Commercial Photography or Filming


As a higher education institution dedicated to educating its students in a residential setting, Brown University rarely permits the use of its campus or facilities for commercial filming or photography.

Only in exceptional cases will such requests be granted when it is clear that doing so will not disrupt the activities or operations of the University, and will not jeopardize the privacy of members of our campus community.

Policy Statement 

Commercial photography is defined as the capture of still or motion images on or in a Brown University property for the purpose of using that space as a location only, with no intent to convey a Brown activity or use.

As such, commercial photography, still and/or motion, is not permitted on the Brown campus without prior written consent. Filming or image capture for the purpose of news reporting about Brown is distinct and covered separately by the University's Access to Campus for News Media policy.


Space requests for commercial photography or filming must be made by contacting the Office of University Event and Conference Services in the Department of Facilities Management whose staff will consult with the Office of University Communications regarding the use.

Granted requests will be subject to the following:

  • Space rental and cancelations fees, equipment rental, indemnification agreements and insurance waivers, and other associated costs.
  • Agreement with Brown’s Name Use Policy and other activity-specific policies also will be required.

Distributing the Commercial Images

Commercial uses of campus images in any form, including but not limited to advertising and merchandising, require prior consent of the University. The Office of University Communications reviews all commercial use requests.

Policy Owner
Approved by 
Office of University Event and Conference Services
Office of University Communications

Office of University Event and Conference Services
Brown University
Conference & Event Support
Phone: (401) 863-3100
Fax: (401)863-1943
Revision Date:  Thu, 2016-02-18 05:12

Revision Date:  Mon, 2019-01-14 14:46