Graduation & After
Estimated Date of Completion (EDOC)
One goal of the present tuition regulations (see Tuition Regulations) is to enable the University to manage enrollment in the College more effectively. It is essential that this be done to the maximum extent possible. Accordingly, all currently enrolled students are assigned an expected date of completion (EDOC). This information is sent annually to all students with instructions to confirm the assignments or to work out any necessary adjustment with the registrar. Any extension of enrollment beyond the student's official EDOC will have to be applied for by December 1 for the spring semester and June 1, for the fall semester.
Students with an EDOC of December 2002 or May 2003 have been included on a list of probable graduates for May 2003. Students whose plans have changed (i.e., their EDOC is 2003 but they will not graduate or their EDOC is not 2003 but they plan to graduate in 2003) should notify Ms. Keenan, Room 319, University Hall, by September 13, 2002. It is essential that the registrar be kept informed of any changes affecting student's EDOC and/or clearance for the awarding of a degree, including degree candidacy and changes to declared concentration programs.
Graduate students who do not update their EDOC may be refused some University services, for example, library services. Updating the EDOC should prevent any confusion with a student's lender.
Revising a Concentration
If there have been changes to the set of courses that are to be counted toward your concentration(s), the first page of your concentration declaration(s) needs to be filed again. The form for doing so is available in the registrar's office; it requires approval from your concentration advisor. It is urgent that you attend to any concentration revisions before the beginning of your last semester because academic departments clear students for graduation on the basis of the concentration on record at that time. Be warned that an unrevised and outdated concentration declaration may cause you to be removed from the official graduation list
Graduate and Medical Students
All students who plan to receive a degree in May 2002 must file an Application to Graduate no later than April 26, 2002. If your plans change after filing the application, the registrar must be informed immediately
Post-Commencement Changes to Records
After graduation, University policy is that all records held by the University must be maintained as they were at the time the degree was conferred. Once the student graduates or otherwise leaves the campus, the student's file is closed and, for protection and security, backed-up or archived. Files such as these cannot be changed.
Replacement of Diplomas
Diplomas that are damaged or destroyed may be replaced upon provision of proof of loss. When the original diploma cannot be duplicated with original signatures, a signature stamp will be used.
A written request with signature of alumnus needs to be notarized and should be sent to the Office of the Registrar, Brown University, Box K, Providence, RI, 02912 with proof of loss or damage. The address requested for mailing should be consistent with the recorded address on file with the University--either in the registrar's office or with Alumni Relations.
The current fee is $25.00. Checks should be made payable to Brown University and enclosed with the initial request.
Diploma Translations
Are you hoping to get a Brown diploma? Do you already have one? Do you get a little uneasy when you show someone your diploma and it says you graduated from someplace in "Rhodiensis Insulae Republica"?
For those who want to know what their diplomas say—whether for their own sakes or that of others—English translations of Brown's various diplomas are provided here.