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Child Care Subsidy

The Child Care Subsidy for Graduate Students aims to help graduate student parents with the costs of child care for children ages 0-6. The subsidy award provides eligible graduate students with up to $4,000 per calendar year, per household.


  • Calendar year 2019: Eligible graduate students may still apply for child care subsidy funds for the remainder of 2019 calendar year (see below). 
  • Calendar year 2020: Please review the eligibility criteria below in advance. Applications will be due Oct. 18, 2019.


Graduate student parents eligible for the subsidy:

  • Are enrolled in a degree program at least half-time.
  • Have a legal dependent between the ages of 0 to 6 for whom they are financially responsible in the upcoming year.
  • Had a total household adjusted gross income of less than or equal to $100,000 in calendar year 2018 (for the 2020 subsidy)
  • Are unmarried, or have a spouse who meets one of the criteria below:
    a) Employed at least part-time
    b) A full-time student
    c) Considered legally disabled
    d) Unemployed, but actively seeking employment

How to apply

Eligible graduate students should submit complete applications by the mid-October deadline or as soon as they become eligible to University Human Resources at Box 1879, Providence, RI 02912.

Eligible graduate student parents are strongly encouraged to submit their materials by the mid-October deadline, allowing time for application review, award notification, and award processing. Typically, graduate student parents who submit their applications by the mid-October date or thereafter will be notified regarding their application status once reviewed.

Graduate students who become parents after the mid-October deadline (either before December, or within the next calendar year (January - December) and meet eligibility criteria are eligible to apply for the current year subsidy once their child is enrolled in child care. Depending on when their application is received, awards may be prorated. 

Interested in funds for the remainder of the 2019 calendar year?  
Student parents newly matriculating in September 2019 and those students continuing at Brown who had become parents over the summer are eligible to apply for funds for the remainder of the 2019 calendar year if they meet the eligibility criteria. Such awards will be prorated based on the time of application receipt. For subsidy funds for the remainder of the 2019 calendar year, please use this form: 2019 Childcare subsidy application

Note: The 2019 and 2020 subsidy applications require income tax returns from 2 different years.

  • For the 2019 subsidy funds, provide the front page of your 2017 income tax return form 1040.
  • For the 2020 subsidy funds, provide the first two pages of your 2018 income tax return form 1040.
  • Students should include spouse’s 1040 if filed separately.

Application components

Subsidy applications must include the following components:

  • Completed Application Form
  • Supporting documents:
    1) The first two pages of your IRS form 1040 from the prior year and the front page of form 1040 for your spouse if filed separately.
    2) A copy of a birth certificate or certificate of adoption for the child(ren) receiving the subsidy
    3) Work visa, if applicable, for a spouse who is unemployed but actively seeking employment.

Subsidy Award Disbursements

The child care subsidy is disbursed by check, either issued electronically, as an addition to stipend checks, or issued as a physical check sent to your campus box (if you are not set up for electronic payments). To be sure, please check with Payroll if you have questions. The subsidy is disbursed in two installments: the first in January and the second in September.


Contact University Human Resources at 863-2009 or [email protected].