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Important Dates & Deadlines for Programs

SEPTEMBER 2017

September 1 Online application opens
September 11 
Research Matters! initial application
September 12
Fulbright Fellowship initial application (internal) deadline at 4:30 pm
September 20-22 Fulbright campus interview
September 29 Graduate Community Fellows application deadline
September TBD Graduate School Meeting with Chairs and DGSs
September 29 Brown final submission deadline (internal) for Fulbright Fellowship at 4:30 pm
September 30 Student evaluations and appointment projections via GSIM:

  • End of period for updating prior term progress evaluations
  • Begin entering projected appointments for the academic year through October 14

OCTOBER

October 11 Effective Performance applications 
October 15 Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the spring semester)
October 14 Deadline for student appointment projections for academic year via GSIM
October 20 Spring term appointments due to Graduate School via electronic system
October 30 Horace Mann Medal nominations to Graduate_Dean@brown.edu
October 30 Fall Preview Day

NOVEMBER

November 1 Deadline for students on leave to notify the Graduate School of a desire to return in the spring
November 1 Deadline for students on medical leave to submit materials for readmission, for spring semester, to the Office of Student Life
November 4 DAAD applications due to Associate Dean of Academic Affairs at 4 pm (internal deadline)
November 4 Research Matters! Brief talks by graduate students
November 11 Graduate Career Options Conference (GradCON)
November 13* Spring term bills generated
November 17 Application deadline for Brown Executive Scholars Training (BEST) Program 

DECEMBER

December 11 Programs submit worksheet to calculate incoming class target and the anticipated 6th-year support need.

WINTERSESSION

January 2 Wintersession begins
January 19 Wintersession ends  

JANUARY 2018

January 1 Spring term bill due date
January 8 Banner-based Application to Graduate open to students who expect to complete in May (Registrar's requirement)
January 15 Deadline for program to issue written evaluations to 5th-year students, clearly indicating whether or not program will support 6th-year funding
January TBD Effective Performance application
January 30 Brown/Wheaton Faculty Fellowship application deadline
January 30 Deadline for program nominations and for student applications for Deans' Faculty Fellowships
January 30 Deadline for students to submit Interdisciplinary Opportunity program applications to Graduate School
January 30 Nominations due for named fellowships at 5 pm (including the Presidential Fellowship) for incoming doctoral students
January 30 Deadline to notify student of potential for removal from program before the start of the summer 

FEBRUARY

February TBD 3rd Annual Master's Fair for Brown Undergraduates
February 9
 Open Graduate Education application deadline
February 15 Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the fall semester)
February 19 Deans' Faculty Fellowships and Interdisciplinary Opportunity selections announced
February 26 Deadline for rising sixth-year students to submit DCPs to their programs
February 28 Application deadline for Joukowsky Summer Research Award 

MARCH

March 9 Program submits DEP materials to Graduate School
March 9 Program notifies Graduate School of sixth-year funding match option commitment and submits complete DCPs to the Graduate School
March 19 Graduate School to notify students of sixth-year funding
March 19 Super Monday
March 31 Summer appointments due to the Graduate School

APRIL

April 1 Nominations due for master's and doctoral awards presented at Commencement

April 15 CGS-set deadline on offer notification (by receipt date)

MAY

May 1 Deadline for students on leave to notify the Graduate School of a desire to return in the fall.
May 1 Deadline for students on medical leave to submit materials for readmission, for fall semester, to the Office of Student Life
May 1 Thesis and dissertation submission deadline
May 1 Deadline for graduate students to register to participate in Commencement (Graduate School requirement)
May 1 Deadline for student to submit Application to Graduate via Banner (Registrar's requirement)
May 16 Bills for summer-start programs, such as UEP and MAT are generated (aid entered before this date will be reflected)
May 16 Fall appointments due to the Graduate School
May 26 Graduate School Commencement rehearsal and reception
May 27 Commencement
May 29 Deadline to notify student of potential for removal from program before the start of the fall semester 

SUMMER 2018

JUNE 2018

June 1 Deadline for each program to set online application deadline cutoff for next admission cycler and equest application changes (e.g., requirements or program-specific questions)
June 2
GSIM: on-going data entry for advisors, progress evaluations, and milestones
June 8 Deadline for programs to communicate change in chair and DGS for next academic year
June 15* Fall term bills generated
June 30 GSIM Appointment Management closed for changes for fiscal year end. Via GSIM:

  • Add and/or update progress evaluations in the current term with prior term performance through October 1
  • Update of milestones
  • Update advisors (current and prospective terms)

AUGUST

August 1* Fall term bill due date
August 21 Deadline to notify student of potential for removal from program before the start of spring semester
August 23-24 International Graduate Student Orientation 
August 31 2018-2019 Graduate Student Orientation

*Tentative date