when shared with peers at Brown, contributes to the scholarly development of the entire campus. Graduate students who attend and present at academic conferences can apply to the Graduate School for up to $650 to cover registration, travel and other related expenses. Given funding limitations, an application does not guarantee support. Some programs have independent funds to support such travel; students should check with the Director of Graduate Study (DGS) for more information.

Eligible doctoral and master’s students will be approved and reimbursed through the Conference Travel Fund up to $650 per fiscal year (July 1 through June 30) as determined by the end date of the travel/conference; reimbursement will not be granted for merely attending a conference. There is not a limit on the number of times a student can apply for funding.

In order to ensure that the Graduate School's limited conference-travel funds are distributed as equitably as possible, only doctoral students in their first through fifth years of study and master’s students are automatically eligible to apply for conference travel funding. On a case-by-case basis, the Graduate School will consider applications from sixth-year doctoral students, which also require DGS approval through UFunds.

All applications must be submitted online using the UFUNDS online module. Please scan/save and upload conference description and appropriate documentation to UFUNDS. Applications must be received by the Graduate School 30 days prior to travel or the start of the conference. Questions should be submitted to [email protected] via email.

Please note, given the current uncertainties about national and international travel as a result of COVID-19, the Graduate School is not currently accepting travel applications for 2020-2021. We will be monitoring the situation and will reopen this application once planning for Brown-sponsored research travel becomes possible. Students may currently apply for reimbursement for virtual conferences through the Virtual Conference Travel Application on UFunds.

Note: Students enrolled in degree programs in the Division of Biology and Medicine are not eligible for this program; please see the BioMed Conference Travel Funding Policy.

The Graduate Student Council offers additional conference travel funding to cover costs for students who have exceeded their eligibility for conference funding through the Graduate School and their department.

Instructions for conference travel fund reimbursement.