Annual Spending Guidelines

Effective January 2015

Travel Mileage Rate*



Per mile (includes all operating costs - gas, oil, towing, repairs and insurance)

Moving Mileage Rate*


$0.23 (1/1/15)

$0.24 (1/1/13)

Per mile for mileage related to relocation moving

Car Rental Rates*


Average daily cost of a midsize rental includes all charges incurred i.e.: mileage, gas, taxes, etc.)

Meals - Travel


Average per day including tax and tip. Note: This is not per diem

$20 breakfast
$25 lunch
$50 dinner

Meals - Business/Hospitality **


Breakfast maximum meal allowance (Exceptions require Senior Officer Approval)



Lunch maximum meal allowance (Exceptions require Senior Officer Approval)



Dinner maximum meal allowance (Exceptions require Senior Officer Approval)


$225.00 - $300.00

Average daily rate including tax for major US cities (Boston, Chicago, San Francisco, Washington, D.C.)


$300.00 - $400.00

New York and foreign destinations

Lodging Hospitality*


Host/hostess gift allowance (gift of appreciation should be commensurate with length of stay)

Memorial Gift **


* Refer to the Travel Policy for more information

** Refer to Business Meals/Hospitality Policy and Procedures for more information Departments may elect to impose stricter control over expenditures than those allowed by the above mentioned policies.