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Important Dates & Deadlines for Programs


September 1 Online application opens
September 14 
Fulbright Fellowship initial application (internal) deadline at 4:00 pm
September 23 DGS/Program Administrator  Orientation, Petteruti Lounge, Robert Center, 3-5 pm
September 24 Fulbright campus interview 
September 29 Graduate School Meeting with Chairs and DGSs


October 1 Student evaluations and appointment projections via GSIM:

  • End of period for updating prior term progress evaluations
  • Begin entering projected appointments for 2012-2013 through October 15

October 4 Brown final submission deadline (internal) for Fulbright Fellowship at 4:30 pm
October 15 Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the spring semester)
October 26 DAAD applications due to Associate Dean John Tyler at 4 pm (internal deadline)
October 30 Deadline for program applications for new proctorships for Semester II
October 30 Horace Mann Medal nominations to


November 1 Deadline for students on leave to notify the Graduate School of a desire to return in the spring
November 1 Deadline for students on medical leave to submit materials for readmission, for spring semester, to the Office of Student Life
November 13 Application deadline for Brown Executive Scholars Training (BEST) Program
November 13* Spring term bills generated
November 16 Spring term appointments due to Graduate School via electronic system


December 11 Programs submit worksheet to calculate incoming class target and the anticipated 6th-year support need.


January 1 Spring term bill due date
January 11 Banner-based Application to Graduate open to students who expect to complete in May (Registrar's requirement)
January 15 Deadline for program to issue written evaluations to 5th-year students, clearly indicating whether or not program will support 6th-year funding
January 29 Brown/Wheaton Faculty Fellowship application deadline
January 29
 Deadline for program nominations and for student applications for Deans’ Faculty Fellowships
January 29 Deadline for students to submit Interdisciplinary Opportunity program applications to Graduate School
January 29 Nominations due for named fellowships at 5 pm (including the Presidential Fellowship) for incoming doctoral students 
January 30 Deadline to notify student of potential for removal from program before the start of the summer 


February 12 Open Graduate Education application deadline
February 12 Brown-Tougaloo Partnership Faculty Fellows Program application deadline (to teach during the fall semester)
February 19 Deadline for announcing Deans' Faculty Fellowships and Interdisciplinary Opportunity selections
February 26
 Deadline for rising sixth-year students to submit DCPs to their programs
February 29
 Application deadline for Joukowsky Summer Research Award


March 4 Brown Institutes/Centers notify Programs, Graduate School, and Students of their selection for sixth-year interdisciplinary opportunities 
March 8 Graduate School Meeting with Chairs and DGSs 

March 11 Program submits DEP materials to Graduate School
March 11 Program notifies Graduate School of sixth-year funding match option commitment and submits complete DCPs to the Graduate School 
March 18 Graduate School to notify students of sixth-year funding  

March 21 Super Monday
March 31 Program notifies Students of sixth-year funding
March 31 Summer appointments due to the Graduate School (extended to April 15 due to system upgrade)
March 31 Program applications due for new Semester I Proctorships


April 1 Nominations due for master's and doctoral awards presented at Commencement (extended to April 6)
April 6
Nominations due for: 

April 15 CGS-set deadline on offer notification (by receipt date)
April 15 Extended deadline to enter summer appointments 


May 1 Deadline for students on leave to notify the Graduate School of a desire to return in the fall.
May 1 Deadline for students on medical leave to submit materials for readmission, for fall semester, to the Office of Student Life
May 12 
Deadline for each program to:

  • Communicate change in chair and DGS for next academic year
  • Set online application deadline cutoff for next admission cycle
  • Request other application changes (e.g., requirements or program-specific

May 2 Thesis and dissertation submission deadline
May 2 Deadline for graduate students to register to participate in Commencement (Graduate School requirement)
May 2 Deadline for student to submit Application to Graduate via Banner (Registrar's requirement)
May 16 
Bills for summer-start programs, such as UEP and MAT are generated (aid entered before this date will be reflected)
May 16 Fall appointments due to the Graduate School
May 28 Graduate School Commencement rehearsal and reception
May 29 Commencement
May 29 Deadline to notify student of potential for removal from program before the start of the fall semester



June 2 GSIM: on-going data entry for advisors, progress evaluations, and milestones
June 15* Fall term bills generated
June 30 GSIM Appointment Management closed for changes for fiscal year end. Via GSIM:

  • Add and/or update progress evaluations in the current term with prior term performance through October 1
  • Update of milestones
  • Update advisors (current and prospective terms)


August 1* Fall term bill due date
August 21 Deadline to notify student of potential for removal from program before the start of spring semester


September 2 2016-2017 Graduate Student Orientation

*Tentative date