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Important Dates & Deadlines for Programs

SEPTEMBER 2016 

September 12 Fulbright Fellowship initial application (internal) deadline at 4:30 pm
September 15 Online application opens
September 19 Research Matters initial application for November 5 event
September 21-23 Fulbright campus interview
September 23 Graduate Community Fellows application deadline
September 27 Graduate School Meeting with Chairs and DGSs, 85 Waterman, Room 130, 4 pm
September 30 Student evaluations and appointment projections via GSIM:

  • End of period for updating prior term progress evaluations
  • Begin entering projected appointments for the academic year through October 14

Date to be set Effective Performance applications 

OCTOBER

October 2 Brown final submission deadline (internal) for Fulbright Fellowship at 4:30 pm
October 14* Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the spring semester)
October 14 Deadline for student appointment projections for academic year via GSIM
October 26* DAAD applications due to Associate Dean of Academic Affairs at 4 pm (internal deadline)
October 28 Horace Mann Medal nominations to Graduate_Dean@brown.edu
October 28 Deadline for program applications for new proctorships for Semester II 

NOVEMBER

November 1 Deadline for students on leave to notify the Graduate School of a desire to return in the spring
November 1 Deadline for students on medical leave to submit materials for readmission, for spring semester, to the Office of Student Life
November 4 Application deadline for Brown Executive Scholars Training (BEST) Program
November 5 Research Matters! Brief talks by doctoral students and postdocs.
November 12 Graduate Career Options Conference (GradCON)
November 13* Spring term bills generated
November 16 Spring term appointments due to Graduate School via electronic system 

DECEMBER

December 12 Programs submit worksheet to calculate incoming class target and the anticipated 6th-year support need.

WINTERSESSION

January 3 Wintersession begins
January 23 Wintersession ends  

JANUARY 2017

January 1 Spring term bill due date
January 11 Banner-based Application to Graduate open to students who expect to complete in May (Registrar's requirement)
January 15 Deadline for program to issue written evaluations to 5th-year students, clearly indicating whether or not program will support 6th-year funding
January 27 Brown/Wheaton Faculty Fellowship application deadline
January 30 Deadline for program nominations and for student applications for Deans' Faculty Fellowships
January 30 Deadline for students to submit Interdisciplinary Opportunity program applications to Graduate School
January 30 Nominations due for named fellowships at 5 pm (including the Presidential Fellowship) for incoming doctoral students
January 30 Deadline to notify student of potential for removal from program before the start of the summer
Date to be Set Effective Performance applications 

FEBRUARY

February 1 2nd Annual Master's Fair for Brown Undergraduates
February 10
Open Graduate Education application deadline
February 12* Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the fall semester)
February 19 Deans' Faculty Fellowships and Interdisciplinary Opportunity selections announced
February 26 Deadline for rising sixth-year students to submit DCPs to their programs
February 29 Application deadline for Joukowsky Summer Research Award 

MARCH

March 10 Program submits DEP materials to Graduate School
March 10 Program notifies Graduate School of sixth-year funding match option commitment and submits complete DCPs to the Graduate School
March 17 Graduate School to notify students of sixth-year funding
Date to be set Super Monday
March 31 Summer appointments due to the Graduate School
March 31 Program applications due for new Semester I Proctorships 

APRIL

April 1 Nominations due for master's and doctoral awards presented at Commencement

April 15 CGS-set deadline on offer notification (by receipt date)

MAY

May 1 Deadline for students on leave to notify the Graduate School of a desire to return in the fall.
May 1 Deadline for students on medical leave to submit materials for readmission, for fall semester, to the Office of Student Life
May 1 Deadline for each program to:

  • Communicate change in chair and DGS for next academic year
  • Set online application deadline cutoff for next admission cycle
  • Request other application changes (e.g., requirements or program-specific questions)

May 1 Thesis and dissertation submission deadline
May 1 Deadline for graduate students to register to participate in Commencement (Graduate School requirement)
May 1 Deadline for student to submit Application to Graduate via Banner (Registrar's requirement)
May 16 Bills for summer-start programs, such as UEP and MAT are generated (aid entered before this date will be reflected)
May 16 Fall appointments due to the Graduate School
May 27 Graduate School Commencement reception
May 28 Commencement
May 29 Deadline to notify student of potential for removal from program before the start of the fall semester 

SUMMER 2017

JUNE 2017

June 2 GSIM: on-going data entry for advisors, progress evaluations, and milestones
June 15* Fall term bills generated
June 30 GSIM Appointment Management closed for changes for fiscal year end. Via GSIM:

  • Add and/or update progress evaluations in the current term with prior term performance through October 1
  • Update of milestones
  • Update advisors (current and prospective terms)

AUGUST

August 1* Fall term bill due date
August 21 Deadline to notify student of potential for removal from program before the start of spring semester
August 24-25 International Graduate Student Orientation 

SEPTEMBER 2017

September 1 2017-2018 Graduate Student Orientation

*Tentative date