Handbook Changes

Notable changes to the Handbook of Academic Administration 2014

4.4 Definitions of Academic Ranks

Clarifies that individuals with the title of Assistant, Associate, or Professor (Research), are voting members of the Faculty.

4.6.3 Senior Lecturer

Reappointments at the rank of senior lecturer may be for periods of up to six years provided that the needs of the department and the quality of performance warrant such appointment (removed language about enrollment numbers being a factor in reappointment).

4.6.5 Professor of the Practice

A description of this new rank has been added to the Handbook.

10.2.2 Extraordinary Circumstances

Changed the deadline for requests for extensions of the probationary period from September 1, to an earlier date of April 1. This takes into account that departments begin the review process over the summer, and would therefore need to know by the end of the spring semester if an extension was granted.  

21.2 Maintaining Confidentiality

During the course of their employment at Brown University, faculty and staff members may participate in confidential processes and have access to confidential and privileged information. Language has been added reminding faculty and staff of their responsibilities in meeting the expectations of confidentiality that are established by University policies, norms of professional conduct, and federal and state laws.

Appendix C, The Dossier

The information on dossier preparation was re-ordered to align more closely with the TPAC checklists.

  • More guidance is provided on the content of #4, Departmental review (specifically teaching effectiveness and service expectations).
  • #5 is now dedicated to quantitative information on teaching (list of courses taught, and enrollment numbers), and also any peer observations of classes (commentary on teaching effectiveness should be included in #4, Departmental review).
  • #5 The tabular summary is no longer required
  • #10 External letters of recommendation, reference to letters from students is removed, as these letters are specifically discouraged by TPAC.


Notable changes to the Handbook of Academic Administration 2013

(Please note that the page numbers are keyed to the most current version of the Handbook)

Length of term for heads of academic units (chairs/directors) Chapter 2, page 4 The Handbook now specifically states that in the Division of Biology and Medicine and the School of Public Health, heads of academic units are appointed for 5 years. For those units reporting to the Dean of the Faculty, the term for chairs remains 3 years.

Identification of faculty ranks with voting rights Chapter 4.4, page 16 Regular, campus-based faculty holding the titles of Instructor, Assistant Professor, Associate Professor or Professor (without prefix or parenthetical suffix) and who are tenured or tenure-track, as well as Lecturers and Senior Lecturers who are half time or more, are voting members of the faculty.

Voting rights of contingent and concurrent Lecturers Chapter 4.6.2, Page 18 Contingent and concurrent lecturers may per their department’s standards and criteria, be voting members of their department. For a contingent and concurrent Lecturer to be considered eligible to vote at regular faculty meetings, the department must seek approval of the Faculty Executive Committee.

Definition of Senior Lecturer responsibilities Chapter 4.6.3, page 19 Senior Lecturers have the similar responsibilities as those defined for Lecturers, with a greater emphasis on service and excellence in teaching over a number of years. A Senior Lecturer may also have demonstrated professional accomplishments and recognition beyond that of a Lecturer.

Artist (Writer, Poet, etc.) In Residence Chapter 4.6.6, page 20 The language now clarifies that these titles may also be held with a non-regular faculty appointment.

Research Faculty contract length Chapter 4.6.10, page 21 Initial appointments of (research) faculty may be for one, two, or three years, and may be renewed for fixed terms of no more than three years, so long as the needs of the department and the quality of performance warrant such appointment.

Appointments in Multiple Academic Units Chapter 4.8.1, pages 25-26 This new section of the Handbook describes the appointment processes, roles, and rights of affiliate faculty, and those with secondary and joint appointments.

Campus Interviews: Financial details Chapter 5.7, pages 38-39 Reimbursement procedures have been simplified, and reimbursed expenses have been changed from $500 per candidate for up to four candidates, to $2,000 total per search.

Parental Teaching Relief and Extended Tenure Probationary Period Chapter 7.8.3, page 51 and Chapter 10.2.1, page 59 Parental teaching relief has been de-coupled from the contract extension for becoming the parent of a young child. A faculty member is not required to apply for the teaching relief to get the contract extension, however, the faculty member must make a request for the extension in writing to his or her divisional dean.

Department Procedures for Tenure or Promotion Review Chapter 10.4, page 63 If there are fewer than three faculty who are eligible to vote on a tenure or promotion case in a department, appropriate faculty from other units shall be included on the committee.

Promotion to Professor (with tenure previously granted) Chapter 10.5.4, page 67 Once a faculty member has served as Associate Professor for a period of seven years, the annual salary recommendation of the department chair or unit director to the Dean shall contain an assessment of the faculty member’s readiness to stand for promotion in view of the department’s or unit’s Standards and Criteria, and this statement shall be communicated to the Associate Professor by the department chair or unit director.

Contract Renewal and Reappointment Chapter 11.2, page 71 Initial faculty appointments for a period of one year or less, and non-regular appointments of whatever duration are understood to be terminal appointments, and therefore do not require specific advance notice from the University regarding possible reappointment.

Junior Faculty Sabbatical Chapter 13.1.1, page 77 While normally taken in the third or fourth year of a faculty member’s first contract at Brown, junior faculty sabbaticals can be taken either during the first contract, or after reappointment.

13.1.2 Post-Tenure Sabbatical

Chapter 13.1.2, page 77

Faculty members promoted to Associate Professor with tenure are eligible to apply for a post-tenure sabbatical. The post-tenure sabbatical will normally be requested in the year after tenure has been granted and taken in the following year. The sabbatical may be taken as a semester at full salary or a year at 75 percent of salary. While the post-tenure sabbatical may be delayed for up to two semesters without affecting the timing of future leaves, it may not normally be taken early. The clock for regular sabbaticals starts in the second year after tenure, excluding any semesters that a faculty member is on leave.

Salary Supplement during Leave (“Top-up”) Chapter 13.2, page 77 If a year-long prestigious fellowship combined with a one-semester sabbatical doesn’t cover full salary, funds to “top up” the award are available, up to a maximum of 50% of one semester’s salary. There is one exception to this policy; faculty receiving Guggenheim Fellowships will be eligible for up to 50% of a year’s salary as a top-up.

Appendix C: pages 115-120

The information on dossier preparation was re-ordered to align more closely with the TPAC checklists. More guidance was provided on letter writers for promotions from lecturer to senior lecturer, and from associate to full professor.