Hazeltine Commons is a large community gathering space. The procedures for reserving and using the space, as well as the policies to be used in making scheduling decisions are described below.
Hazeltine Commons contains a projector.
- To request a reservation, click on Calendar, and confirm that the room is available at the time you are requesting.
- If the room is available, go back, and click on Reservation Form, fill in the information requested on the form and send. Confirmation is subject to change based on the scheduling guidelines outlined below.
- Reservations for Hazeltine Commons require a faculty or staff sponsor and one week advance notice.
- Use of the projector in Hazeltine Commons requires approval. Please email [email protected].
- The host of the event is responsible for the return of the Commons furniture to its original configuration.
- Any event over 20 people that includes food will need to have Brown Facilities Management support for clean up.
As a first step in minimizing scheduling conflicts, users are asked to book only for those times for which there is a very high likelihood that the planned activity will take place and to release the scheduled time as soon as it is known that a scheduled activity will not take place.
Secondly, users reserving a space should also understand that there may be times when they will be asked to reschedule or relocate their activity because the space is needed for another activity that is regarded as having higher priority. If scheduling conflicts arise that cannot readily be resolved to the satisfaction of the users involved, then these conflicts will be referred to the Dean of Engineering who, in consultation with the chairs of the departments with competing claims, will make the final decision.
- Groups of more than 20, who are having an event including food, must request event clean up support and furniture movement (as needed) from Facilities Management.
- All groups using the conference rooms are responsible for clean-up, putting chairs and tables back in their original position, turning off lights and monitors, and shutting and locking the door when done.
- Access to Conference Rooms (except ERC 204, ERC 205, and ERC 206) on the weekend and after hours (5 pm - 6 am) will require a faculty or staff host.
- Reservations for any space more than six months in advance will need to be reviewed before approval.
- Reservations made within 24 hours of an event cannot be guaranteed.
Access to ERC:
- The exterior doors for the ERC are open 6:00 am - 7:00 pm M-F. Please do not prop open doors. Staff support hours for the ERC are 8:30AM - 5:00PM. Please email [email protected] with any questions.
- Access to ERC 250 and ERC 350 by members of the engineering and physics community will require card swipe for access to this wing of the building 24/7. Members of these communities should have card swipe access by default.
- All Brown students (per the Provost’s list) may access the ERC via card swipe from 7:00 pm to 11:00 pm.
- The engineering and physics community may access the ERC via card swipe from 7:00 pm to 6:00 am.
Anyone with questions about reservations, including recurring reservations, should email [email protected].